Platform Banner

Outlook - Improve Email Accessibility Tutorial

Discover how to make your emails accessible to everyone, including individuals using screen readers. Learn how to adjust the message format when composing emails in Outlook for better accessibility. Ensure html format is selected, use simple fonts with good contrast, and avoid relying solely on color. Make your messages inclusive and engaging for all recipients!

02:02
542 views
Parteger

Teams - Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 4464 times
SharePoint (Classic Sites) - Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 5389 times
SharePoint (Classic Sites) - Sharing a folder or document with someone outside the company
- 3:44
- Viewed 4073 times
SharePoint (Classic Sites) - Checking the granted shares
- 2:27
- Viewed 3691 times
SharePoint (Classic Sites) - Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 3730 times
SharePoint (Classic Sites) - Creating a permission group
- 3:53
- Viewed 4772 times
SharePoint (Classic Sites) - Creating a personalized permission level
- 2:46
- Viewed 4467 times
SharePoint (Classic Sites) - Targeting content using a specific audience
- 3:35
- Viewed 4605 times

Available in Microsoft365

00:00:06

we'll demonstrate how to make your emails accessible to everyone,

00:00:09

including individuals using screen readers.

00:00:12

Many people use screen readers to read emails.

00:00:15

So it's important to ensure your messages are accessible.

00:00:18

Using the html format allows for links,

00:00:21

formatted text and alternative text for

00:00:23

images improving readability and accessibility.

00:00:27

You can easily adjust the message format when composing emails in outlook

00:00:31

to change the current email format.

00:00:33

Click the three dots on the right side of the ribbon from the drop down,

00:00:36

you can switch to plain text mode, plain text is useful when simplicity,

00:00:41

security and compatibility are key.

00:00:43

However, if accessibility is your goal,

00:00:46

especially for those using screen readers,

00:00:49

make sure html format is selected instead

00:00:52

click on the settings icon in the top right corner of the outlook window

00:00:56

in the left hand menu, choose email, then go to compose and reply

00:01:02

in the message format section.

00:01:03

You'll find various options to customize your email formatting preferences,

00:01:08

make sure html is selected in the compose messages in drop down menu

00:01:13

to enhance accessibility. Further use simple San

00:01:16

sera fonts larger than 12 points and choose colors with good contrast

00:01:20

for emphasis. Combine elements like bold size and color.

00:01:25

Avoid relying solely on color as this may

00:01:27

not be helpful for those with color blindness.

00:01:30

While still in the compose and reply section,

00:01:33

you'll find the option to adjust text formatting for all outgoing emails.

00:01:37

Use the font drop down to select a default font, adjust the size,

00:01:41

then apply styles like bold

00:01:43

or italic using the toolbar

00:01:45

to change font color, click the A icon and pick the desired shade

00:01:49

after making any adjustments, click, save to apply your changes.

00:01:53

And here we are,

00:01:54

you now know how to configure your emails to be accessible and

00:01:57

inclusive for all your recipients ensuring

00:02:00

everyone can engage with your messages.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

E-learning Intermédiaire

Vu 1897 fois

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email and calendar management. This comprehensive course will enable you to automate your processes, customize your workspace, and maximize your productivity.

ALL COURSES