Outlook - Explore the Interface Tutorial
Discover the interface of Outlook and its main features. From managing emails and scheduling meetings to centralizing communication among team members, Outlook offers a structured and intuitive interface. Learn how to customize settings, manage accounts, and prioritize emails, enhancing your productivity. Explore the interface now and unlock the full potential of Outlook!
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Change the default font for your emails
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Answering a scheduling poll
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Create a scheduling poll
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Saving a message
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Tell me what you want to do
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Delay or schedule e-mail sending
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Join a group
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Discovering the Outlook 2016 interface
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Accessing applications from a group
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Organizing your messages using rules
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How do I share a document securely with Outlook?
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Attach a message, a contact, a file, or a task
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Creating a group
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Request a read receipt or confirmation of delivery
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Presentation of the task module
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Automatically mark deleted emails as read
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Recall or replace an e-mail you sent
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Recover deleted items
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Sending automatic replies
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Create a task and create a recurring task
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Process a received message
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Create a task from a message
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Introducing Outlook
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Translate your emails into Outlook
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Create an e-mail message
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Insert elements into the mails (table, graphic, images)
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Let Outlook read your emails out loud
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Presentation and discovery of contacts
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How to launch a New Teams Meeting in Outlook
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Respond to a meeting
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Manage Your Working Time in MyAnalytics
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Creating a draft
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Schedule sending emails in Outlook
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Organizing in folders
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Schedule a meeting
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Calendar delegation
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Using conversation mode
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Discover the new simplified ribbon
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Export contacts from Outlook
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Import contacts into Outlook
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Create a contact & add and use contacts
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Temporarily turn off notifications
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Getting Started with Outlook Mobile App
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The Bcc field in detail
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Dictate email messages in Outlook
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Manage recurring appointments
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Sharing the calendar
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Create a contact group & Communicate through contact groups (distribution list)
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Fill in your work schedules in Outlook
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Publish the calendar
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Quickly sort emails
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Creating an e-mail template
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Manage displays
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Display 3 time zones
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Ribbon preview
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Using categories
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Prevent forwarding of a meeting
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Sorting & searching your mails
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Junk email
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Cleaning your inbox
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Set or remove reminders
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Prevent recipients from forwarding emails
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Introducing Office 365 Groups
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Assigning a task
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Clutter
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Printing messages
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Identify meeting members
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Using the Scheduling Assistant
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Conduct surveys
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How do I recognize a fraudulent email?
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Open a shared calendar
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Custom your personal reminders and notifications
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Show other people's calendar
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Make your Outlook signature accessible
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Having a conversation within a group
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Edit and customize views
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Remove a member from a group
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Create and add a signature to messages
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Create an appointment
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How to protect an email by encryption?
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Manage attachments
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Create a meeting in the group calendar
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Manage new message notifications
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Go further with Outlook Mobile
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Presentation and discovery of the calendar
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Expand your LinkedIn network via Outlook
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General security practices in Outlook
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Outlook Mobile for Daily Use
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Draft an Email with Copilot
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Summarize Email Threads with Copilot
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Improve Email Writing with Copilot Coaching
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Search from emails with Copilot
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Task Module Overview
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Recover deleted items
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Organize Your Messages with Rules
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The Bcc Field in Detail
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Grant delegate access in Microsoft 365 administration
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Create your reservation page for appointment booking (Bookings)
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Create a reminder for yourself
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Request a Read Receipt or Delivery Confirmation
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Edit or delete an appointment, meeting or event
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Send an Email and Create a Draft in Outlook
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Insert Elements in Emails (Tables, Charts, Images)
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Recall or replace an e-mail message
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Send a survey or questionnaire by email
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Add and manage multiple accounts on Outlook
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Create and add a signature to messages
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Manage new message notifications
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Block a sender
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Set Your Work Hours in Outlook
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Create an appointment or meeting
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Create different types of events
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Create a Meeting Poll
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Process an incoming message
