PowerPoint - Print slides, notes, or handouts Tutorial

In this video, you will learn how to print slides, notes, or handouts in PowerPoint.
The video covers different options for page layout and printing, including full-page slides and layouts with multiple slides per page.
It also explains how to create handouts with speaker notes and how to choose page orientation and color options.
Additionally, the video demonstrates how to add headers and footers to the handouts and how to export them to Microsoft Word.
This tutorial will help you effectively print and distribute your PowerPoint presentations to your audience.

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Available in Microsoft365

Objectifs :

This section aims to guide users on how to print handouts from a PowerPoint presentation, detailing the various layout options, settings, and additional features available for creating effective handouts.

Chapitres :

Introduction to Printing Handouts
After completing your presentation in PowerPoint, you may want to print it as a handout for your audience. PowerPoint offers several options for creating handouts that can enhance the audience's experience.
Accessing Print Options
To begin printing your handouts, click on 'File' and then select 'Print' to open the print view. In this view, you will find options for page layout and printing on the left side, while a preview of the handout will be displayed on the right.
Page Layout Choices
To explore the various page layout options, click the 'Page Layout' button. The available layouts include: - **Full Page Slides**: Displays one slide per page. - **Multiple Slides per Page**: For example, the '3 Slides' layout shows three slides on a single page along with lines for audience notes. - **Notes Page**: This layout includes the slide along with your speaker notes, allowing you to provide additional context without cluttering the slide itself.
Using the Notes Pane
When preparing your handouts, you can type your intended notes in the Notes pane located below the slide. This method helps prevent overloading the slide with information, ensuring that your audience receives essential details in the handout.
Page Orientation and Print Settings
Consider the page orientation when printing handouts. You can choose between: - **Portrait Orientation**: The page is laid out vertically. - **Landscape Orientation**: The page is laid out horizontally. Additionally, decide whether to print in color or in black and white formats, such as greyscale or pure black and white. You can also add headers and footers, such as the date and page number, by clicking 'Edit Header & Footer.'
Exporting Handouts to Microsoft Word
Another option for creating handouts is to print them in Microsoft Word. To do this, click on 'Export' and then select 'Create Handouts.' This will present you with layout choices for printing and formatting the handouts in Word.
Conclusion
Printing handouts from PowerPoint is a straightforward process that allows you to provide your audience with valuable resources. By understanding the various layout options, print settings, and the use of the Notes pane, you can create effective handouts that enhance your presentation.

FAQ :

How do I print handouts from PowerPoint?

To print handouts from PowerPoint, click on 'File', then 'Print'. In the print view, you can select your page layout options and preview the handout before printing.

What are the different layout options for handouts?

PowerPoint offers several layout options for handouts, including full page slides, multiple slides per page (like 3 slides layout), and notes pages that include speaker notes.

Can I include speaker notes in my handouts?

Yes, you can include speaker notes in your handouts by using the Notes Page layout, which displays both the slide and your notes.

What is the difference between portrait and landscape orientation?

Portrait orientation has a taller layout, while landscape orientation is wider. You can choose the orientation based on how you want your handouts to appear.

How can I print my handouts in Microsoft Word?

To print handouts in Microsoft Word, click on 'Export' and then select 'Create Handouts'. This will allow you to format and print your handouts directly from Word.

Quelques cas d'usages :

Corporate Training Sessions

In corporate training sessions, trainers can use PowerPoint to create handouts that summarize key points and include speaker notes for participants to follow along.

Academic Presentations

Students can prepare handouts for their academic presentations, using the Notes Page layout to provide additional context without overcrowding their slides.

Workshops and Seminars

Facilitators can print handouts with multiple slides per page for workshops, allowing attendees to take notes and refer back to the material easily.

Client Meetings

In client meetings, professionals can create handouts that include important slides and notes, ensuring that clients have a clear understanding of the presented information.

Marketing Presentations

Marketers can use PowerPoint to create visually appealing handouts that highlight product features and benefits, aiding in client discussions and decision-making.

Glossaire :

PowerPoint

A presentation software developed by Microsoft that allows users to create slideshows composed of text, images, and other multimedia.

Handout

A printed document that accompanies a presentation, providing additional information or summaries for the audience.

Page Layout

The arrangement of elements on a page, including the orientation, size, and number of slides displayed.

Notes Page

A layout option in PowerPoint that includes the slide along with the speaker's notes, allowing for additional context without cluttering the slide.

Portrait Orientation

A page layout where the height is greater than the width, typically used for documents that are taller than they are wide.

Greyscale

A color mode that uses shades of grey to represent images, often used to save ink when printing.

Export

The process of saving a document in a different format or transferring it to another application.

Create Handouts

A feature in PowerPoint that allows users to generate handouts formatted for printing in Microsoft Word.

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and now you want to print it as a handout for your audience.

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PowerPoint gives you several choices for handouts.

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To start, you click File, Print to open print view;

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in print view, your options for page layout and printing are on the left

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and a preview of the handout is on the right.

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To see the page layout choices, click the Page layout button.

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These are the layouts.

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They include full-page slides shown in the preview here,

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as well as layouts with multiple slides per page.

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Let's look at the 3 slides layout;

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it has three slides on the page as well as lines for audience notes.

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Another type of handout is the Notes page;

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the Notes page includes not only the slide but also your speaker notes.

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When you plan to use the notes page as a handout,

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you'll type the notes you intend for the handout in the Notes pane,

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below the slide.

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This approach is a great way to keep from overloading the slide with information.

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If you put details in the Notes pane, your audience can get those in the handout.

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Another thing to consider when you print handouts is page orientation.

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With a portrait orientation the page is laid out vertically;

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with a landscape orientation, the page is laid out horizontally.

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You'll also decide whether to print the handouts in color

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or in one of the black and white formats - greyscale

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or pure black and white,

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and you'll choose headers and footers for the handout,

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things like date and page number.

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You click Edit header & footer to do that.

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Another option for handouts is to print them in Microsoft Word.

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To do that you would click Export, Create handouts.

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When you click Create handouts again, you get these layout

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choices for printing and formatting the handouts in Word.

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