Word - Use landscape and portrait orientation Tutorial

In this video, you will learn about using landscape and portrait orientation in Microsoft 365. The video covers how to adjust the orientation of your documents and presentations to either landscape or portrait mode.
This will help you create professional-looking documents and presentations that are tailored to your specific needs.

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Available in Microsoft365

Objectifs :

This video aims to teach users how to effectively use different page orientations in Microsoft Word, specifically how to switch between portrait and landscape orientations for various content types, and how to manage mixed orientations within a single document.

Chapitres :

Understanding Page Orientation
In Microsoft Word, choosing the right page orientation is crucial for presenting your content effectively. Portrait orientation is typically used for text-heavy documents, while landscape orientation is better suited for wide content such as tables or charts.
Changing Page Orientation
To change the orientation of your document, follow these steps: 1. Go to the 'Layout' tab. 2. Click on 'Orientation'. 3. Select 'Landscape'. This will rotate your document 90 degrees, providing more horizontal space for your content.
Creating Mixed Orientation Documents
You can create a document that contains both portrait and landscape pages. To do this: 1. Right-click the 'Table Selection' icon and choose 'Table Properties'. 2. Under the 'Table' tab, ensure 'Text wrapping' is set to 'None' and click 'OK'. 3. Go to the 'Layout' tab and click the 'Dialog Box Launcher' in the 'Page Setup' group. 4. On the 'Margins' tab, select 'Landscape' under 'Orientation'. 5. Click the arrow next to 'Apply to' and choose 'Selected text'. 6. Click 'OK'. This will change only the selected text to landscape orientation.
Using Section Breaks
When you apply landscape orientation to selected text, Word automatically adds section breaks before and after the table. This allows the table to exist in its own section on a separate page, while the rest of the document remains in portrait orientation. To manually add a section break: 1. Go to the 'Layout' tab. 2. Click on 'Breaks'. 3. Under 'Section Breaks', select 'Next Page'. This feature also enables you to adjust margins specifically for landscape pages without affecting the entire document.
Viewing Multiple Page Orientations
To view your document with both portrait and landscape pages: 1. Go to the 'View' tab. 2. Click on 'Multiple Pages'. This allows you to see how the landscape page fits within the portrait pages.
Conclusion
By understanding how to manipulate page orientations and section breaks in Microsoft Word, you can create more visually appealing and organized documents. This flexibility allows for better presentation of diverse content types, enhancing the overall readability and effectiveness of your documents.

FAQ :

How do I change the orientation of a document in Word?

To change the orientation of a document in Word, go to the Layout tab, click on Orientation, and select either Portrait or Landscape.

Can I have both portrait and landscape pages in the same Word document?

Yes, you can have both portrait and landscape pages in the same Word document by using section breaks. Select the text you want to change, go to the Layout tab, and choose Breaks to insert a section break.

What is the purpose of section breaks in Word?

Section breaks allow you to change the layout or formatting of specific parts of a document without affecting the entire document. This includes changing margins, orientation, and other settings.

How do I adjust column widths in a table?

To adjust column widths in a table, click on the table to select it, then drag the borders of the columns to the desired width or use the Table Properties settings.

What does the 'Show/Hide Paragraph Marks' feature do?

The 'Show/Hide Paragraph Marks' feature displays formatting marks in your document, such as spaces, paragraph breaks, and section breaks, which can help you understand the layout of your document.

Quelques cas d'usages :

Creating a Report with Mixed Orientations

In a business report that includes both text and data tables, you can use portrait orientation for the text sections and landscape orientation for the tables. This improves readability and presentation.

Designing a Presentation Handout

When creating handouts for a presentation, you can use landscape orientation for slides with images or charts, while keeping text pages in portrait orientation. This allows for a more visually appealing layout.

Formatting a Research Paper

In a research paper, you may need to include wide tables or figures. By using section breaks, you can format those specific pages in landscape orientation while keeping the rest of the paper in portrait format.

Creating a Multi-Page Brochure

When designing a brochure, you can use different orientations for different sections. For example, use landscape for a wide image and portrait for text descriptions, enhancing the overall design.

Adjusting Layout for a Newsletter

In a newsletter, you can mix orientations to highlight different content types. Use landscape for large images or tables and portrait for articles, making the newsletter more engaging.

Glossaire :

Orientation

The direction in which a document is displayed or printed, typically either portrait (vertical) or landscape (horizontal).

Portrait Orientation

A vertical layout where the height of the document is greater than its width, commonly used for text documents.

Landscape Orientation

A horizontal layout where the width of the document is greater than its height, often used for tables and images.

Table Properties

Settings that define the layout and formatting of a table within a document, including text wrapping and alignment.

Text Wrapping

The way text flows around a table or image in a document. 'None' means text will not wrap around the table.

Margins

The blank spaces around the edges of a document that separate the text from the edges of the page.

Section Break

A marker in a document that divides it into sections, allowing for different formatting options in each section.

Dialog Box Launcher

An icon that opens a dialog box for more detailed settings and options related to a specific feature in a software application.

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you use a vertical or portrait orientation for things like

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portraits and other vertically-oriented subjects,

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and use a horizontal or landscape orientation

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for horizontal subjects like a landscape.

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It's the same with Word.

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By default, a document uses portrait orientation

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because most documents are primarily text,

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and text works well in this vertical format.

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But if your document contains

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something that's essentially horizontal,

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like tables with a lot of columns,

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you can change the orientation to landscape.

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Go to the Layout tab,

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click Orientation and Landscape,

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and the content in the document turns 90 degrees.

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Now, with more horizontal space,

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you can adjust the column widths

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to give your table more breathing room.

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However, there is another way.

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You can create a document with

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a mix of portrait and landscape pages.

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To learn more about that,

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right-click the Table Selection icon

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and choose Table Properties.

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On the Table tab, under Text wrapping,

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make sure None is selected and click OK.

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Next, go to the Layout tab

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and, in the Page Setup group, click the Dialog Box Launcher.

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This is where to go if you want to get into

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all the details of page setup in one place.

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Margins, Paper, Layout, it's all right here.

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On the Margins tab, under Orientation,

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click Landscape, then go down here

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and click the arrow next to Apply to

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and choose Select a text.

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Now, the only thing that will change to landscape

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is the selected text.

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Click OK.

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The table is now in landscape orientation on its own page.

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And when we scroll to another page,

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you can see that the rest of the document

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is still in portrait orientation.

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Now, we can go back to the table

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and adjust the column widths to stretch the table out

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to fit nicely on the page.

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So, what exactly is going on here?

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First, go to the View tab

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and let's click Multiple Pages.

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Now you can see the landscape page

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in the same view with the portrait pages.

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Next, go to the Home tab

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and click Show/Hide Paragraph Marks.

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And there's the secret to mixing

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portrait and landscape in one document.

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Section Break, Next Page.

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I'll zoom back a bit.

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When we applied landscape to just the selected text,

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Word added section breaks before and after the table.

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This placed the table in its own section

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on a page by itself.

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Then, Word was able to change just that page to landscape.

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By the way, section breaks also allow you

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to change the margins on landscape pages

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without affecting the rest of the document.

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You can add the same type of section break manually

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whenever you want to change the layout

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or formatting of a page or pages

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by going to the Layout tab and clicking Breaks.

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Then go down to Section Breaks and click Next Page.

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After you use multiple page orientations in margins

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to create the frames for your document,

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you can think about the best way

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to lay out your content within the frames.

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