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Use the Meeting Dashboard
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Send Emails on Behalf of Someone Else
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Edit and customize views
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Sort and filter emails
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Presentation and introduction to the calendar
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Respond to a meeting
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Share a task list
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Create a task or reminder
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Manage Teams online meeting options
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Add a third-party application
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Create an Email Template
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Collaborate directly during an event with Microsoft Loop and Outlook
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Add Accessible Tables and Lists
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Attach files efficiently in Outlook
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Change the default font of your emails
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Save and Print a Message
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Send Automatic Out-of-Office Replies
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Organize into Folders
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Respond to a Meeting Poll
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Create a collaborative email with Microsoft Loop and Outlook
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Manage Views
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Create a task from a message
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Prevent transfer for a meeting
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Use the Scheduling Assistant
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Open a Shared Calendar
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Introduce the new version of Outlook
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Calendar Delegation Setup
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Share a document securely with Outlook
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Make Your Outlook Signature Accessible
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Delay Email Delivery
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Share Your Calendar
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Identify a fraudulent email
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Improve Email Accessibility
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Use a Shared Mailbox
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Mailbox Delegation Setup
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Prepare for Time Out of Office (Viva Insights)
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Prevent the forwarding of an email
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Search options
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Translate Emails in Outlook
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Automate Routine Actions
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Improve the Accessibility of Images in Emails
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Create and Manage Appointments in Delegated Calendars
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View Other Calendars
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Streamline Note-Taking with OneNote and Outlook
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Respond to invitations as a delegate
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Use Categories
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Use Conversation View
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Clean Up Your Inbox
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Display Three Time Zones
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Protect an email by encrypting
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Use the Immersive Reader Feature
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Easily Sort Your Mails
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Provide an overview of best security practices in Outlook
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Introduction to Microsoft Outlook
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Respect Your Colleagues' Off Hours (Viva Insights)
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Dictate Your Email to Outlook
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Reply to an Email with Copilot
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Plan with Copilot
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The role of an administrator
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General Introduction
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Introduction to Power BI Building Blocks
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Introduction to Power BI Desktop
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A closer look at the ribbon
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Tell me what you want to do
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New Interface
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A first look at Excel 2016
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Top tips for working in Excel Online
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How things are organized
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Introduction to Excel
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Introducing Whiteboard
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Get going fast
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Intro to Microsoft To Do Interface
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Viva Connections in Microsoft Teams
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Save time while searching for documents or informations
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An Overview of SHIFTS
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What is Microsoft To Do?
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Introducing Lists
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Introducing Microsoft365
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Getting Started with Outlook Mobile App
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Introducing MyAnalytics
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Access your Office Online App
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Save a PowerPoint presentation
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Clutter
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Start using PowerPoint
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Office Online Apps
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Do things quickly with Tell Me
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Office 365 overview
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Interface Introduction of SHIFTS
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A closer look at the ribbon
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How things are organized
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Discover Excel Online
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Discovery of the interface
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Presentation of the interface of your profile
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Get going fast
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Quick assist
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Discover PowerPoint Online
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What is an Open Shift?
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Discover Word Online
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Introduce OneNote
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Tracking Prevention
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Organize your items with tags
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Interface Discovery
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Introduction to the course on Forms
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What is OneDrive ?
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Do things quickly with Tell Me
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Introduction to Microsoft Stream (on SharePoint)
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Homepage Navigation
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Functioning of the inbox
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Using Microsoft Viva Insights In Teams
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Navigating within a group
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Interface overview
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Introduction to the Microsoft Forms home page
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Exploring the viva insights interface
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Introducing Sharepoint
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Using relaxation modules
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Find content and people
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How to Access Copilot
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Finding and Installing Teams for Mobile
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Introduction to Teams
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Presentation of the desktop application
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Interface Overview
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What can Copilot do for you ?
