Teams - Add Interactivity to Your Teams Webinar Tutorial

Learn how to add interaction to your Teams webinar. Discover how to exchange files, broadcast videos and conduct polls to make your virtual events more engaging and interactive.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to effectively engage your audience during a virtual event using Microsoft Teams. It outlines key elements to prepare before the webinar, including file sharing, video broadcasting, and participant interaction.

Chapitres :

Introduction to Engaging Your Audience
Engaging your audience during a virtual event is crucial for a successful presentation. This guide will explore various elements you can propose before your webinar to enhance audience interaction and participation.
Preparing for Your Webinar
Before the webinar begins, it's essential to prepare several elements that will facilitate audience engagement. Here are some key steps to follow: - **Create a Poll**: Start by preparing a poll in Microsoft Teams. This is an effective way to engage your audience and gather information about their preferences or opinions. - **Prepare Questions**: Formulate questions that you will broadcast during the event. This encourages participation and keeps the audience involved.
File Sharing and Document Management
To ensure a smooth presentation, manage your documents effectively: - **Upload Documents**: Go to the 'Files' tab in Microsoft Teams and drag and drop the documents you wish to share. Participants will be able to download these files, which enhances their learning experience. - **Consider File Size**: Be mindful of the size and number of files you upload, as this can affect the learning time for participants.
Integrating Various Services
Microsoft Teams allows you to integrate a variety of services, even those outside the Microsoft ecosystem. This flexibility can enhance your webinar experience and provide additional resources for your audience.
Recording the Webinar
If you plan to record the webinar, always ask for permission from participants beforehand. Once you have consent, you can start the recording. After the meeting, you can access the recording along with all documents and chat information for further analysis.
Utilizing Real-Time Engagement Tools
During the webinar, you can use the poll at any time to gauge audience reactions. The results will be displayed in real-time, allowing you to adjust your presentation based on audience feedback.
Sharing Video Content
If you plan to share video content during the webinar, remember to activate the 'Share Computer Sound' option. This ensures that participants can hear the audio from the video clearly.
Post-Webinar Analysis
After the webinar, you can perform an analysis by accessing all documents, chat information, and the recording. This can be done through the dedicated channel for the webinar or by double-clicking on the event in the calendar.
Conclusion
By following these guidelines, you can create a more engaging and interactive virtual event. Preparing elements such as polls, document sharing, and utilizing real-time tools will enhance the overall experience for your audience.

FAQ :

What is a webinar?

A webinar is an online seminar that allows participants to engage in discussions and presentations in real-time, often featuring video and audio components.

How can I engage my audience during a webinar?

You can engage your audience by using polls, sharing relevant documents, and incorporating video content. Preparing questions in advance can also facilitate interaction.

What tools can I use for file sharing during a webinar?

Microsoft Teams allows you to share files easily. You can drag and drop documents into the files tab for participants to download during the event.

Is it necessary to ask for permission before recording a webinar?

Yes, it is essential to ask for participant consent before recording a webinar to respect privacy and legal considerations.

How can I analyze the results of my webinar?

You can analyze the results by accessing the recorded session, chat information, and any documents shared during the webinar, typically found in a dedicated channel or calendar event.

What should I do if I want to share a video during my webinar?

When sharing a video, ensure to activate the 'Share Computer Sound' option to allow participants to hear the audio from the video.

Quelques cas d'usages :

Corporate Training Sessions

Utilize webinars to conduct training sessions for employees, incorporating polls and file sharing to enhance learning and engagement.

Product Demonstrations

Host webinars to demonstrate new products, using video broadcasting and real-time feedback to address participant questions and concerns.

Virtual Conferences

Organize virtual conferences where multiple speakers can present, share documents, and engage with attendees through polls and Q&A sessions.

Customer Feedback Collection

Conduct webinars to gather customer feedback on products or services, using polls to collect opinions and document sharing for detailed discussions.

Educational Workshops

Facilitate educational workshops online, allowing participants to download resources, engage in discussions, and view recorded sessions for later reference.

Glossaire :

Webinar

A seminar conducted over the internet, allowing participants to engage in real-time discussions and presentations.

Microsoft Teams

A collaboration platform that integrates with Microsoft 365, providing chat, video conferencing, file sharing, and application integration.

File Sharing

The practice of distributing or providing access to digital files, allowing participants to download or view documents during a virtual event.

Video Broadcasting

The transmission of video content over the internet, allowing participants to view live or recorded video during a webinar.

Polling

A method of gathering feedback or opinions from participants during a webinar, often used to engage the audience and gather information.

Real-time Display

The ability to show results or information instantly as it is generated during a webinar, enhancing audience engagement.

Recording

The process of capturing a webinar session for later viewing, which requires participant consent before being initiated.

Computer Sound Sharing

A feature that allows the audio from a participant's computer to be shared during a webinar, essential for playing videos or audio clips.

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you can prepare some elements that will be useful for engaging your audience.

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Microsoft Teams offers multiple possibilities during a virtual event,

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including file sharing,

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video broadcasting,

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conducting polls,

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etc.

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Let's see how to prepare a few elements.

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Starting with a poll is a good way to engage your audience,

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fuel your discourse,

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and gather information about your participants.

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To prepare a poll in teams,

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add a tab with the polls application,

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then simply prepare the questions to be broadcast during the event.

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If you wish to make documents available,

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go to the files tab,

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drag and drop the documents there so participants can download them.

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The loading time will depend on the size and number of files.

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Doing this before the meeting starts saves time during your presentation.

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Note that tabs offer the possibility to integrate a variety of services,

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even those not part of the Microsoft ecosystem.

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Once the webinar has started,

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if you wish to record it,

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always ask for permission from the participants,

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then start the recording.

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You will be able to retrieve it at the end of the meeting.

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During the webinar,

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you can use the poll at any time.

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The results will be displayed in real time.

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You can share any content.

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If it's a video,

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don't forget to activate the sharing of your computer's sound.

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After the webinar,

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you can perform an analysis by accessing all documents,

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chat information,

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and the recording,

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either in the webinar dedicated channel or by

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double clicking on the event in the calendar.

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