Teams - Manage a meeting Tutorial
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OneDrive - What is OneDrive ?
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Copilot (licence) - Use Copilot with Right-Click
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Outlook - Create and modify a group
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OneDrive - Edit, Delete a Share
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Power BI - Introduction to Power Bi
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Teams Premium - Activate the features of Teams Premium
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Teams Premium - Optimize Teams Premium settings in Administration
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Viva Engage - The role of an administrator
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Protect a document shared by password
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Create and manage team channel
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Viva Connections in Microsoft Teams
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Restrict a folder/document to certain members of your team
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Do I share with OneDrive, SharePoint, or TEAMS?
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How to search a file in all channels
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Restrict a document to reading only
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How to set quiet hours
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Define your status message
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Viva Connections for your colleague
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Use template to prepare your Agile SCRUM meeting
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Pin a channel to your favorites
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Join a meeting as a participant
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Create a team using a template
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Edit and enhance messages
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Reply to and react to a Teams conversation in an e-mail
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Plan a meeting based on a conversation
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Synchronize only one channel
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Schedule private or team meetings
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Customize notifications
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Interact in conversations
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Find content and people
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Start an instant meeting
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Responding or Reacting to a Message
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Presentation of different tools in a meeting
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Automatically record a meeting
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Add channels and tabs
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Create a team and add members
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Creating or Joining a Team
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View events
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Edit photo in Teams
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Create, manage and set up a breakout room
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Creating and Joining a Meeting
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Manage accessibility settings
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Create private and shared channels
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Enabling Subtitles During a Meeting
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Generate automatic translations and transcriptions in a meeting
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Finding and Installing Teams for Mobile
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Use Microsoft Whiteboard in meetings
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Set up and customize your teams
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Send an Email to a Team
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How to add Klaxoon to a current Teams meeting?
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Respect your right to disconnect with Insights
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Overview of conversations
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Introduction to Teams
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Private and small group chats
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How to integrate Klaxoon directly into a Teams meeting?
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Set up breakout rooms before the meeting
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Manage your teams
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How to start a Teams meeting from Klaxoon?
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Schedule Message Delivery
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Change application settings
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Apply a Specific Policy to a User
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Chancing Your Status
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Share content in meetings
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Presentation of the desktop application
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Take notes in meetings
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Interface Overview
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Invite external guests
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Manage privacy settings
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Generate a presence report
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Use a background image during a video call
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Understand the differences between Connectors, Applications and Tabs
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Use and co-edit files
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Get feedback from your coworkers with Forms questionnaires
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File Management
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Interact in a conversation
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Starting a Conversation
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Following your activities and your team's activities
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Isolate a conversation window
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Retrieve items saved in a breakout room
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Finding Help?
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Disabling Conversation Notifications
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Collaborate within a conversation with Microsoft Loop
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Manage team files
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Create Approval Templates
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Posting in a Channel
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Managing Teams and Channels
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Creating a Channel
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Enabling Mobile Notifications
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Store files in conversations
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Make a New Approval Request
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Sharing Content in a Meeting
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Understand and Secure Information Sharing in Instant Messaging
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Searching for Items or People
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Register as a Participant in a Teams Webinar
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Copilot in Teams Conversations
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Copilot After Teams Meetings
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Analyze Team Dynamics
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Create and Send Signatures with Dedicated Services
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Start and Manage Your Event with Multiple People
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Copilot During Teams Meetings
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Use Viva Insights in Conversations
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Test Your Event with the Green Room
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Use Connectors to Receive Notifications
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When and Why to Use Town Hall
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Use Commands and Keyboard Shortcuts
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Integrate Klaxoon in a Teams Channel