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Search from emails with Copilot
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Task Module Overview
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The Bcc Field in Detail
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Add and manage multiple accounts on Outlook
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Presentation and introduction to the calendar
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Manage Views
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Introduce the new version of Outlook
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Consult the adoption of Copilot through Viva Insights
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Using Copilot in OneNote with Right-Click
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Instant alerts tailored to your activities
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Seamless collaboration inside Microsoft Teams
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Easy sharing with your team or organization
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Relevant views to highlight your information
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Clear insights through filters and sorting
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A well-structured form for easy entry
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The right column type for each data set
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Custom columns to match your needs
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Smooth updates and management for any list
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Simple ways to add data to your list
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Excel data turned into a dynamic list
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A fully custom list built from scratch
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A quick setup with ready-made templates
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Mobile access to your lists made simple
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The essentials of the Lists interface
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The key reasons to use Microsoft Lists
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Personality and tone for a believable rendering
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Format and example for optimal results
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The Importance of Context in Your Applications
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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Project mode
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
- 01:59
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Manage topics
- 01:51
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Manage knowledge sources
- 01:11
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Create an agent with Copilot Studio
- 01:52
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Access Copilot Studio
- 01:09
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Get started with Copilot Studio
- 01:25
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Introduction to PowerBI
- 00:60
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Introduction to Microsoft Outlook
- 01:09
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Introduction to Microsoft Insights
- 02:04
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
- 01:53
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Introducing to Word
- 01:00
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Introducing to SharePoint Premium
- 00:47
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Create a call group
- 01:15
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Use call delegation
- 01:07
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Assign a delegate for your calls
- 01:08
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Ring multiple devices simultaneously
- 01:36
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Use the "Do Not Disturb" function for calls
- 01:28
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Manage advanced call notifications
- 01:29
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Configure audio settings for better sound quality
- 02:08
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Block unwanted calls
- 01:24
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
- 01:02
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
- 02:03
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Customize your voicemail greeting
- 02:17
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Transfer calls with or without an announcement
- 01:38
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Draft a Service Memo
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Extract Invoice Data and Generate a Pivot Table
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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SharePoint Page Co-Editing: Collaborate in Real Time
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Analyze a video
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Use the Copilot pane
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Process text
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Create an insights grid
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Generate and manipulate an image in PowerPoint
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Edit in Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Objectifs :
This document aims to provide a comprehensive overview of the main features and functionalities of Microsoft Outlook, guiding users through its interface and tools for effective email management, scheduling, and communication.
Chapitres :
-
Introduction to Outlook
Microsoft Outlook is a powerful tool designed for managing emails, calendars, contacts, and tasks. This guide will explore its main features, helping users navigate the interface efficiently. -
Navigation Pane
The navigation pane on the left side of the Outlook interface allows users to quickly access different modules. It includes several important sections: - **Mail Section**: Manage all incoming and outgoing emails. - **Calendar Section**: Schedule meetings and appointments. - **Contacts Section**: Store and access contact information. - **Groups Section**: Centralize communication among team members working on common projects. - **To-Do List Section**: Add tasks, follow-ups, and reminders. - **OneDrive Section**: Access, share, and manage cloud-stored files directly from Outlook. - **Apps Section**: Provides access to a dashboard of all available Microsoft applications like Word, Excel, and PowerPoint. -
Interface Structure
The Outlook interface is structured into three main sections: 1. **Ribbon**: Located at the top, it contains commands and tools that change depending on the selected module. 2. **Folder Pane**: Displays email folders, calendars, or contact lists. 3. **Central Part**: Shows and lists messages or items based on the chosen module. -
Interacting with Items
Users can interact with items in the central section in various ways: - **Right-Click**: Opens a contextual menu with options specific to the selected item. - **Left-Click**: Selects an item and displays its preview. - **Double-Click**: Opens an item in full screen for viewing or editing. -
Email Management Features
Outlook offers several features for managing emails effectively: - **Filter Button**: Access a menu that displays messages matching selected criteria. - **Select Button**: Enables quick selection of multiple emails for batch actions. - **Focused Inbox**: Prioritizes important messages in the focused section while categorizing less important emails in the other section. The system learns user preferences over time to improve sorting. -
Customizing the Focused Inbox
To activate or deactivate the focused inbox: 1. Select the **View Tab**. 2. Click on **View Settings** under Mail. 3. Choose the desired configuration in the focused inbox section. When deactivated, all messages appear in a single stream without priority categorization. -
Reading Pane and Settings
The reading pane, located on the right side of the screen by default, allows users to read and manage emails without opening each message in a new window. In the settings section, represented by the gear icon at the top right, users can adjust essential settings: - **Account Section**: Add or manage existing accounts. - **General Section**: Adjust language preferences, time zone, and other global settings. - **Mail Section**: Manage focused inbox display, message formats, and attachments. - **Calendar Section**: Modify display settings and time zones. - **People Section**: Choose to display contacts by first or last name. -
Conclusion
This overview provides a comprehensive understanding of the Outlook interface and its functionalities. By familiarizing yourself with these features, you can enhance your productivity and streamline your email management, scheduling, and communication tasks.
