PowerPoint - Print handouts Tutorial

In this video, you will learn how to print handouts using Microsoft Word.
The video covers different layout choices for handouts, including options for notes and blank lines.
It also demonstrates how to edit the handout text and adjust the table format.
This knowledge will help you create professional handouts and enhance your presentation experience.

4:32
4078 views

To Do - What is Microsoft To Do?
- 0:45
- Viewed 3678 times
To Do - Intro to Microsoft To Do Interface
- 2:41
- Viewed 3818 times
Teams - Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3753 times
SharePoint (Classic Sites) - Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 3425 times
SharePoint (Classic Sites) - Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3938 times
SharePoint (Classic Sites) - Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 7291 times
Office 365 - Use accessible templates in Office 365
- 1:30
- Viewed 3271 times

Available in Microsoft365

Objectifs :

This document aims to guide users on how to create and format handouts from PowerPoint presentations in Microsoft Word, enhancing their presentation experience.

Chapitres :

Introduction to Creating Handouts
Creating handouts from your PowerPoint presentations can significantly enhance the audience's experience. This guide will walk you through the steps to export your slides into Microsoft Word, allowing for easy editing and formatting.
Exporting Handouts from PowerPoint
To begin creating handouts, follow these steps: 1. Click on 'File' in PowerPoint. 2. Select 'Export'. 3. Choose 'Create Handouts'. 4. A dialog box will appear with various layout options for your handouts.
Choosing the Right Layout
PowerPoint offers several layout choices for your handouts: - **Notes Next to Slides**: This layout arranges your notes beside the corresponding slides. - **Notes Below Slides**: This layout places the notes below each slide, providing a larger image of the slide itself. - **Blank Lines for Audience Notes**: This option includes blank lines for audience notes, either next to or below the slides.
Using Table Tools for Formatting
When you select a layout that includes notes or blank lines, the content is organized in a table format. This allows you to utilize table tools for better formatting: - Click on 'Design' under 'Table Tools' to define table borders. - Adjust the font size of speaker notes by selecting the text and changing the font size in the 'Home' tab.
Editing and Adjusting Content
In your Word handout, you can edit text just like any other document. For example: - Copy and drag paragraphs to rearrange them. - Resize slides by dragging the corners to make them more readable. - Use the 'Layout' tab under 'Table Tools' to select the entire table and click 'Autofit' to adjust the table to fit the contents.
Linking PowerPoint and Word
If you prefer a layout that places notes below the slides, PowerPoint maintains a link to the Word document. This allows you to update the handout easily: - Right-click the slide in the Word document and select 'Update Link' to refresh the slide content.
Finalizing and Printing Your Handouts
To finalize your Word handout: 1. Click on 'Insert' to add header and footer content. 2. When ready to print, click 'File' and then 'Print' to open the print view. 3. Adjust color and page orientation as needed before clicking 'Print'.
Conclusion
With the knowledge of how to create and format handouts, you can enhance your presentation experience. Properly formatted handouts not only support your presentation but also provide valuable resources for your audience.

FAQ :

How do I create handouts from a PowerPoint presentation?

To create handouts from a PowerPoint presentation, click on 'File', then 'Export', and select 'Create Handouts'. Choose your preferred layout in the dialog box that appears.

Can I edit the handouts created in Microsoft Word?

Yes, once you create handouts in Microsoft Word, you can edit the text and format it just like any other Word document.

What are the different layout options for handouts?

PowerPoint offers several layout options for handouts, including layouts with notes next to slides, blank lines for audience notes, and options that place notes below the slides.

How can I update the content of my Word handouts?

If you have linked your Word handouts to your PowerPoint slides, you can update the content by right-clicking the slide in the Word document and selecting 'Update Link'.

What should I do if I want to change the size of a slide in my handout?

To change the size of a slide in your handout, you can drag a corner of the slide to enlarge it. Then, use the 'Layout' tab under 'Table Tools' to adjust the table columns accordingly.

Quelques cas d'usages :

Creating Professional Presentation Handouts

In a corporate setting, a presenter can use the handout creation feature in PowerPoint to provide attendees with a printed summary of the presentation, including slides and notes, enhancing audience engagement and retention.

Educational Use in Classrooms

Teachers can create handouts from their PowerPoint presentations to distribute to students, allowing them to follow along during lectures and take notes directly on the provided lines.

