Platform Banner

Teams - Secure Teams Upon Creation Tutorial

Secure your Teams from the outset by understanding the importance of creating a SharePoint team site. Find out how to store and share your documents securely, whether you opt for a public or private team.

2:57
1197 views
Parteger

00:00:02

An essential asect to understand when

00:00:04

creating a new team in teams is that

00:00:07

it automatically involves the creation

00:00:09

of a linked SharePoint team site.

00:00:12

This SharePoint will store all

00:00:13

documents you share within your team.

00:00:16

The choice between creating a public

00:00:18

or private team impacts the level of

00:00:20

protection for the information and

00:00:22

documents exchanged with your collaborators.

00:00:24

If you create a public team,

00:00:26

then all members of your

00:00:28

organization will be able to join.

00:00:30

Choosing to create a private

00:00:33

team increases security since you

00:00:35

decide who is part of the team.

00:00:37

And collaborators wishing to join

00:00:39

will need to request access.

00:00:41

In both cases,

00:00:42

the sharing of documents will

00:00:43

be governed by your company's

00:00:46

rules for SharePoint team sites.

00:00:48

If allowed by your organization,

00:00:49

team members can share documents

00:00:51

in the team's SharePoint with

00:00:52

internal or external collaborators,

00:00:54

even if they are not part of the team.

00:01:07

As the team owner, you will not have

00:01:09

visibility if your collaborators

00:01:11

share documents outside the team.

00:01:13

However, you can configure the

00:01:15

underlying SharePoint site

00:01:17

to your Teams team to prevent

00:01:19

document sharing by team members.

00:01:22

Start by creating a new

00:01:23

private team in Teams.

00:01:33

Then open the linked SharePoint site.

00:01:41

And go to the site.

00:01:43

Permissions access the sharing

00:01:45

settings for members. By default,

00:01:47

both owners and members can share the

00:01:49

site and its documents and files.

00:01:52

People with editing permissions can

00:01:54

share files and folders on the site.

00:01:57

You can restrict these accesses

00:01:59

by allowing only the owners to

00:02:01

share the entire SharePoint site.

00:02:03

To maintain maximum control

00:02:05

over document sharing,

00:02:06

choose to allow only site owners to share.

00:02:11

Thus, team members can only share

00:02:13

with individuals who already

00:02:14

have access to the document,

00:02:16

that is, team members.

00:02:20

Or specific individuals,

00:02:21

but you will need to approve this

00:02:23

sharing request as the team owner.

00:02:36

If you want to further restrict

00:02:38

access to your team's documents,

00:02:40

you can also disable access requests.

00:02:43

This will prevent other collaborators

00:02:45

from requesting access to

00:02:46

your team and its documents.

00:02:48

Team members will also no longer

00:02:50

be able to share documents

00:02:52

with specific individuals,

00:02:53

being restricted to sharing

00:02:55

only among team members.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

E-learning Advanced

Vu 3851 fois

Microsoft 365 Video Training – Security in Microsoft 365

In this course, learn how to work securely every day with Microsoft 365 apps.

E-learning Advanced

Vu 1675 fois

Microsoft Video Training Teams – Advanced

Dive into advanced features such as live event management, third-party app integration, and security from team creation. Boost collaboration and productivity starting today.

Cours E-learning

ALL COURSES