Outlook Online - Customize your Outlook online Tutorial

In this video, you will learn about customizing your Outlook Online experience.
The video covers how to access the Microsoft 365 portal and navigate through Outlook Online.
It demonstrates how to use features such as the calendar, ribbon layout, and folders to organize your emails effectively.
This will help you personalize your Outlook Online experience and increase your productivity.
Stay tuned for more videos on searching, sorting, and filtering options in Outlook Online.

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Available in Microsoft365

Objectifs :

This document aims to guide users on how to customize the appearance and organization of their mailbox in the new Outlook on the web, enhancing their email management experience.

Chapitres :

Introduction to Customizing Your Mailbox
In the new Outlook on the web, users have the ability to change the look and feel of their mailbox. This customization allows for a more personalized and efficient email management experience. This guide will walk you through the various options available for adjusting the appearance and organization of your mailbox.
Accessing Settings
To begin customizing your mailbox, navigate to the upper right corner of the Outlook interface and click on the star wheel icon, which represents the Settings menu. This will open a window where you can modify various aspects of your mailbox.
Changing Appearance
Within the Settings menu, select 'General' and then 'Appearance'. Here, you can choose between Light mode and Dark mode. - **Light Mode**: This is the default setting, featuring a white background for the message window. - **Dark Mode**: Selecting this option changes the background to black, which can be easier on the eyes in low-light environments. You can also explore 'Classic Themes' to select a theme that alters the color and overall aesthetic of your mailbox. Remember to click 'Save' to apply any changes.
Enabling Notifications
Under the Notifications section, you can enable desktop notifications. This feature allows you to receive alerts for events or messages even when Outlook is closed, as long as your browser remains open. You can choose to receive notifications for: - Events - Messages - Both
Organizing Your Inbox
To help you focus on important emails, navigate to 'Mail' and then 'Layout'. Here, you can enable the 'Focused Inbox' feature by checking the option to 'Sort messages into Focused and Other'. This organizes your emails into two tabs, helping you prioritize your inbox effectively.
Adjusting Text Size and Spacing
In the same Layout section, you can adjust the text size and spacing. Choose from: - Small - Medium - Large This setting ensures that your emails are easy to read, with ample white space between sentences and paragraphs.
Grouping Emails by Conversation
To enhance message organization, you can enable the option to 'Show email grouped by Conversation'. This feature groups all messages with the same subject line into a single thread, making it easier to follow discussions. If this option is enabled, you can also arrange the Reading pane to determine the chronological order in which emails appear.
Configuring the Reading Pane
You can customize the Reading pane's position to suit your preferences. Decide whether you want it to appear on the right side, below, or not at all, allowing for a more tailored reading experience.
Conclusion
By following these steps, you can effectively change the look and organization of your mailbox in the new Outlook on the web. Customizing your email interface not only enhances your productivity but also creates a more enjoyable email experience.

FAQ :

How can I change the appearance of my mailbox in Outlook on the web?

To change the appearance of your mailbox in Outlook on the web, click on the star wheel in the upper right corner to open the Settings window. From there, you can select options under 'General' and 'Appearance' to switch between Light and Dark modes, choose Classic Themes, and adjust other visual settings.

What is the difference between Light mode and Dark mode in Outlook?

Light mode features a white background with dark text, while Dark mode provides a black background with light text. Dark mode is designed to reduce eye strain in low-light conditions.

What are desktop notifications in Outlook on the web?

Desktop notifications are alerts that inform you of new emails or events in Outlook, even when the application is closed but your browser is open. You can enable these notifications in the Settings under 'Notifications'.

How does the Focused Inbox feature work?

The Focused Inbox feature sorts your incoming emails into two tabs: 'Focused' for important messages and 'Other' for less important ones. You can enable this feature in the Mail settings under 'Layout'.

Can I group emails by conversation in Outlook?

Yes, you can group emails by conversation in Outlook. To enable this feature, go to the Message Organization settings and check 'Show email grouped by Conversation'. This will display all messages in the same thread together.

