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Teams - Manage advanced notifications in Teams Tutorial

manage advanced notifications in teams. Learn how to tailor Microsoft Teams alerts by directing each notification type to banners, the activity feed, or disabling it. Adjust global settings like banner position, display delay, and email summaries, then fine-tune item-by-item through chats, channels, and mentions. Explore meeting notifications, mute options, priority access, and per-channel preferences. Create a personalized alert system so essential messages come through while non-urgent ones stay quiet.

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Available in Microsoft365

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receiving too little of them makes you miss the essential.

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In this video,

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you'll learn how to fine tune Microsoft Teams notifications

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to decide precisely where,

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when,

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and how the app alerts you.

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The principle is simple.

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Each type of notification can be directed to three destinations

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the banner,

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which immediately appears on the screen,

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the activity feed represented by the bell,

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which informs you without interrupting you or

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deactivating when the alert is not useful.

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Keeping this logic in mind is the key to a successful setup.

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Let's get started.

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Click the three dots at the top of Teams.

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Click settings,

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and open the notifications and activity topic.

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You can also access it from the activity tab by clicking on the 3 dots,

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then notification settings.

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You arrive at exactly the same place.

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The first section general includes global settings,

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the sound of notifications,

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whether or not a preview of the content of messages is displayed.

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The position of banners on the screen and their display delay.

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This is also where you choose the

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frequency of emails summarizing missed activities.

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The chat and channel section is the most important.

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For each item open the drop down menu and choose the banner

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activity feed or disable.

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Pay particular attention to mentions.

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You can treat your personal mentions differently,

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those addressed to an entire channel or an entire team,

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and those concerning all participants.

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Then adjust thread replies,

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likes,

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and reactions.

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Finally,

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the post in all shown channels option prevents you from being

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alerted to each new message from the channels you follow.

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In the meeting section,

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turn on meeting start notifications and the join bar.

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You can also choose to mute or mute meeting

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conversations by distinguishing between meetings that you've accepted

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and those that are simply marked as tentative.

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The present section provides an often ignored setting.

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By clicking manage notifications

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you can be notified as soon as a colleague becomes available or offline.

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Handy for calling someone back at the right time.

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The calendar section controls meeting invitations,

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updates and cancellations,

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as well as transfers for meetings you host.

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Finally,

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the app section allows you to individually turn notifications on or off

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for connected apps like Power BI,

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Viva Insights,

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or approvals.

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Beyond these global settings,

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Teams allows for even finer control

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for a specific channel,

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right click on its name,

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choose channel notification,

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and then choose show in activity and banner,

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show in activity,

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or off.

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This allows you to decide on the behavior channel by channel.

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Similarly,

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for a conversation that gets out of hand,

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click the three dots next to its name

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and then click mute.

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You stay in the discussion undisturbed

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when you need calm,

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change your status to do not disturb

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to avoid cutting off essential people,

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open the privacy section and set up priority access.

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Only authorized contacts will then be able to reach you.

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You now have a completely tailor-made alert system.

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The essential reaches you

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the superfluous fades away.

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Take a few minutes to adjust these settings to your work pace.

Mandarine AI: WHAT YOU SHOULD KNOW

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