Teams - Manage Storage Spaces on Teams Tutorial

Manage your Teams storage efficiently. Learn how to organize and optimize your files, share documents and manage permissions for smooth collaboration. Ideal for Teams users who want to control their storage space.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the file management features available in the Organization Eight Channel and OneDrive, highlighting how to effectively share, access, and manage files within these platforms.

Chapitres :

Introduction to File Management in Organization Eight Channel
The Organization Eight Channel offers a dedicated file library that facilitates easy sharing and access to files specific to the channel. This feature enhances collaboration among channel members by allowing them to find and utilize information efficiently.
Accessing the File Library
To access the file library, click on the 'Files' tab. This will display all files created and shared by channel members. Users can create new folders and upload files directly from their computers, ensuring that these files are stored specifically within this channel.
File Management Options
When you select or right-click on a file, seven options become available: - Open in the browser - Move to another channel - Copy to another channel - Download - Delete - Rename - Convert to a tab These options provide flexibility in managing files according to your needs.
Navigating OneDrive
In addition to the channel's file library, users can access OneDrive through the navigation pane on the left side of the application. Unlike the channel's files tab, OneDrive contains all documents uploaded and viewed, organized into several views: - Home: Displays the history of Microsoft 365 documents viewed or modified. - My Files: Lists items stored in OneDrive. - Shared: Contains documents shared in team conversations. - Favorites: Shows preferred documents from OneDrive or other applications. - Recycle Bin: Holds deleted OneDrive files. - Browsing Files by Sender: Lists documents shared with you. - Browsing Files by Meetings: Displays documents shared during meetings.
Conclusion
Understanding the file management features in the Organization Eight Channel and OneDrive is crucial for effective collaboration. By utilizing these tools, team members can streamline their workflow, ensuring that important documents are easily accessible and well-organized.

FAQ :

What is a Channel in Microsoft Teams?

A Channel in Microsoft Teams is a dedicated space for team members to communicate and collaborate on specific topics or projects, where they can share files and have discussions.

How do I upload files to a Channel?

To upload files to a Channel, click on the Files Tab, then select the option to create new folders or upload files from your computer. The files will be accessible to all authorized channel members.

What options do I have when I right-click on a file?

When you right-click on a file, you have several options including opening it in the browser, moving or copying it to another channel, downloading, deleting, renaming, or converting it to a tab.

What is OneDrive and how does it relate to Microsoft Teams?

OneDrive is a cloud storage service that allows users to store and access files online. In Microsoft Teams, you can access files stored in OneDrive as well as files shared within Teams.

How can I find deleted files in OneDrive?

Deleted files in OneDrive can be found in the Recycle Bin, where you can restore them if needed.

Quelques cas d'usages :

Project Collaboration

Teams can use the Channel's File Library to share project documents, ensuring all members have access to the latest versions and can collaborate effectively.

Document Management

By organizing files into folders within a Channel, teams can streamline document management, making it easier to locate and access important files.

File Sharing Across Teams

Using the right-click options on files, team members can easily share documents with other channels, enhancing collaboration across different teams.

Accessing Historical Documents

Members can view their document history in OneDrive to track changes and access previously modified files, which is useful for maintaining project continuity.

Restoring Deleted Files

If a file is accidentally deleted, team members can restore it from the Recycle Bin in OneDrive, ensuring that important documents are not permanently lost.

Glossaire :

Channel

A designated space within a platform where members can communicate, share files, and collaborate on projects.

File Library

A collection of files that can be shared and accessed by members of a specific channel.

Files Tab

A section within a channel that allows users to view, upload, and manage files shared by channel members.

Folders

Organizational units used to group related files together for easier access and management.

OneDrive

A cloud storage service from Microsoft that allows users to store files online and access them from any device.

Microsoft Teams

A collaboration platform that integrates with Microsoft 365, allowing users to chat, meet, and share files.

Recycle Bin

A storage area for deleted files that can be restored if needed.

Shared Files

Documents or files that have been made accessible to other users within a platform or application.

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each channel has its own file library.

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Here,

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you can share files specific to this channel,

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making it easier to search for and access information.

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By clicking on the files tab,

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you access all files created and shared by channel members.

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Here,

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you can create new folders and files,

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upload files from your computer,

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and add storage spaces to this channel.

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These will be added as folders only in this channel

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and will be accessible to all authorised channel members.

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If you select or right click on a file,

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several options are available to you.

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For example,

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open in the browser,

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move to and copy to this file to another channel of the same team or a different team.

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You can also download it,

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delete it,

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rename it,

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and finally convert it to a tab.

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Let's move on to the OneDrive menu in the

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navigation pane on the left side of the application.

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Unlike the files tab of a channel,

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here you will find all the documents you have uploaded and viewed,

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whether in Teams or OneDrive.

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These files are organised into several views.

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Home

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shows the history of Microsoft 365 documents you have viewed or modified.

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My files displays the list of your items in one drive.

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Documents you have shared in a team's conversation

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will be in the Microsoft Teams conversation files folder.

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Shared shows all items recently created or modified

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by all team members in your favourite channels.

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favourites displays the list of documents you prefer,

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whether in OneDrive or other applications.

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Recycle bin contains the OneDrive files you have deleted.

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Browsing files by people,

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sorts by sender the list of documents that have been shared with you,

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and browsing files by meetings,

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sorts by meeting the documents that have been shared there.

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