Groups - Accessing applications from a group Tutorial

In this video, you will learn how to access applications from a group in Microsoft 365. The video covers the benefits of centralized information and restricted access for group members.
It demonstrates how to access applications like OneNote, storage space, calendar, and Planner within a group.
This tutorial will help you effectively manage tasks and share information with your group members.

1:59
4142 views

Available in Microsoft365

Objectifs :

This tutorial aims to guide users on how to access various applications linked to Outlook groups online, highlighting the benefits of centralized information and restricted access for group members.

Chapitres :

Introduction to Group Applications
Welcome to this tutorial! In this session, we will explore how to access applications associated with Outlook groups online. Understanding how these applications benefit a group is essential. They centralize information and restrict access to data for group members only.
Accessing Applications in a Group
Currently, I am in the group 'Transfer of the Equipment.' Above, you will find various applications available for use. Among these applications is the online notebook, which opens in a new tab and allows you to share specific information with the group.
Using OneNote Online
OneNote online is organized by sections and pages. To create a new section, I will rename it 'Meeting Review' and validate it by clicking the OK button. This section will now be accessible to all group members, allowing them to view the account of the meetings.
Navigating Back to Group Mail
To return to the group mail, you can either close the tab or click on the corresponding tab. This flexibility ensures easy navigation between applications.
Storage Space for Group Members
The group also provides storage space, enabling you to share files with all group members. Similar to OneDrive or SharePoint, you can add new files or folders using the upload button. Additionally, documents can be added by dragging and dropping them into the storage area.
Utilizing the Group Calendar
In the group, there is a calendar feature that displays the availability of all group members. This tool is essential for scheduling meetings and coordinating tasks effectively.
Task Management with Planner
Finally, the versatility of applications includes a planner. This application assists in managing tasks associated with a project for each group member, ensuring that everyone stays on track.
Conclusion
Now you know how to access and identify the applications available within a group. These tools enhance collaboration and streamline project management, making it easier for group members to work together efficiently.

FAQ :

What are Outlook Groups?

Outlook Groups are shared workspaces in Microsoft Outlook that allow members to collaborate by sharing emails, calendars, and files. They centralize information and restrict access to group members.

How can I access applications linked to Outlook Groups?

You can access applications linked to Outlook Groups by navigating to the group in Outlook and selecting the desired application from the available options, such as Notebook, OneDrive, or Planner.

What is the purpose of using OneNote in a group?

OneNote allows group members to create and share notes organized by sections and pages, facilitating collaboration and information sharing within the group.

How do I share files with my group?

You can share files with your group by using OneDrive or SharePoint to upload documents, or by dragging and dropping files into the shared storage space.

What is the benefit of using a Planner in a group?

Planner helps manage tasks associated with projects by allowing group members to assign and track tasks, improving organization and accountability within the team.

Can I see the availability of my group members?

Yes, the calendar feature in Outlook Groups displays the availability of all group members, making it easier to schedule meetings and events.

Quelques cas d'usages :

Project Management with Planner

In a marketing team, members can use Planner to assign tasks for a product launch campaign. Each member can track their progress, ensuring that deadlines are met and responsibilities are clear.

Collaborative Note-Taking

During team meetings, members can use OneNote to take collaborative notes. Each member can add their insights in real-time, creating a comprehensive record of discussions and decisions.

File Sharing and Storage

A project team can utilize OneDrive to store and share project documents. By uploading files to a shared folder, all members can access the latest versions, reducing confusion and improving collaboration.

Scheduling Meetings

Using the calendar feature, a project manager can view the availability of team members to schedule a meeting that accommodates everyone, enhancing communication and planning efficiency.

Centralized Information Access

A research group can centralize their findings and resources in an Outlook Group, allowing all members to access important documents and notes in one place, streamlining their workflow.

Glossaire :

Outlook Groups

A feature in Microsoft Outlook that allows users to create a shared workspace for collaboration, where members can access shared resources like emails, calendars, and files.

Notebook

An online application that allows users to create, organize, and share notes and information with group members. It is often used for collaborative projects.

OneNote

A digital note-taking application that is part of the Microsoft Office suite, allowing users to create notes organized by sections and pages.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device, facilitating file sharing and collaboration.

SharePoint

A web-based collaboration platform from Microsoft that integrates with Microsoft Office, allowing users to create websites for sharing information and managing documents.

Planner

A task management application that helps teams organize and assign tasks for projects, providing a visual overview of project progress.

Calendar

A feature that displays the availability of group members, allowing for scheduling and planning of meetings and events.

00:00:10

First, you need to ask yourself? How are the relevant associations benefit a group?

00:00:16

Firstly, they helped to centralized information, secondly, you will be able to restrict access to data to group members only.

00:00:26

I am currently in the group transfer of the equipment and above you will find different applications. Among the applications you will find notebook.

00:00:37

The online notebook applications opens in a new tab and will allow you to share certain information with the group OneNote online is managed by notebook by section and by page.

00:00:51

I'm going to create a new section that I will rename meeting review. I will validate it by clicking the OK button.

00:01:00

Now the account of the meetings will be accessible and can be viewed by all members of the group.

00:01:06

To return to group mail, I can either close the tab or click on the corresponding tab.

00:01:13

You also have storage space this storage space enables you to provide or share with all group members and all files to be viewed by each member.

00:01:24

As with OneDrive or share point you can add new files or folders by using the upload button.

00:01:31

You also have the options of adding documents by dragging and dropping them.

00:01:36

In groups you also have a calendar that displays the availability of all group members.

00:01:42

Finally, the transverse ality of applications also requires a planner planner is an application that helps manage tasks associated with a project for each group member.

00:01:54

Now you know how to access an identified the applications of a group.

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