OneNote - Insert Pictures in Your Notes with Your Smartphone Tutorial

In this video, you will learn how to insert pictures in your notes using your smartphone.
The video demonstrates the process of taking pictures, annotating them, and sharing them with your colleagues.
By opening a page and tapping on the body, you can insert your picture.
If you have Microsoft 365 installed, your document and whiteboard pictures will be converted to PDF format.
You can crop, rotate, and save your shot.
Additionally, you can add notes, annotate your picture, and highlight information using the highlighter.
This tutorial will help you efficiently incorporate pictures into your notes using your smartphone, enhancing your productivity and collaboration with colleagues.

1:03
4523 views

Available in Microsoft365

Objectifs :

This video aims to demonstrate how to effectively capture, annotate, and share images while in the field, enhancing collaboration with colleagues in the office.

Chapitres :

Introduction to Field Documentation
In today's fast-paced work environment, capturing and sharing information quickly is essential. This video focuses on the importance of taking pictures in the field, annotating them, and sharing them with colleagues almost instantly.
Inserting Pictures into Your Document
To begin, open a page in your document where you want to insert a picture. Tap on the body of the document to select the insertion point. If you have installed Office Lens, your images will be converted to PDF format automatically, ensuring a professional presentation.
Using the Camera Feature
Next, tap the camera icon to access the camera feature. You will have the option to capture different types of images, including: - A photo - A document - A whiteboard Choose the type of image you wish to capture and proceed.
Editing Your Image
Once you have taken your picture, you can edit it by cropping, rotating, and saving your shot. This step is crucial for ensuring that the image is clear and focused on the relevant information.
Annotating Your Pictures
After inserting the picture into your document, you can enhance it further by adding notes and annotations. This allows you to highlight important information and provide context for your colleagues. Once you are satisfied with your annotations, tap 'done' to finalize your edits.
Adding Comments and Highlights
To further emphasize key points, you can add comments or use a highlighter tool to draw attention to specific areas of the image. This feature is particularly useful for collaborative projects where clarity is essential.
Conclusion
In summary, the ability to take, annotate, and share pictures in real-time significantly enhances communication and collaboration in the workplace. By following these steps, you can ensure that your field documentation is effective and informative.

FAQ :

What is the purpose of using Office Lens?

Office Lens is used to capture images of documents, whiteboards, and other text, converting them into editable formats like PDF. It enhances the quality of the images and makes sharing easier.

How can I annotate a picture after taking it?

After taking a picture, you can add notes or comments directly on the image. You can also use a highlighter tool to emphasize important information.

What file format will my images be converted to?

Images captured using Office Lens will be converted to PDF format, which is widely used for sharing and printing documents.

Can I share my annotated pictures instantly?

Yes, once you have annotated your pictures, you can share them almost instantly with your colleagues in the office.

What types of images can I capture with Office Lens?

You can capture photos, documents, or whiteboards using Office Lens, allowing for versatile documentation.

Quelques cas d'usages :

Field Documentation

In a fieldwork scenario, professionals can use Office Lens to capture images of documents or whiteboards, annotate them with notes, and share them with team members in real-time, improving communication and collaboration.

Meeting Notes

During meetings, participants can take pictures of whiteboard notes, annotate them, and convert them to PDF for distribution, ensuring that all team members have access to the same information.

Project Updates

Project managers can document progress by taking pictures of work sites, annotating them with comments, and sharing updates with stakeholders, enhancing transparency and accountability.

Training Sessions

In training sessions, instructors can capture and annotate images of training materials or participant feedback, converting them to PDF for later review and distribution to attendees.

Glossaire :

Annotate

To add notes, comments, or explanations to a document or image to provide additional context or information.

PDF format

A file format used to present documents in a manner independent of application software, hardware, and operating systems. PDF stands for Portable Document Format.

Crop

To remove unwanted outer areas from an image, allowing the focus to be on a specific part of the picture.

Rotate

To turn an image around a center point, changing its orientation.

Highlighter

A tool used to emphasize or mark important information in a document or image, often by changing the color of the text or background.

Office Lens

A mobile application developed by Microsoft that allows users to capture and enhance images of documents, whiteboards, and other text, converting them into editable formats.

00:00:18

Open a page and tap in his body where you want to insert your picture.

00:00:24

If you have installed office lands your document and white board pictures will be converted to PDF format.

00:00:32

Tap the Camera icon.

00:00:35

Select take picture.

00:00:37

And choose what you want to capture a photo a document or a white board.

00:00:45

Crop rotate and save your shot.

00:00:49

Was the picture is in your page. You can add notes annotate your picture and tap done?

00:00:57

Add a comment or highlight information with the highlighter.

Mandarine AI: WHAT YOU SHOULD KNOW