OneNote - Insert Links and Documents Tutorial

In this video, you will learn about inserting links and documents using Microsoft 365. The video covers how to save your files in the cloud with OneDrive, allowing you to access them from anywhere.
You can store various file types, including images, spreadsheets, and presentations.
Additionally, the video demonstrates how to share and collaborate in real-time with your coworkers, whether you're in the office or on the go.
By using Microsoft 365, you can stay organized, connected, and productive across different devices and browsers.
This tutorial will help you enhance your skills in using Microsoft 365 and improve your SEO visibility.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to add links and attachments to notes in OneNote mobile, ensuring that users can efficiently store and manage information while on the move or at the office.

Chapitres :

Introduction to OneNote Mobile
OneNote mobile is a powerful tool that allows users to organize their notes and information seamlessly. This guide will walk you through the process of adding links and attachments to your notes, making it easier to access important documents and resources while on the go.
Adding Links to Notes
To insert a link into your OneNote notes, follow these steps: 1. **Open the Toolbar**: While in your note, scroll through the toolbar at the top of the screen. 2. **Select the Insert Link Icon**: Tap on the icon that resembles a link to initiate the process. 3. **Copy the Link**: Open the application from which you want to copy the link, and copy the desired URL. This URL will be saved in your phone's clipboard. 4. **Paste the Link**: Return to OneNote and paste the link into the designated field. 5. **Name Your Link**: Enter a name for the link to make it easily identifiable. 6. **Complete the Process**: Tap 'Done' to finalize the insertion of the link.
Inserting Attachments
To add an attachment to your OneNote notes, the process is similar to adding a link: 1. **Use the Paper Clip Icon**: Tap on the paper clip icon in the toolbar to begin. 2. **Access Document Management**: OneNote will open the last view of your iPhone's document management tool. 3. **Navigate to Your Document**: If your document is not in the last viewed location, tap 'Back' to explore other options. 4. **Select a Location**: You can access documents from various locations: - **OneDrive**: Access your OneDrive documents. - **SharePoint Sites**: Find documents stored in your SharePoint sites. - **Shared Files**: View files shared by your colleagues. 5. **Choose Your Document**: Select the document you wish to insert into your note. 6. **Open the Document**: To view the document, tap on it twice. If the application is installed on your smartphone, it will open automatically.
Conclusion
By following these steps, you can efficiently add links and attachments to your OneNote mobile notes. This functionality enhances your ability to organize and access important information, making your workflow more productive whether you are at the office or on the move.

FAQ :

How do I add links in OneNote mobile?

To add links in OneNote mobile, tap the insert link icon in the toolbar, copy the desired URL from the application of your choice, and paste it into the provided field in OneNote. Enter a name for the link and tap done.

Can I attach files in OneNote mobile?

Yes, you can attach files in OneNote mobile by tapping the paper clip icon and following the same process as adding a link. This will allow you to browse and select documents from your device or cloud storage.

What is the clipboard used for in OneNote?

The clipboard is used to temporarily store copied links or files, allowing you to paste them into OneNote or other applications as needed.

Where can I find my documents in OneNote?

You can find your documents in OneNote by accessing OneDrive, SharePoint sites, or the files shared by your colleagues. Simply navigate to the appropriate location and select the documents you wish to insert.

What happens when I tap on a document in OneNote?

When you tap on a document in OneNote, it will open in the corresponding application installed on your smartphone, allowing you to view or edit the document.

Quelques cas d'usages :

Project Management

Use OneNote to store project-related links and documents in one place, making it easier for team members to access important information and collaborate effectively.

Meeting Notes

During meetings, you can quickly add links to relevant documents or resources in OneNote, ensuring that all participants have access to the necessary information.

Research Organization

When conducting research, you can compile links to articles and attach relevant files in OneNote, creating a centralized repository of information for easy reference.

Client Proposals

Create client proposals by inserting links to supporting documents and attaching files directly in OneNote, streamlining the proposal process and improving organization.

Team Collaboration

Facilitate team collaboration by sharing OneNote notebooks that contain links and attachments, allowing team members to contribute and access shared resources easily.

Glossaire :

OneNote

A digital note-taking application that allows users to create, organize, and share notes across devices.

URL

Uniform Resource Locator, a reference or address used to access resources on the internet.

Clipboard

A temporary storage area for data that the user wants to copy from one place to another.

Attachment

A file that is sent along with an email or added to a note, allowing users to access additional information.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device.

SharePoint

A web-based collaboration platform that integrates with Microsoft Office, used for storing, organizing, sharing, and accessing information.

Document Management Tool

Software that helps organizations manage documents and files, including storage, retrieval, and sharing.

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To insert a link scroll, the toolbar and tap the insert link icon.

00:00:24

Then open the application of your choice and copy the link.

00:00:32

The URL created is saved in the clipboard of your Phone.

00:00:38

In one note paste a link in this field.

00:00:42

Enter a name and tap done.

00:00:47

To insert an attachment proceed in the same way using the paper clip icon. One note opens the last view of browse your iPhones document management tool.

00:00:59

If your document is elsewhere tap back.

00:01:04

Several locations are available open OneDrive.

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In libraries, you will find your share point sites documents.

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In files your one drive documents and in shared files shared by your colleagues.

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Select documents you wish to insert.

00:01:24

To view this document tap on it twice. It will open in the application if it is installed on your smart Phone.

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