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Word - Styles Tutorial

In this video, you will learn about the different styles available in Microsoft 365 applications.
The video covers the various styles that can be used in Microsoft 365, such as formatting options, templates, and design elements.
It demonstrates how to apply styles to documents, presentations, and spreadsheets, making your work visually appealing and professional.
This will help you enhance your documents and presentations, making them more engaging and impactful.

1:49
2600 views

Available in Microsoft365

Objectifs :

Understand the importance of formatting documents in MS Word and learn how to effectively use styles to enhance document presentation.

Chapitres :

Introduction to Document Formatting
Formatting your documents is a crucial step in creating professional and visually appealing text. This process involves adjusting various elements such as font type, size, color, and paragraph alignment.
Using the Home Tab for Formatting
In MS Word, the primary tools for formatting text are found in the Home tab. Here, you can access the font and paragraph group icons to modify your text. Additionally, the brush tool allows you to copy formatting from one piece of text and apply it to another. However, this method can become tedious, especially in lengthy documents where the text segments are not contiguous.
Introduction to Styles
Fortunately, MS Word offers a powerful feature called styles, which simplifies the formatting process. A style combines various formatting attributes, including font size, color, alignment, and more. Even if you believe you have never used styles, you have likely utilized the default 'Normal' style that is automatically applied to any text you enter.
Accessing and Applying Styles
Several predefined styles are available in the style group on the Home tab. The number of directly accessible styles may vary depending on the width of your window, typically allowing access to six styles at a time. To view additional styles, click the 'More' icon in the style group. Applying a style is straightforward: simply select the text you wish to format and choose the desired style, or click on a paragraph and select the style you want.
Clearing and Identifying Styles
At any point, you can delete a style by selecting the text or clicking on the relevant paragraph, then using the 'More' icon in the style group to choose the 'Clear Formatting' command. To identify the style used in a paragraph, click on it, and the corresponding style will appear in the style gallery. If the style is not immediately visible, you may need to use the scroll arrows to locate it.
Further Learning
To deepen your understanding of styles and their editing capabilities, refer to the second video on styles, which provides additional insights and practical tips.

FAQ :

What is the purpose of formatting documents in MS Word?

Formatting documents in MS Word enhances readability and presentation by applying consistent styles, making the text visually appealing and easier to understand.

How do I apply a style to text in MS Word?

To apply a style, select the text you want to format, then choose the desired style from the style group on the home tab. You can also click on a paragraph to apply the style directly.

What should I do if I want to remove formatting from my text?

You can remove formatting by selecting the text and using the 'Clear Formatting' command found in the style group on the home tab.

How can I find out which style is applied to a paragraph?

To find out the style applied to a paragraph, click on the paragraph, and the style will be displayed in the style gallery of the style group. If it's not visible, use the scroll arrows to locate it.

What are the benefits of using styles in MS Word?

Using styles in MS Word ensures consistency across your document, saves time when formatting, and allows for easy updates to formatting by changing the style rather than individual text.

Quelques cas d'usages :

Creating a Professional Report

When preparing a professional report, using styles can help maintain a consistent look throughout the document. By applying heading styles, you can easily create a table of contents and ensure that all headings are formatted uniformly.

Editing a Long Document

In lengthy documents, applying styles allows for quick formatting changes. For instance, if you decide to change the font size of all headings, you can simply modify the heading style, and all instances will update automatically.

Collaborative Document Editing

In a team setting, using styles helps all contributors maintain a consistent format. By adhering to predefined styles, team members can focus on content rather than formatting, improving overall productivity.

Preparing a Presentation

When creating presentation materials, styles can be used to format slides consistently. By applying a specific style to all slide titles and body text, you ensure a cohesive look that enhances audience engagement.

Publishing a Newsletter

For newsletters, styles can streamline the formatting process. By using styles for headlines, subheadings, and body text, you can quickly adjust the layout and ensure that the newsletter is visually appealing and easy to read.

Glossaire :

Formatting

The process of arranging and styling text in a document, including font size, color, alignment, and other visual elements.

Styles

Predefined sets of formatting features in MS Word that can be applied to text to ensure consistency and save time. Styles include attributes like font size, color, and alignment.

Normal Style

The default style applied to text in MS Word, which includes basic formatting settings.

Style Group

A section in the MS Word home tab where various styles are displayed and can be applied to text.

Clear Formatting

A command in MS Word that removes all formatting from selected text, reverting it to the default style.

Paragraph

A distinct section of text in a document, typically consisting of one or more sentences, that is separated from other sections by a line break.

Brush Tool

A feature in MS Word that allows users to copy formatting from one piece of text and apply it to another.

00:00:05

is an important step.

00:00:07

Generally, you use the font and paragraph group icons

00:00:10

on the home tab to format a piece of text,

00:00:12

and then you use the brush tool,

00:00:14

that will enable you to copy the formatting,

00:00:16

and reproduce it on another piece of text.

00:00:18

But, it becomes tedious when working on a long document,

00:00:21

and these two portions of text are not contiguous.

00:00:23

Fortunately, MS Word has a very useful feature

00:00:26

to solve this kind of problem called styles.

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A style brings together various formatting features

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such as font size, font color, alignment,

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and as many other features as necessary.

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Even if you think you have never used style, you're wrong.

00:00:42

Any text you enter in Word, has a style.

00:00:45

The default style is normal.

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Several pre-defined styles are available

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in the style group on the home tab.

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A number of directly accessible styles

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depends on the width of the window.

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The width of the window allows direct access to six styles.

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To access the other styles, simply click the more icon

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in the style group.

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To apply a style is very easy.

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All you have to do is select a text,

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then you choose the style to apply.

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Or, just click on a paragraph,

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and choose the style you want.

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Take note that at any time you can delete a style

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by selecting the text, or by clicking

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in the relevant paragraph,

00:01:21

then the more icon in the style group,

00:01:23

and choosing the clear formatting command.

00:01:27

Finally, to know the style used in a paragraph,

00:01:31

just click on it, and the style in question

00:01:33

appears in the style gallery of the style group.

00:01:36

If the style is not visible, you may

00:01:39

have to click the scroll arrows until the style appears.

00:01:43

Go to the second video on styles

00:01:45

to learn how to edit styles.

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