SharePoint (Modern Sites) - Create a subsite Tutorial

In this video, you will learn how to create a subsite or subpage in Microsoft 365. The video covers different ways to organize your content, such as by team, department, project, customer, or permission level.
You will also learn how to access your site content and create a new subsite.
The video provides step-by-step instructions on naming the subsite, adding a description, customizing the website address, selecting a language, choosing a template, and setting permissions.
Creating a subsite will help you organize your content effectively and share it with your company.

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Available in Microsoft365

Objectifs :

This tutorial aims to guide users on how to create a subsite or subpage under a main site, providing insights into organization methods, customization options, and permission settings.

Chapitres :

Introduction to Creating a Subsite
In this tutorial, we will explore the process of creating a subsite or subpage linked to your main site. This feature is particularly useful for organizations with extensive content, allowing for better organization and management.
Reasons for Creating a Subsite
There are various reasons to create subsites, including: - Organizing content by team or department - Structuring information by project - Managing content per customer - Setting up different permission levels These methods help streamline access and enhance user experience.
Accessing Site Content
To access all your site content, navigate to the settings or gear button. From there, click on 'Site Content' to view existing sites and subsites.
Creating a New Subsite
To create a new subsite, follow these steps: 1. Click on the 'New' button. 2. Select 'Subsite'. 3. Name your subsite (e.g., 'Project'). 4. Optionally, add a description. 5. Complete the website address (URL) for sharing purposes. 6. Choose the desired language, which can differ from the main site. 7. Select a template that fits your needs.
Setting Permissions
When setting up your subsite, you have the option to: - Create unique permissions for this subsite. - Use the same permissions as the parent site for easier management. This flexibility allows you to control access based on your organizational needs.
Adding the Subsite to Navigation
To enhance visibility, you can add the new subsite to the quick launch of the parent site or utilize the top link bar. This ensures that users can easily find and access the subsite.
Customizing Your Subsite
Once your subsite is created and validated, you can customize it according to your preferences. This includes adjusting layouts, adding content, and modifying settings to suit your organizational requirements.
Conclusion
Creating a subsite is a straightforward process that significantly enhances content organization within your main site. By following the steps outlined in this tutorial, you can effectively manage your organization's information and improve user accessibility.

FAQ :

What is a subsite?

A subsite is a secondary site created under a main site to help organize content based on various criteria such as teams, departments, or projects.

How do I create a subsite?

To create a subsite, go to your site settings, click on 'Site Content', and then select 'New' to create a subsite. You can name it, set a URL, choose a language, and select a template.

Can I set unique permissions for a subsite?

Yes, you can create unique permissions for a subsite or use the same permissions as the parent site to simplify access management.

What is the Quick Launch feature?

The Quick Launch feature is a navigation tool that allows users to quickly access important links or content on a site, typically displayed on the left side.

Can I change the language of a subsite?

Yes, you can set a different language for a subsite, allowing you to have the main site in one language and the subsite in another.

Quelques cas d'usages :

Organizing Team Projects

A marketing department can create a subsite for each project they are working on. This allows team members to easily access project-specific documents, timelines, and resources, improving collaboration and organization.

Client-Specific Content

A consulting firm can create subsites for each client, where they can share tailored reports, updates, and resources. This enhances client communication and ensures that all relevant information is easily accessible.

Departmental Resource Management

An organization can create subsites for different departments (e.g., HR, IT, Sales) to manage resources, policies, and documents specific to each department, streamlining access and improving efficiency.

Training and Development

A company can create a subsite dedicated to training materials and resources for employees. This can include courses, schedules, and assessments, making it easier for employees to find and engage with training opportunities.

Event Planning

An event management team can create a subsite for each event they organize. This subsite can include schedules, vendor information, and attendee details, helping to keep all event-related information organized and accessible.

Glossaire :

Subsite

A subsite is a secondary site created under a main site, used to organize content based on various criteria such as teams, departments, projects, or customer needs.

URL

Uniform Resource Locator, a reference to a web resource that specifies its location on a computer network and a mechanism for retrieving it.

Template

A pre-designed layout or structure that can be used to create a new site or page, allowing for consistent design and functionality.

Permissions

Settings that determine who can access or modify content on a site or subsite. Unique permissions can be set for subsites or inherited from the parent site.

Quick Launch

A navigation feature that allows users to quickly access important links or content on a site, typically displayed on the left side of the site.

Top Link Bar

A navigation bar located at the top of a site that provides links to important sections or pages within the site.

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Welcome back in this tutorial we will

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see how you can create a subsite or sub

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page to your main site or main page.

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Depending on the size of your

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organization and the extent of

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the content you plan to have on,

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you may want to create subsites under

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your main one to organize the content.

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There are many ways to do so.

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And some examples are by team or

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department by content, by project,

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per customer or by permission level.

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To access all your site content,

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remember that you need to go

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to your settings button or your

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gear button to see it.

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You click on site content.

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And to create a new one,

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you just have to click here or new.

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And create a subsite.

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You can name it depending on

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the options that you have.

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Let's call it project.

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You cannot add description

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if you feel like it,

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and then you can complete the

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website address so that URL you

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can share it with your company.

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You can select the language if needed,

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you can change it from the main one.

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You can have the main one in English

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and this one in another one.

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If it suits you best and you

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can select the desired template,

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then it comes to permission.

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You can create unique permissions

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for this subsite or use the same

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permissions as the parent site to

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make it easy to find a sub site.

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You can add it to the quick launch.

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Of the parent site and as

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it says here and or,

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use the top link bar from the parent site.

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Once validated, your subset is ready

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to customize it the way you see fit.

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