FAQ :
What is Outlook used for?
Outlook is primarily used for managing emails, calendars, contacts, and tasks, making it a comprehensive personal information manager.
How do I access my contacts in Outlook?
You can access your contacts in the Contact Section of Outlook, where you can store and manage contact information.
What is the Focused Inbox feature?
The Focused Inbox feature prioritizes important messages in a separate section, helping users manage their emails more effectively.
How can I schedule a meeting in Outlook?
You can schedule a meeting using the Calendar Section in Outlook, where you can set the date, time, and invite participants.
What is OneDrive and how does it work with Outlook?
OneDrive is Microsoft's cloud storage service that allows users to access, share, and manage files directly from Outlook, enhancing collaboration and file management.
How do I change my email settings in Outlook?
You can change your email settings in the Settings Section, where you can adjust preferences for your focused inbox, message display, and more.
Can I customize the Outlook interface?
Yes, you can customize the Outlook interface by adjusting settings in the Settings Section, including language preferences and display settings.
Quelques cas d'usages :
Managing Team Communication
Using the Group Section in Outlook, team members can centralize communication on projects, ensuring everyone is informed and can collaborate effectively.
Scheduling Appointments
Professionals can utilize the Calendar Section to schedule meetings and appointments, helping to organize their time and manage commitments efficiently.
Task Management
The To-Do List Section allows users to add tasks and reminders, helping professionals keep track of their responsibilities and deadlines.
Email Organization
By using the Focused Inbox feature, users can prioritize important emails, improving their productivity and ensuring they don't miss critical communications.
File Sharing and Collaboration
With OneDrive integration, users can share files directly from Outlook, facilitating collaboration on documents and projects without leaving the email interface.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used for managing emails, calendars, contacts, and tasks.
Navigation Pane
The section on the left side of the Outlook interface that allows users to navigate through different modules such as Mail, Calendar, Contacts, and more.
Mail Section
The part of Outlook where users manage all incoming and outgoing emails.
Calendar Section
The area in Outlook used for scheduling meetings and appointments.
Contact Section
The section where users can store and access contact information.
Group Section
A feature in Outlook that helps centralize communication among team members working on common projects or topics.
To-Do List Section
A feature that allows users to add tasks, follow-ups, and reminders.
OneDrive
Microsoft's cloud storage service that allows users to access, share, and manage files directly from Outlook.
App Section
The area in Outlook that provides access to a dashboard of all available Microsoft applications like Word, Excel, and PowerPoint.
Ribbon
The top section of the Outlook interface that contains commands and tools depending on the selected module.
Folder Pane
The part of the interface that displays email folders, calendars, or contact lists.
Contextual Menu
A menu that appears when right-clicking on an item, offering various options specific to the selected item.
Focused Inbox
A feature in Outlook that prioritizes important messages in a separate section, while less important emails are categorized in another section.
Reading Pane
A pane located on the right side of the screen that allows users to read and manage emails without opening each message in a new window.
Settings Section
The area represented by a gear icon where users can adjust essential settings for their Outlook account.
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