Teams - Create a team and add members Tutorial

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to create and join teams in Microsoft Teams, highlighting the steps involved and the distinctions between public and private teams.

Chapitres :

Introduction to Microsoft Teams Collaboration
Microsoft Teams is a powerful collaboration tool that facilitates teamwork and communication within organizations. This guide will walk you through the essential steps to create your own team or join an existing one, ensuring you can effectively collaborate with your colleagues.
Creating and Joining Teams
Every collaborative effort on Microsoft Teams begins with the creation of teams and inviting members. Here are the steps to follow: 1. **Access the Teams Menu**: Ensure you are in the Teams menu. 2. **Join or Create a Team**: Click on the 'Join or Create a Team' button located at the top of your Teams list. 3. **Joining Existing Teams**: If teams have already been created, you will see them listed here. You can join any public team directly. To find a specific team, use the search area. Note that private teams are not visible in your search results and require an invitation from their owners.
Creating Your Own Team
If you wish to create your own team, follow these steps: 1. **Click on 'Create a Team'**: This option allows you to start a new team. 2. **Choose Team Type**: You can create a team from scratch or use a template. If you choose to start from scratch, specify whether your team will be private or public: - **Public Teams**: Open to all members of your organization. - **Private Teams**: Require an invitation to access. 3. **Name Your Team**: Provide a name for your team and, optionally, a brief description. 4. **Add Members**: Click on 'Create' to add members either by their email addresses or by entering their names. Remember, a team can accommodate up to 2,500 members.
Team Management and Limitations
Once your team is created, it will appear in your list of teams. Keep in mind the following limitations: - You can create up to 250 teams per account. - Ensure you manage your teams effectively to maintain organization and collaboration.
Conclusion
Understanding how to create and join teams in Microsoft Teams is crucial for effective collaboration. By following the outlined steps, you can easily set up your workspace and connect with colleagues, enhancing productivity and teamwork within your organization.

FAQ :

How do I create a team in Microsoft Teams?

To create a team, go to the Teams menu and click on the 'Join or Create a Team' button. Then select 'Create a Team', choose whether to start from scratch or use a template, and specify if the team will be public or private.

Can I join a private team in Microsoft Teams?

No, you cannot join a private team unless you receive an invitation from the team owner. Private teams are not visible in search results.

What is the maximum number of members allowed in a Microsoft Teams team?

A team in Microsoft Teams can have up to 2500 members.

How many teams can I create in Microsoft Teams?

You can create up to 250 teams per account in Microsoft Teams.

What is the difference between a public team and a private team?

A public team is open for any member of the organization to join, while a private team requires an invitation from the team owner to access.

Quelques cas d'usages :

Project Collaboration

Teams can be used to collaborate on projects by creating a dedicated team where members can share files, discuss tasks, and track progress in real-time.

Departmental Communication

Create a public team for a department to facilitate open communication and collaboration among all members, allowing for easy sharing of updates and resources.

Event Planning

Use a private team to plan and organize events, where only invited members can access discussions and documents related to the event.

Training and Onboarding

Create a team specifically for training new employees, providing them with resources, schedules, and a platform to ask questions and interact with trainers.

Cross-Functional Collaboration

Set up a team that includes members from different departments to work on a specific initiative, allowing for diverse input and collaboration across functions.

Glossaire :

Microsoft Teams

A collaboration platform that integrates with Office 365, allowing users to communicate, share files, and work together in teams.

Team

A group of people within Microsoft Teams who collaborate on projects, share files, and communicate effectively.

Public Team

A team that is open for any member of the organization to join without an invitation.

Private Team

A team that requires an invitation from the team owner to join and is not visible in search results.

Template

A pre-defined structure for creating a team in Microsoft Teams, which can include specific channels and settings.

Member

An individual who is part of a team in Microsoft Teams and can participate in discussions and access shared resources.

Invitation

A request sent by a team owner to allow a user to join a private team.

Email Address

A unique identifier for an email account, used to invite members to a team.

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Every collaborative effort on

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Microsoft Teams starts with

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creating teams and inviting members.

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Teams offers two options.

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You can either create your own team

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or join an existing one. To do this,

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make sure you're in the Teams menu.

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Then click on the Join or Create a Team

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button at the top of your Teams list.

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If teams are already created,

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you will find them here and can join them.

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Otherwise, use the search

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area to find a specific team.

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Please note that you can

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only join public teams.

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To join private teams,

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you must be invited by their owners.

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They are not visible in your search.

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If you want to create your own team,

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click on Create a Team.

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You can create a team from

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scratch or from a template.

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Choose from scratch and specify whether

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your team will be private or public.

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Public teams are open to all

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members of your organization,

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while private teams require

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an invitation to access.

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Next,

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name your team and add a

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brief description if you wish.

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By clicking on Create,

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you can add members individually

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using their e-mail address or

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simply by writing the name and

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surname of the collaborator.

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Keep in mind that a team can

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have up to 2500 members.

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Your team has now been created

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and appears in your list of teams.

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Finally, be aware that Teams allows you

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to create up to 250 teams per account.

Mandarine AI: WHAT YOU SHOULD KNOW

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