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Use Templates for Document Creation
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Manage Document Approval
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Moderate the Chat During a Town Hall
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Set Up Monitoring in a Channel with an RSS Feed
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Participate in a Town Hall
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Enable Klaxoon as an App in Teams
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Manage Storage Spaces on Teams
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Differentiate Between Meeting Types
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Add and Explore Workflows
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Manage Privacy in Private Channels
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Restrict a Document to Certain Team Members
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Plan and Launch a Town Hall
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Centralize Important Events in a Single Channel Calendar
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Prepare Your Webinar with Microsoft Teams
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Manage Conversation Options
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End the Event and Gather Statistics
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Restrict a Document to Read-Only
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Communicate Behind the Scenes
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Secure Teams Upon Creation
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Start and Manage Your Event Alone
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Ensure Your Webinar Options Before Launching
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Customize the Display of the Function Panel
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Add Interactivity to Your Teams Webinar
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Secure a Shared Document with a Password
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Filter Your Document Display
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Manage priority people
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Introduction to the New Features of Microsoft Teams
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The New Calendar
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Edit or delete an appointment, meeting or event
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Create a call group
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Assign a delegate for your calls
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Access voicemail via mobile and PC
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Support third-party apps during calls
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Create an appointment or meeting
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Configure audio settings for better sound quality
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Manage voicemail messages
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Respond to a meeting
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Manage Teams online meeting options
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Prevent the forwarding of an email
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Transfer calls with or without an announcement
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Connect Copilot to a third party app
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Manage a call group in Teams
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Block unwanted calls
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Sections
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Disable all call forwarding
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Manage simultaneous calls
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Customizing Views
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Ring multiple devices simultaneously
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Set call forwarding to external numbers
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Live transcription and generate summaries via AI
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage advanced call notifications
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Manage calls on hold
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Use the "Do Not Disturb" function for calls
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Use the interface to make and receive calls
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Configure call forwarding to internal numbers
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Customize your voicemail greeting
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Use call delegation
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Update voicemail forwarding settings
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Recovering deleted items (Recycle bin and Second-stage recycle bin)
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Create and modify a group
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Join a group
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Accessing applications from a group
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Creating a group
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Granting access to the SharePoint site to someone outside the company
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How to launch a New Teams Meeting in Outlook
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Work together on the same document
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Do I share with OneDrive, SharePoint, or TEAMS?
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Restoring an earlier version of your document
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Introducing Office 365 Groups
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Sharing a folder or document with someone outside the company
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Having a conversation within a group
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Creating a personalized permission level
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Targeting content using a specific audience
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Checking the granted shares
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Remove a member from a group
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Understanding the different types and roles of team sites in SharePoint
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Restricting a document to read-only mode (Extract a document)
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Create a meeting in the group calendar
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Creating a permission group
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Import, create, edit and share documents
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Use template to prepare your Agile SCRUM meeting
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How to approve a request
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Back up and saving notes
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Use and create a template
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Access to your recent documents
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How to request an approval
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Create a new group form or quiz in Microsoft Forms
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Creating or editing office documents in Engage
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Use Adobe sign
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Engaging and animating a group
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Create a team using a template
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Edit and enhance messages
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Reply to and react to a Teams conversation in an e-mail
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Share the link to collaborate or duplicate
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Interact in conversations
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Create a team and add members
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Creating or Joining a Team
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Creating and Joining a Meeting
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Create a SharePoint news and send it via mail
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How to add Klaxoon to a current Teams meeting?
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Overview of conversations
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Private and small group chats
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How to integrate Klaxoon directly into a Teams meeting?
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How to start a Teams meeting from Klaxoon?
