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Teams - Manage files in a Teams team Tutorial

Open the share tab in a Teams channel to access the channel's files space, where documents related to the channel are stored. Create or upload content by choosing folder, file, or folder upload, or create new Microsoft 365 files like Word, Excel, PowerPoint, OneNote, Forms, or other documents. You can drag files in, or use links and templates. Files are accessible to channel members, support co-authoring, and stay in sync with SharePoint. Actions include opening, downloading, moving, renaming, viewing history, and more.

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Available in Microsoft365

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each channel has its own file space.

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This makes it possible to find documents related to the channel

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without having to search through the entire team.

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In the channel you open the share tab.

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This is where you can find the files already published in the

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channel as well as the documents deposited directly in this space.

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Members who have access to the channel can view these files and

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depending on their permissions

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edit them with others.

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The create or upload button provides options for

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adding new content to the shared tab.

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Select folder to create a new folder for organizing documents.

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Choose files upload or folder upload to upload

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existing files or folders from your computer.

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You can also create a new Microsoft 365 file

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such as a Word document,

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Excel workbook,

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PowerPoint presentation,

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one note notebook,

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form survey,

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visual drawing,

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markdown document,

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text document,

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or clip champ video.

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Additional options include creating a link to external content

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or adding a template for frequently used files.

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You can also drag a document directly into the files area

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when you want to import it quickly.

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Once a file is added to the channel,

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it becomes available to people who have access to that channel.

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The work can then be done in co-publishing.

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Multiple collaborators can open the same file and edit it at the same time.

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Teams also offers sharing actions.

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The share button allows you to send a file to others,

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and copy link allows you to retrieve a link

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to the document to use in a conversation or message

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because channel files are linked to SharePoint.

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Changes made in Teams and SharePoint remain in sync.

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The action menu can also be used to open the location in SharePoint,

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synchronize the library,

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or add a shortcut to OneDrive.

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Adding a shortcut to OneDrive

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makes it easier to find the channel's library and its files.

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Sync is used to access files from the computer

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when OneDrive is set up.

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When you select a file,

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new actions appear.

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The file can be opened directly in Teams,

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in the browser,

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or in the corresponding desktop app.

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For some files it is also possible to convert them to a tab

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in order to keep them accessible at the top of the channel.

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The other actions menu gives you access to the common options

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download,

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move,

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copy,

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rename,

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view properties,

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view version history,

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or delete the file.

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In short,

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the share tab centralizes the documents in the channel.

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You can create,

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upload,

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share,

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sync,

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and open files

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while allowing channel members to collaborate on the same documents.

Mandarine AI: WHAT YOU SHOULD KNOW

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