PowerPoint - A first look at PowerPoint 2016 Tutorial

In this video, you will learn about the new features and enhancements in Office 2016. The video covers the changes in Outlook, such as the ability to attach files from different locations and change permissions.
It also explores new charts and maps in Excel, including the ability to create tables based on geographical data.
PowerPoint now allows you to record audio and screen activity, and all Office applications have improved collaboration features, including real-time editing and version history.
These updates will help you make the most of Office 2016 and enhance your productivity.

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Available in Microsoft365

Objectifs :

This video aims to introduce users to the new version of PowerPoint, highlighting its features, differences from previous versions, and how to effectively navigate and utilize the updated interface.

Chapitres :

Introduction to the New PowerPoint Interface
Upon opening the new version of PowerPoint for the first time, users will notice a distinct interface compared to the blank presentation seen in earlier versions. The new layout encourages users to choose their next steps, whether to select a template or theme for a new presentation or to open an existing one.
Opening Presentations from Previous Versions
When opening a PowerPoint 2003 presentation, the interface appears similar, and the basic tools and features remain intact. Users can still insert new slides, type titles, and create bullet points, although the organization of these functions has changed. Instead of selecting a menu item and then a command, users now select a tab on the ribbon and click the desired command.
Navigating the Ribbon
The Home tab is selected by default when PowerPoint is opened, providing quick access to most essential tools. For instance, users can select text to change the font color and size, with a preview feature available when hovering over size options.
Inserting Visuals and Charts
Visuals are crucial in PowerPoint presentations. In the new version, users can insert tables, pictures, or data charts through the Insert menu. For charts that do not rely on data, SmartArt is a useful tool, allowing users to create text-based charts such as lists, processes, and organizational charts.
Saving Presentations and Compatibility Checker
When saving a presentation, users may encounter the Compatibility Checker, which alerts them to potential issues when saving a file created in PowerPoint 2003. For example, new features like org charts may not be editable in earlier versions. Users can choose to continue saving the file, but they will enter Compatibility Mode, which limits access to some new features.
Converting Files to the New Format
To take full advantage of the new features, users are encouraged to convert their presentations to the new .pptx format. This can be done by clicking the File tab, navigating to Info, and selecting Convert. A Save As dialog box will appear, allowing users to choose where to save the converted file.
Conclusion and Next Steps
By converting files to the .pptx format, users can access a wider range of features, including more slide transitions. The video concludes by encouraging users to continue exploring the new version of PowerPoint, with further details on Compatibility Mode to be covered in subsequent videos.

FAQ :

What is the difference between ppt and pptx files?

The ppt file format is used by older versions of PowerPoint, while pptx is the format used by PowerPoint 2007 and later. The pptx format supports more features and is based on XML, making it more efficient.

How do I convert a ppt file to pptx?

To convert a ppt file to pptx, open the file in PowerPoint, click on the File tab, go to Info, and then select Convert. Follow the prompts to save the file in the new format.

What is SmartArt and how do I use it?

SmartArt is a feature in PowerPoint that allows you to create diagrams and charts to visually represent information. You can insert SmartArt by selecting the SmartArt option from the Insert tab and choosing a layout that fits your needs.

What does the Compatibility Checker do?

The Compatibility Checker alerts you to features in your presentation that may not be supported in earlier versions of PowerPoint. It helps ensure that your presentation will function correctly when opened in older software.

How can I change the font color and size in PowerPoint?

To change the font color and size, select the text you want to modify, then go to the Home tab on the ribbon. From there, you can choose the font color and size options to make your adjustments.

Quelques cas d'usages :

Creating Business Presentations

Professionals can use PowerPoint to create engaging business presentations that include charts, SmartArt, and slide transitions to effectively communicate ideas and data to stakeholders.

Educational Lectures

Teachers can utilize PowerPoint to design interactive lectures that incorporate visuals, bullet points, and diagrams, enhancing student engagement and understanding of complex topics.

Project Proposals

Project managers can create detailed project proposals using PowerPoint, showcasing timelines, budgets, and project milestones through charts and organized slides to present to clients or management.

Marketing Campaigns

Marketing teams can develop presentations to outline campaign strategies, using visuals and data charts to present market research findings and proposed marketing tactics to stakeholders.

Training Sessions

HR professionals can design training materials in PowerPoint, utilizing SmartArt and slide transitions to create a structured and visually appealing training session for new employees.

Glossaire :

PowerPoint

A presentation software developed by Microsoft that allows users to create slideshows composed of text, images, charts, and other multimedia.

Template

A pre-designed layout that can be used as a starting point for creating a new presentation, including styles, colors, and fonts.

