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Shift - The mobile App with Teams Tutorial

In this video, you will learn about the mobile app for Microsoft Teams.
The video covers how to stay connected with your teams wherever you are by using the Teams app.
You can connect to the app online via any browser, install the desktop app, and use the mobile app.
This will help you stay productive and connected with your teams on the go.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the integration of the Shifts feature within the Teams app, highlighting its functionalities, usage tips, and differences between mobile and PC versions.

Chapitres :

Introduction to Shifts in Teams
Shifts is now integrated into the Microsoft Teams app, meaning it is no longer available as a standalone application. This change allows users to access all the features of Shifts directly within Teams, enhancing the overall user experience.
Downloading the Teams App
To utilize Shifts, users must download the Teams app. This is essential for accessing the full range of benefits that Shifts offers. Ensure that you have the latest version of Teams installed to enjoy seamless functionality.
Navigating the App
As Shifts is part of the navigation tools within Teams, it is important to manage the number of apps you have downloaded. Users will need to pin the Teams app to their mobile device for easy access. This helps streamline navigation and ensures that you can quickly find and use Shifts.
Differences Between Mobile and PC Versions
The mobile and PC versions of Shifts are largely similar, which means that familiarity with the PC version can provide an advantage when using the mobile app. However, users should be cautious when using Shifts for the first time on a mobile device, as the interface may differ slightly.
Viewing Schedules
When using Shifts on a mobile phone, the system may primarily display your own schedule. It is important to note that you might not see your colleagues' schedules unless you adjust the settings accordingly. This can affect team coordination, so be mindful of this limitation.
Conclusion
In summary, the integration of Shifts into the Teams app simplifies access to scheduling tools. By downloading the Teams app and understanding the navigation and viewing limitations, users can effectively manage their schedules and collaborate with colleagues.

FAQ :

What happened to the Shifts app?

Shifts is no longer available as a separate app; it has been integrated into Microsoft Teams. Users must download the Teams app to access Shifts.

Are there differences between the mobile and PC versions of Shifts?

The mobile and PC versions of Shifts do not have many differences. However, users familiar with the PC version may find it easier to navigate the mobile version.

How do I access Shifts on my mobile device?

To access Shifts on your mobile device, you need to download the Microsoft Teams app and pin Shifts for easy access.

Why can’t I see my colleagues' schedules on the mobile app?

The mobile version of Shifts may only display your schedule by default. You may need to adjust settings or permissions to view your colleagues' schedules.

What should I do if it's my first time using Shifts on mobile?

If it's your first time using Shifts on mobile, take your time to familiarize yourself with the interface, as it may differ slightly from the PC version.

Quelques cas d'usages :

Managing Employee Schedules

HR managers can use Shifts within Teams to create and manage employee schedules, ensuring that all shifts are filled and that employees are aware of their assignments.

Team Collaboration

Teams can utilize Shifts to coordinate schedules for group projects, allowing members to see when colleagues are available and plan meetings accordingly.

Remote Work Coordination

Remote teams can leverage Shifts to keep track of work hours and availability, ensuring that all team members are aligned on project timelines and deadlines.

Onboarding New Employees

During the onboarding process, managers can use Shifts to familiarize new employees with their schedules and the scheduling system, helping them integrate smoothly into the team.

Shift Swapping

Employees can use Shifts to request shift swaps with colleagues, facilitating better work-life balance and ensuring that all shifts are covered without managerial intervention.

Glossaire :

Shifts

A feature within Microsoft Teams that allows users to manage their work schedules, including shift assignments and availability.

Teams

Microsoft Teams is a collaboration platform that integrates chat, video meetings, file storage, and application integration, including the Shifts feature.

Mobile App

A software application designed to run on mobile devices such as smartphones and tablets, allowing users to access features like Shifts on the go.

PC Version

The desktop version of an application, in this case, Microsoft Teams, which may offer a more comprehensive user experience compared to mobile versions.

Pinning

The action of fixing an application or feature to a specific location on a device's interface for easier access.

00:00:02

Shifts is no longer

00:00:04

available as a separate app,

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as it is a part of Teams.

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You must download the Teams app to be

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able to enjoy all the benefits of it.

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As it is a part of the navigation tool,

00:00:18

be careful of the number of

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apps you have downloaded,

00:00:22

as you will have to pin it to get

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access through the mobile app.

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The mobile version and PC version of

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Shifts do not have many differences,

00:00:32

so having already used the PC

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one gives you an advantage

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over the mobile one.

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Just be careful if it is the first

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time you use it on the mobile phone.

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As the system tends to just

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show your schedule and not the

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one of your colleagues as well.

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