Updating Marketing Materials

Marketing professionals can create handouts for client presentations and easily update them as new information becomes available by linking the Word document to the PowerPoint slides.

Event Planning and Coordination

Event coordinators can use handouts to summarize key points from presentations during workshops or conferences, ensuring that all participants have access to the same information.

Enhancing Remote Presentations

In virtual meetings, presenters can share handouts created from PowerPoint slides to provide participants with a visual reference, improving understanding and interaction during the presentation.

Glossaire :

Handouts

Printed or digital documents that summarize the content of a presentation, often including slides and notes for the audience.

Microsoft Word

A word processing software developed by Microsoft, used for creating, editing, and formatting text documents.

PowerPoint

A presentation software developed by Microsoft, used for creating slideshows composed of text, images, and other multimedia.

Export

The process of saving a document in a different format or transferring it to another application.

Layout

The arrangement of elements on a page or slide, including text, images, and other content.

Speaker Notes

Notes added to a presentation slide that provide additional information or cues for the presenter.

Table Tools

A set of features in Microsoft Word and PowerPoint that allows users to create and format tables.

Autofit

A feature that automatically adjusts the size of table cells to fit the content within them.

Header and Footer

Sections at the top (header) and bottom (footer) of a document page that can contain information such as titles, page numbers, and dates.

00:00:08

in which you could edit the content and apply styles and other formatting.

00:00:14

If so, you're in luck.

00:00:16

You can print the handouts in Microsoft Word;

00:00:20

to do that, when you're ready to create handouts, click File, Export, Create handouts.

00:00:29

When you click Create handouts again,

00:00:31

PowerPoint opens this dialog box with layout choices.

00:00:36

Two of the layouts include your speaker notes with the slides in the handout.

00:00:42

One of these layouts arranges the notes next to the slides,

00:00:49

the other one places the notes beneath each slide.

00:00:58

Two other word layouts you might like include blank lines for audience notes.

00:01:05

In one of these the lines are next to the slides

00:01:11

and in the other the lines are below each slide.

00:01:18

For the layouts with notes or blank lines next to the slide,

00:01:22

Word arranges the content in a table format

00:01:25

so you can work with it in rows

00:01:31

or columns.

00:01:37

This means you can use table tools.

00:01:41

For example, when I click Design here under Table tools

00:01:45

I can apply a table style which defines the table borders

00:01:49

and each slide row.

00:01:53

If the layout includes speaker notes I could select them

00:01:56

in a column and change the formatting.

00:01:59

For example, I'll click Home,

00:02:03

Font size to reduce the size to 10.

00:02:09

In a Word handout you edit the text like you would in any document.

00:02:13

Here I'm copying a paragraph and dragging it to the next row.

00:02:20

If there's a slide that you want to make more readable,

00:02:23

you drag a corner to enlarge it.

00:02:29

To make the table columns adjust to the enlarged slide,

00:02:33

you click the Layout tab under Table tools,

00:02:38

Select, Select table to select the whole table,

00:02:43

then click Autofit, Autofit contents -

00:02:49

the table adjusts to fit the contents.

00:02:55

You might prefer a layout that puts the notes or lines below the slide.

00:03:00

This produces a larger slide image and gives more space

00:03:03

for the content below it.

00:03:08

Looking again at the layout choices for Word,

00:03:10

note this option called Paste link.

00:03:16

If I select this when I create the handouts,

00:03:19

PowerPoint keeps a link to the Word document,

00:03:23

then if I make a change to the slides in the presentation,

00:03:29

I can update the handout too.

00:03:34

I right click the slide in the document and click Update link,

00:03:45

and there's the new slide content.

00:03:51

For Word handouts, note that for header and footer content

00:03:55

I'd click Insert and use the header and footer commands.

00:04:02

When I'm ready to print my Word handout I click File,

00:04:06

Print to open print view in Word,

00:04:10

I select my print choices there such as color and page orientation

00:04:16

and then I click Print.

00:04:21

With your knowledge of print and handout choices

00:04:24

you'll create handouts that suit your audience

00:04:27

and support a great presentation experience.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

2261 Views

Video Training Microsoft PowerPoint - Advanced

Through a logical progression of video tutorials, learn how to use the advanced features of Microsoft PowerPoint.

ALL COURSES