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Take notes in meetings
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Create a SharePoint site
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File Management
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Interact in a conversation
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Create a document library
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Create a folder or a file in a library
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Collaborate within a conversation with Microsoft Loop
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Create Approval Templates
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Posting in a Channel
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Managing Teams and Channels
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Creating a Channel
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Store files in conversations
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Make a New Approval Request
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Create and publish a SharePoint page
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Copilot in Teams Conversations
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Create a SharePoint Lists
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Copilot After Teams Meetings
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Create and Send Signatures with Dedicated Services
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Generate a usage report for my SharePoint site
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Customise my SharePoint site navigation
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Copilot During Teams Meetings
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Work together on the same document
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Customise my site Homepage
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Use version history
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Integrate Klaxoon in a Teams Channel
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Use Templates for Document Creation
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Manage Document Approval
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Set Up Monitoring in a Channel with an RSS Feed
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Enable Klaxoon as an App in Teams
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Open and work on a document
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Manage Storage Spaces on Teams
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Rename and find a document
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Synchronise a SharePoint document library
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Add and Explore Workflows
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Find All Shares from the Same Person
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Make a File Request
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The Bcc Field in Detail
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Create your reservation page for appointment booking (Bookings)
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Share and Collaborate OneDrive
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Add and manage multiple accounts on Outlook
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Send a survey or questionnaire by email
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Create a Meeting Poll
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Create an appointment or meeting
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Send Emails on Behalf of Someone Else
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Use the Meeting Dashboard
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Respond to a meeting
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Share a task list
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Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
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Manage Teams online meeting options
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Create a collaborative email with Microsoft Loop and Outlook
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Respond to a Meeting Poll
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Prevent transfer for a meeting
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Create a task from a message
- 02:00
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Use the Scheduling Assistant
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Open a Shared Calendar
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Calendar Delegation Setup
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Share a document securely with Outlook
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Use a Shared Mailbox
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Mailbox Delegation Setup
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Share Your Calendar
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Create and Manage Appointments in Delegated Calendars
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View Other Calendars
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Respond to invitations as a delegate
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SharePoint Page Co-Editing: Collaborate in Real Time
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Relevant views to highlight your information
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Mobile access to your lists made simple
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A well-structured form for easy entry
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A quick setup with ready-made templates
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The key reasons to use Microsoft Lists
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Smooth updates and management for any list
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Easy sharing with your team or organization
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The essentials of the Lists interface
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A fully custom list built from scratch
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Seamless collaboration inside Microsoft Teams
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Instant alerts tailored to your activities
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Simple ways to add data to your list
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Excel data turned into a dynamic list
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Custom columns to match your needs
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The right column type for each data set
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Clear insights through filters and sorting
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Send an email with Power Apps and Outlook
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First steps with the patch function
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Create dynamic filters with named formulas
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Define centralized visibility rules
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Dynamic color palette with named formulas
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Introduction to named formulas
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First steps with variables
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Create new entries
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Easily edit your data
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Add a form to your app
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Customize data display
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Prepare your dynamic galleries
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Reusable components
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Structure your layout
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Master containers
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Optimize large data processing
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Galleries : a first look
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Add and manage data sources
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Controls explained and applied
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The Power Apps interface
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Why choose Power Apps?
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Visualize and group using Copilot in Excel with Python
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Improve a quiz with Copilot
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Sort and project using Copilot in Excel with Python
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Adapt Your Communication
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Adopt good meeting habits with Viva Insights
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Prepare and Run Your Meetings Effectively
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Organize Your Work Environment
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The DESC Method
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Use the Whiteboard Tool
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Use Microsoft Forms to Survey Your Team
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Objectifs :
This video aims to provide a comprehensive guide on how to effectively manage a meeting using the platform's interface, including features for participant interaction, content sharing, and meeting controls.
