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To Do - Manage the most important tasks Tutorial

In this video, you will learn how to manage the most important tasks using Microsoft 365. The video covers various managerial use case scenarios, including organizing meetings easily with Outlook, Skype, and OneNote.
It also demonstrates how to manage your team's activity using Planner Online and a smartphone, analyze activity using Excel and Power BI, and communicate and share information with your team using Groups and SharePoint.
By applying the appropriate Office 365 tools, you can improve your management processes and productivity.
This will help you effectively handle tasks and achieve your goals faster.

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Available in Microsoft365

Description

Objectifs :

This document aims to provide a comprehensive overview of managing important tasks within a task management application, highlighting how to organize, mark, and view tasks effectively.

Chapitres :

Introduction to Important Tasks
In today's fast-paced environment, managing tasks efficiently is crucial. This guide focuses on how to utilize the important tasks feature in your task management application, allowing you to streamline your workflow and enhance productivity.
Creating and Managing Important Tasks
The important tasks list consolidates all tasks marked as important, whether created by you or synced from Outlook. This includes tasks from Planner that you have designated as important. To add a task to this list, follow these steps: - Click on the star icon next to the task name. - Ensure that the important status is assigned directly in Planner for synchronized tasks. By marking tasks as important, you can better organize your workload.
Benefits of Grouping Important Tasks
Grouping important tasks in one list not only helps in organization but also allows for sorting tasks based on their purpose in other lists within your task application. This feature enhances your ability to prioritize and manage your tasks effectively.
Marking Tasks as Completed
To mark an important task as completed, simply check it off. The task will then disappear from the important tasks list if you have chosen to hide completed tasks. If you prefer to see all tasks, completed tasks will appear scratched out. This visual representation helps in tracking your progress.
Customizing Your Important Tasks List
You have several options to customize your important tasks list through the menu: - Change the graphic theme of your list. - View or hide completed tasks. - Print your list. - Pin it to the start menu. - Hide a smart list to remove important tasks from view. You can reactivate hidden lists at any time by accessing your app settings.
Conclusion
Effectively managing important tasks is essential for maintaining productivity. By utilizing the features outlined in this guide, you can ensure that your important tasks are organized, visible, and manageable, allowing you to focus on what truly matters.

FAQ :

What is the Important List in the to-do application?

The Important List is a feature that consolidates all tasks marked as important from various sources, allowing for better organization and management of tasks.

How do I add a task to the Important List?

To add a task to the Important List, click on the star icon next to the task's name in the to-do application or ensure it is marked as important in the Planner.

Can I hide completed tasks from the Important List?

Yes, you can choose to hide completed tasks, which will remove them from the Important List or display them as scratched out, depending on your settings.

What happens when I mark a task as completed?

When you mark a task as completed, it will disappear from the Important List if you have chosen to hide completed tasks, or it will appear scratched out if you display all tasks.

How can I customize the view of my Important List?

You can customize the view of your Important List by changing the graphic theme, printing the list, or pinning it to the start menu through the options menu.

What is the purpose of marking tasks as important?

Marking tasks as important helps you prioritize and organize your workload more effectively, ensuring that critical tasks are easily accessible.

Quelques cas d'usages :

Project Management

In project management, team members can use the Important List to prioritize tasks that are critical to project deadlines, ensuring that everyone is focused on high-impact activities.

Personal Task Organization

Individuals can utilize the Important List to manage personal tasks, such as household chores or appointments, by marking them as important to ensure they are completed on time.

Email Management

Professionals can sync their Outlook tasks with the Important List to keep track of important emails that require follow-up, enhancing their email management efficiency.

Time Management

Using the Important List allows users to sort tasks based on urgency and importance, helping them allocate their time more effectively throughout the day.

Team Collaboration

In a collaborative environment, team members can mark shared tasks as important, ensuring that everyone is aware of priority items and can work together more effectively.

Glossaire :

Important List

A curated list that aggregates all tasks marked as important, regardless of their source, such as tasks created in the to-do application or those synced from Outlook.

Task

An individual item or action that needs to be completed, which can be marked as important for better organization.

Planner

A tool or application used for organizing tasks and projects, allowing users to assign importance to tasks.

To-Do Application

An application designed to help users manage their tasks, including features for marking tasks as important and sorting them.

Sync

The process of ensuring that data, such as tasks, is consistent across different applications or devices.

Graphic Theme

The visual design and layout of the task list, which can be customized through the application settings.

Smart List

A dynamic list that automatically updates based on specific criteria, such as tasks marked as important.

Mandarine AI: WHAT YOU SHOULD KNOW

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