Ribbon

A user interface element in Microsoft Office applications that organizes commands and tools into tabs for easier access.

SmartArt

A feature in PowerPoint that allows users to create visually appealing diagrams and charts to represent information, such as lists and processes.

Compatibility Checker

A tool in PowerPoint that alerts users about features that may not be supported in earlier versions of the software when saving a presentation.

ppt

The file extension for presentations created in older versions of PowerPoint (prior to 2007).

pptx

The file extension for presentations created in PowerPoint 2007 and later, which supports more features and is based on XML.

Slide Transition

An animation effect that occurs when moving from one slide to another during a presentation.

Backstage View

A feature in Microsoft Office applications that provides access to file management options, such as saving, opening, and printing documents.

00:00:06

this is what you see.

00:00:07

It's a little different from the blank presentation

00:00:09

you saw when you open PowerPoint 3.

00:00:12

In this version, you start by choosing what you want to do.

00:00:15

You can choose a template or theme and create a new

00:00:18

presentation or open an existing presentation here.

00:00:22

Let's see what happens when we open a PowerPoint 2003 presentation.

00:00:26

It looks about the same and it works about the same too;

00:00:30

all the basic tools and features you're used to are still here.

00:00:33

You can insert new slides,

00:00:36

type titles and bullets the same way you did before;

00:00:39

the commands are just organized differently.

00:00:42

You used to select a menu item then click a command,

00:00:46

now you select a tab on the ribbon and click a command.

00:00:50

By default the Home tab is selected when you first open PowerPoint

00:00:55

and if you want to get up to speed fast,

00:00:56

this is where you'll find most of what you need.

00:01:00

For example, let's select this text and change the font color and the size.

00:01:07

Notice that you can move the mouse over a size and see

00:01:09

a preview before you select it.

00:01:12

Of course in PowerPoint you often need visuals and charts

00:01:15

are usually the way to go.

00:01:17

In PowerPoint 2003 you clicked the Insert menu or you clicked the Chart button.

00:01:23

In the new version of PowerPoint you go to the Insert tab.

00:01:27

This is where you go to insert anything, a table, picture or a data chart.

00:01:33

What about the charts that are not based on data?

00:01:36

That's where SmartArt comes in handy.

00:01:38

SmartArt lets you insert text based charts like lists,

00:01:43

processes and org charts.

00:01:49

When it comes time to save your presentation,

00:01:51

you can use the Save command up here

00:01:53

or you can use the familiar keyboard shortcut Ctrl-S.

00:01:59

What is the compatibility checker?

00:02:01

It appeared because we're saving a .ppt file

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that was created in PowerPoint 2003

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and it is warning us that this new org chart we inserted

00:02:10

will not be editable in earlier versions of PowerPoint.

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Click continue to save the file anyway

00:02:16

and let's see how the file looks in PowerPoint 2003.

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Sure enough, we cannot edit the text in this chart,

00:02:23

but other than that everything is fine.

00:02:26

So let's take a closer look at that message.

00:02:28

It comes up every time we save the file.

00:02:33

You can clear this checkbox to make the message go away,

00:02:37

but as you can see up here you are running in

00:02:39

Compatibility Mode because PowerPoint is saving the file in the old .ppt format.

00:02:45

PowerPoint will essentially work the same as it always has,

00:02:48

but in Compatibility Mode you'll miss out on a few new features

00:02:51

like for example, if I switch over to a .pptx file,

00:02:58

I have lots of choices for slide transitions, like this one - Vortex,

00:03:08

but if I go back to the .ppt file in Compatibility Mode

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I don't have as many transitions to choose from

00:03:13

and I certainly don't have Vortex.

00:03:16

So if you don't need to open the file in PowerPoint 2003,

00:03:19

the best thing to do is convert it to the new .pptx format

00:03:23

and here's how to do that.

00:03:25

Click the File tab to go to the backstage, click Info

00:03:29

then click Convert.

00:03:33

We get the Save as dialog box asking where we want to save the converted file.

00:03:37

Click Save to save it in the same folder as the old file.

00:03:41

Now we have two files, one with a .ppt extension

00:03:45

that is compatible with PowerPoint 2003

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and one with the. pptx extension that is formatted

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for the new version of PowerPoint.

00:03:54

Let's leave the older file and continue working on the .pptx file

00:03:58

and see now we have more transitions and most importantly Vortex.

00:04:06

We'll get into Compatibility Mode in more detail in the final video.

00:04:11

So, you're well on your way to making the switch to

00:04:14

the new version of PowerPoint, now stick around and we'll do more.

Mandarine AI: WHAT YOU SHOULD KNOW

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