Quelques cas d'usages :

Customizing Email Appearance for Better Focus

A marketing professional can use the Dark mode feature in Outlook on the web to reduce eye strain during long hours of email management. By customizing the appearance with Classic Themes, they can create a visually appealing workspace that enhances focus and productivity.

Managing Notifications for Increased Efficiency

A project manager can enable desktop notifications for important emails while keeping Outlook closed. This allows them to stay updated on critical messages without being distracted by less important notifications, thus improving their workflow.

Organizing Emails for Better Collaboration

A team leader can utilize the Focused Inbox feature to prioritize important emails from team members. By sorting messages into Focused and Other, they can ensure that they address critical communications promptly, enhancing team collaboration.

Enhancing Readability with Text Size Adjustments

An HR professional can adjust the Text Size and Spacing settings in Outlook to improve readability for their emails. By selecting a larger font size and ample spacing, they can ensure that their messages are clear and easy to read for all recipients.

Streamlining Email Conversations

A customer support agent can enable the Show email grouped by Conversation feature to streamline their email management. This allows them to view all related messages in a single thread, making it easier to track ongoing discussions and respond efficiently.

Glossaire :

Outlook on the web

A web-based version of Microsoft's Outlook email client that allows users to manage their emails, calendars, and contacts through a web browser.

Settings window

A menu in Outlook where users can customize their preferences and configurations for the application.

Message list

The area in Outlook where all received emails are displayed, allowing users to select and read messages.

Reading pane

A section in Outlook that allows users to read the content of an email without opening it in a new window.

Light mode

A visual theme in Outlook characterized by a white background and dark text, providing a bright interface.

Dark mode

A visual theme in Outlook that features a black background and light text, designed to reduce eye strain in low-light environments.

Classic Themes

Predefined color schemes in Outlook that allow users to change the overall appearance of their mailbox.

Desktop notifications

Alerts that appear on the user's desktop when new emails or events occur in Outlook, even when the application is not actively open.

Focused Inbox

A feature in Outlook that sorts incoming emails into two tabs: 'Focused' for important messages and 'Other' for less important ones.

Text Size and Spacing

Settings in Outlook that allow users to adjust the font size and the amount of space between lines and paragraphs in their emails.

Message Organization

Settings that determine how emails are grouped and displayed in Outlook, such as by conversation threads.

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You can change the look of your

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mailbox in the new Outlook on the web.

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In the upper right corner, click on

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the star wheel in the Settings window.

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You can quickly change the appearance of the

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Message list and Reading pane in Outlook

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so it looks and behaves the way you want.

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Let's go over some of these options.

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Click on General. Then Appearance.

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By default, you're on Light mode.

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When you select Dark mode,

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it provides a black background instead

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of white for the message window.

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Click back on Light to switch it off.

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Under Classic Themes,

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you can pick any theme to change the color,

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the look and feel of your mailbox.

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To save these settings, press Save.

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Under Notifications,

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you can enable desktop notifications.

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When Outlook on the web is

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closed but your browser is open,

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notifications appear in the

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corner of your screen.

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You can choose to display desktop

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notifications for events or messages or both.

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If you want Outlook to sort your e-mail

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to help you focus on what matters most,

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go to Mail,

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then lay out and under Focused Inbox,

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check Sort messages into Focused and

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Other under Text Size and Spacing.

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Select the font size Small,

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Medium, or large as shown.

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It includes ample white space

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between sentences and paragraphs.

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Under Message Organization,

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you can check Show e-mail grouped

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by Conversation.

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The conversation includes all messages in

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the same thread with the same subject line.

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If you have enabled Show

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e-mail grouped by Conversation,

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you can then arrange the Reading pane.

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This lets you choose in which

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chronological order these emails appear.

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You can also go on the Reading pane.

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To decide where you want

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the Reading pane to appear.

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Now you know how to change the look of

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your mailbox in the new Outlook on the web.

Mandarine AI: WHAT YOU SHOULD KNOW

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