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Teams - Add and Browse Workflows Tutorial

Add and browse workflows demonstrates using Microsoft Teams and Power Automate to automate notifications when files are added. The video shows how to open the workflows app, pin it for quick access, choose between building from scratch or using templates, and navigate templates by category. It walks through selecting a SharePoint site and folder, targeting a team and channel, saving the flow to activate it, and how a notification is posted when a file appears. It also covers managing, editing, and disabling flows.

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Available in Microsoft365

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and are entirely based on our vigilance.

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Notify the team when a file is added.

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Send a reminder every week.

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For an important message.

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Microsoft Teams workflows make it possible to automate this type of action.

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Once set up,

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a flow runs on its own

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at the right time

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without you having to think about it.

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You save time and you don't miss anything.

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In this tutorial we'll look at how to add a workflow

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and how to go through the ones that already exist

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to explore workflows,

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first open the list of other apps

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and then find the workflows app.

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If you use it regularly,

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it's a good idea to pin it to your sidebar.

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This will give you access to it at all times.

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You will then arrive on the home interface.

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There are two approaches available to you

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build a flow from scratch or start from an existing template.

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Teams offers a wide range of ready to use templates

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that cover most common needs and save you from having to build everything manually.

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A little further down

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you'll also find the flows you've already created

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managed in the background by Power Automate

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at the top of the interface,

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the templates tab provides access to the entire catalog

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organized by category,

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take action,

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get updates,

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schedule.

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This organization makes it much easier to find the right model for your needs.

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You'll also notice a chat tab.

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It aggregates the messages already sent to your

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channels by the feeds you have set up.

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For our example,

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let's go to the template tab

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and then to the get updates category.

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We'll use the notify a channel when new SharePoint files are added template.

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Now you need to fill in the flow settings.

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Start by choosing the site for your team project.

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In this case,

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management team

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for the SharePoint library,

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select document

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for the SharePoint folder,

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choose the location you wanna monitor.

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In our case,

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the shared documents.

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Then specify the team in which the channel is located

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for us management team

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and then the channel itself here we choose the planning channel.

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Once you have completed this information,

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click save

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the flow is now active

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from now on,

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as soon as a file is created or added to this folder,

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the stream will automatically publish a notification in the channel.

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This message indicates the file concerned,

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the person who added it,

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and the date.

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You can then open the file directly or go to

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the SharePoint document library to find it in its location.

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Finally,

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you should know that you keep control of your flows at all times

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to disable a flow,

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go back to the workflow app

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and then go to your workflows.

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Click on the three dots next to your workflow,

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then choose turn off.

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This same menu also allows you to edit the feed,

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view its details,

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or delete it if you no longer need it.

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You are now able to add a workflow from a template,

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configure it,

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and manage it.

Mandarine AI: WHAT YOU SHOULD KNOW

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