Teams - Ensure Your Webinar Options Before Launching Tutorial

Check out all the options available for your webinar before launching it. Find out how to optimize the participant experience, customize settings and ensure your online event runs smoothly.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on managing webinar registrations and settings through Microsoft Teams, ensuring effective organization and interactivity during the event.

Chapitres :

Introduction to Webinar Management
Managing a webinar effectively requires understanding the tools available for tracking registrations and participant engagement. This guide will walk you through the steps to monitor registrations and adjust settings in Microsoft Teams.
Tracking Registrations
Once your registration form is made public for the webinar, you can track registrations easily. Follow these steps: - **Access the Webinar**: Double-click on the webinar in your Microsoft Teams calendar. - **View Attendance**: Click on the 'Attendance' tab to display a dashboard that lists participants and provides additional registration information. - **Download Registration Data**: To download an ACSVI file, navigate to 'Details' and then 'Manage Event'. This allows you to follow the registrations and monitor the status of participants, distinguishing between registered and canceled attendees.
Importance of Registration Monitoring
Monitoring registrations is crucial as it allows you to adjust the level of interactivity in the webinar. By understanding how many participants are engaged, you can tailor your approach to enhance the experience.
Modifying Meeting Options
Before starting the webinar, you can modify meeting options to ensure a smooth experience. Follow these steps: - **Access Meeting Options**: Click on 'Details' to access meeting options. - **Adjust Settings**: You can manage access to the meeting and enable or disable features such as camera, microphone, chat, and more. These changes will only be reflected on the registration side after saving.
Key Areas of Focus
There are two primary areas to focus on when setting up your webinar: 1. **Access Management**: Ensure that only authorized participants can enter the meeting. 2. **Enabling Interaction Options**: Decide which interactive features will be available during the meeting, such as the ability to use the camera, microphone, and chat functionalities.
Conclusion
Effectively managing a webinar involves careful tracking of registrations and thoughtful adjustments to meeting settings. By following the outlined steps, you can create a more engaging and interactive experience for all participants.

FAQ :

How can I track registrations for my webinar?

You can track registrations by double-clicking on the webinar in your Microsoft Teams calendar and clicking on the Attendance Tab, which displays a dashboard with participant information.

What is the purpose of the ACSV file?

The ACSV file allows you to download participant registration data for analysis or record-keeping purposes.

How do I adjust the interactivity level of my webinar?

You can adjust the interactivity level by managing participant statuses and modifying meeting options before starting the webinar.

What are meeting options in a webinar?

Meeting options are settings that allow you to control access and permissions for participants, such as enabling or disabling their camera and microphone.

What should I do if a participant cancels their registration?

You can monitor the status of participants, including those who have canceled their registration, through the Manage Event section in your dashboard.

Quelques cas d'usages :

Corporate Training Webinars

Organizations can use the registration tracking and interactivity management features to conduct effective training sessions, ensuring that all participants are engaged and that their attendance is monitored.

Product Launch Events

During a product launch webinar, companies can utilize the attendance dashboard to gauge interest and adjust the presentation style based on participant engagement levels.

Educational Workshops

Educators can manage waiting room settings to ensure a smooth entry for students, while also tracking registrations to prepare for the number of attendees.

Networking Events

Networking webinars can benefit from direct options that enable chat features, allowing participants to interact and connect with each other during the event.

Feedback Collection Sessions

After a webinar, organizers can analyze registration data to understand participant demographics and tailor future sessions to better meet their needs.

Glossaire :

Registration Forum

A platform or form used for participants to sign up for an event, such as a webinar.

Webinar

A seminar conducted over the internet, allowing for real-time interaction between the presenter and participants.

Microsoft Teams Calendar

A scheduling tool within Microsoft Teams that allows users to manage meetings and events.

Attendance Tab

A section in the webinar dashboard that displays the list of participants and their registration status.

ACSVI file

A file format used to download participant registration data, typically for analysis or record-keeping.

Manage Event

An option that allows organizers to oversee and modify details related to the event, including participant registrations.

Interactivity

The level of engagement and interaction allowed during the webinar, which can be adjusted based on participant status.

Meeting Options

Settings that can be modified before starting a meeting, including access controls and participant permissions.

Management of the Waiting Room

The process of overseeing participants who are waiting to join the webinar, ensuring a smooth entry.

Direct Options

Settings that enable or disable features such as camera, microphone, and chat during the meeting.

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You Can Follow the Registrations

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Clicking on the Attendance Tab

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