Chapitres :
-
Introduction to Meeting Management
In this section, we will explore the essential tools and features available for managing a meeting effectively. Understanding these functionalities will enhance your ability to facilitate discussions and collaborate with participants. -
Understanding the Interface
The meeting interface is designed to provide easy access to various controls. You can show or hide your video feed and toggle your microphone on or off, similar to a regular call. This flexibility allows you to manage your presence during the meeting. -
Screen Sharing
To share your screen or content, use the sharing tray button. This feature will be discussed in more detail in a dedicated video, but it is crucial for presenting information visually to your colleagues. -
Participant Management
You can view the list of participants by clicking the designated button. Here, you have the ability to activate or deactivate participants' microphones and invite new attendees. To invite someone, simply enter their name or copy the meeting link and send it via email. -
Utilizing the Chat Function
Even while speaking, the chat function remains accessible for sending text messages or documents. This is particularly useful for sharing information without interrupting the flow of conversation. -
Raising Your Hand
If you wish to speak without interrupting, use the 'raise hand' feature. This will notify others that you want to contribute, displaying a hand icon next to your name, which is especially helpful in larger meetings. -
Additional Options
Access more options through the three-dot menu. Here, you can change audio and video devices, open meeting notes, view meeting details, and adjust the display based on the number of participants. -
Recording the Meeting
To record the meeting, use the designated button. The recording will be uploaded to Microsoft Stream for sharing with colleagues. Remember to inform participants before starting the recording. -
Ending the Meeting
When you are finished, simply press 'leave.' The meeting will continue for other participants unless you are the organizer, in which case you can end the meeting for everyone. -
Accessing the Platform
You can manage meetings from the desktop application, your browser, or the mobile app, providing flexibility in how you participate in and manage meetings.
FAQ :
How do I manage participants in a meeting?
You can manage participants by displaying the participants list, where you can activate or deactivate their microphones and invite new attendees by entering their names or sharing the meeting link.
What should I do if I want to speak during a meeting?
You can raise your hand using the designated button, which will notify others that you wish to speak without interrupting the current discussion.
How can I share my screen during a meeting?
You can open the sharing tray to share your screen or content with other participants. This feature allows you to present information visually.
Can I record a meeting?
Yes, you can record the meeting using the recording button. The recording will be uploaded to Microsoft Stream for sharing with colleagues.
What happens when I leave a meeting?
When you leave a meeting, it will continue as long as other participants are online. If you are the organizer, you have the option to end the meeting for all.
Is there a chat feature during meetings?
Yes, the chat feature remains available during meetings, allowing participants to send text messages or documents while discussing vocally.
Quelques cas d'usages :
Remote Team Collaboration
In a remote work environment, team members can use the meeting management features to collaborate effectively. For instance, a project manager can share their screen to present project updates while allowing team members to raise their hands to ask questions, ensuring smooth communication.
Training Sessions
During training sessions, the trainer can record the meeting for future reference. Participants can engage by using the chat feature to ask questions without interrupting the flow of the session, and the trainer can manage participant microphones to maintain order.
Client Meetings
In client meetings, professionals can share presentations and documents through the sharing tray. The ability to raise hands allows for organized discussions, and recording the meeting ensures that all details are captured for later review.
Webinars
Webinars can benefit from the meeting management tools by allowing the host to control participant interactions. The host can mute participants to minimize background noise and use the raise hand feature to facilitate audience questions.
Project Kickoff Meetings
During project kickoff meetings, the organizer can invite all stakeholders, share the project timeline, and record the meeting for those who cannot attend. The chat feature can be used to share important links and documents in real-time.
Glossaire :
Interface
The layout and design of the software that allows users to interact with the application, including buttons and menus.
Microphone
A device that captures sound, allowing users to speak during a meeting. Users can turn it on or off as needed.
Video
A visual feed that shows the user during a meeting. Users can choose to show or hide their video from other participants.
Sharing tray
A feature that allows users to share their screen or content with other participants in the meeting.
Participants list
A list that displays all the attendees in the meeting, allowing the organizer to manage their microphones and invite new participants.
Raise hand
A feature that allows participants to signal that they wish to speak without interrupting the ongoing discussion.
Recording
The process of capturing the audio and video of the meeting for later review. Recordings are uploaded to Microsoft Stream.
Microsoft Stream
A video-sharing service that allows users to upload and share recorded meetings with colleagues.
Meeting organizer
The person who creates and manages the meeting, with the authority to end the meeting for all participants.
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