OneNote - Share and Send a Copy of a Page Tutorial

In this video, you will learn how to share a video with your colleagues in Microsoft Teams.
The video covers the steps to share a video, including clicking the share button in the top right of the video, copying the link, and sending it to specific users.
Other sharing options, such as sharing the video at the current timing or embedding the video using an embedded code, are also explained.
Sharing videos in Teams can help you collaborate and communicate effectively with your colleagues.

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Available in Microsoft365

Objectifs :

This video aims to demonstrate how to effectively share and manage notebooks using a collaboration tool, highlighting the various sharing options available on both online and desktop versions.

Chapitres :

Introduction to the Collaboration Tool
The collaboration tool discussed in this video is designed to enhance teamwork by allowing users to share notebooks easily. This feature is available in both online and desktop versions, making it accessible for various users.
Sharing Notebooks
Users can share their notebooks with others through two main views: the section list view and the page list view. To initiate sharing, follow these steps: - Tap the three dots icon. - Select 'Share Notebook'. - Choose the type of sharing and enter the names of your recipients. - Optionally, write a message to accompany the shared notebook. This process is similar to sharing on a PC, ensuring a seamless experience across devices.
Managing Notebook Access
To manage access to your notebook, you can: - Tap the three dots icon again and select 'Manage Access'. - Change the permissions for each recipient as needed. - Use the backspace error to close the management window and return to your page. This allows you to control who can view or edit your notebook.
Sending Notes via Communication Applications
You can also send notes directly from your page using various communication applications installed on your smartphone. To send a copy of the page: - Tap the three dots icon and select 'Send a Copy of the Page'. - The page will be sent in PDF format. You have several options for sending: - Send by Mail using Outlook (if installed). - Use AirDrop to share with nearby iPhone users. - Choose from other applications like Teams or send to a printer (ensure both devices are on the same Wi-Fi network).
Conclusion
In summary, this video provides a comprehensive guide on how to share and manage notebooks effectively using a collaboration tool. By utilizing the sharing options and managing access, users can enhance their collaborative efforts and streamline communication.

FAQ :

What is a collaboration tool?

A collaboration tool is a software application that allows multiple users to work together on projects or documents in real-time, facilitating communication and teamwork regardless of location.

How can I share my notebook with others?

You can share your notebook by tapping the three dots in either the section list view or the page list view, selecting 'share notebook', and then choosing the type of sharing and the names of your recipients.

What file format is used when sending a copy of a page?

When you send a copy of a page, it is sent in PDF format, which preserves the layout and formatting of the document.

Can I share my notebook using my smartphone?

Yes, you can share your notebook using your smartphone by tapping the three dots and selecting 'send a copy of the page' to share via various communication applications.

What do I need to use AirDrop?

To use AirDrop, you need an Apple device with Bluetooth and Wi-Fi enabled, and you must be within close proximity to another Apple device that also has AirDrop enabled.

How do I change permissions for shared notebooks?

To change permissions for shared notebooks, tap the three dots, select 'share notebook', and then tap 'manage permissions' to adjust the settings.

Quelques cas d'usages :

Team Project Collaboration

In a corporate setting, team members can use the collaboration tool to share notebooks for project planning. By sharing their notebooks, they can collectively edit documents, assign tasks, and track progress in real-time, improving overall productivity.

Educational Group Work

Students can utilize the collaboration tool to work on group assignments. They can share their notebooks to compile research, write reports, and provide feedback to each other, enhancing their learning experience and teamwork skills.

Remote Client Meetings

Consultants can share their notebooks with clients during remote meetings. By sending a PDF copy of their presentation pages, they can ensure that clients have access to the same information, facilitating better communication and decision-making.

Event Planning

Event planners can use the collaboration tool to share notebooks with vendors and team members. They can manage tasks, share schedules, and communicate updates, ensuring that everyone is aligned and informed throughout the planning process.

Document Review Process

In a legal or editorial setting, professionals can share notebooks containing drafts of documents for review. By managing permissions, they can control who can edit or comment, streamlining the review process and ensuring quality control.

Glossaire :

collaboration tool

A software application that enables multiple users to work together on projects or documents in real-time, regardless of their physical location.

notebook

A digital space within a collaboration tool where users can create, organize, and share notes and documents.

permissions

Settings that determine what actions users can perform on shared documents or notebooks, such as view, edit, or comment.

PDF format

A file format that preserves the layout of a document and is widely used for sharing documents that need to be printed or viewed consistently across different devices.

AirDrop

A feature on Apple devices that allows users to share files wirelessly with nearby devices using Bluetooth and Wi-Fi.

Wi-Fi network

A wireless network that allows devices to connect to the internet and communicate with each other without physical cables.

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As in the online or desktop versions. You can share your notebooks with other people.

00:00:15

You can share either from the section list view or from the page list view.

00:00:22

Tap the three dots and share notebook.

00:00:26

As on your PC choose the type of sharing and the names of your recipients.

00:00:34

Write a message if needed, and taps and.

00:00:39

To manage your notebook axis tap the three dots and select share notebook?

00:00:47

Tap manage axis.

00:00:50

Change the permissions.

00:00:52

Tap the backspace error and close to display your page.

00:00:56

You could also write notes and send a copy Vieta communication applications installed on your smart Phone.

00:01:03

From your page tap the three dots an selects send a copy of the page.

00:01:09

Your page would be sent in PDF format.

00:01:12

You have several options send by Mail with outlook if the application is installed on your smartphone you will find all your Contacts in your address book.

00:01:25

Send with another application.

00:01:29

AirDrop enables you to share with other users who have an iPhone around you.

00:01:35

Or you can use one of the applications in the list such as teams.

00:01:42

Or, a printer.

00:01:44

In this case, the printer an your Phone will have to use the same Wi-Fi network.

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