Outlook Online - Customize Action Buttons in Outlook Online Tutorial

In this video, you will learn how to customize action buttons in Outlook Online.
The video covers the steps to configure and rearrange action buttons, create new action groups, and customize quick actions.
This will help you personalize your Outlook experience and improve your productivity.

  • 2:17
  • 4687 views

Objectifs :

This guide aims to help users personalize their Microsoft Outlook Online mailbox experience by configuring action buttons for improved email management.

Chapitres :

  1. Introduction to Personalization in Outlook Online
    In Microsoft Outlook Online, users have the ability to personalize their mailbox experience not only in terms of appearance but also by configuring action buttons. These buttons enhance functionality when hovering over or opening an email, making email management more efficient.
  2. Understanding Action Buttons
    Action buttons are handy tools that allow users to perform various tasks quickly. With these buttons, you can: - Mark an email as read or unread - Flag an email for follow-up - Delete an email - Pin an email to the top of your list for easy access
  3. Customizing Action Buttons
    To customize these action buttons, follow these steps: 1. Locate the three ellipses at the top right of the ribbon and click on them. 2. A menu will appear; select the 'Customize' option. 3. In the customization area, you can configure various action buttons and organize them into different groups.
  4. Rearranging Action Groups
    If you wish to rearrange action groups, simply use the drag-and-drop method to move them around as desired. Check the button section to see the available actions on the ribbon.
  5. Adding and Removing Actions
    Making changes to your action buttons is straightforward: - To add or remove an action, tick or untick the corresponding box. - Alternatively, click the cross next to the action in the groups at the top of the window to remove it.
  6. Deleting Action Groups
    To delete an action group, hover over its name and click the trash can icon. This will remove the group from your customization.
  7. Creating New Action Groups
    You can create new action groups by clicking 'Add Group.' To populate this new group with actions, drag the desired action over to the new group. You can also rename the group by hovering over it and clicking to edit.
  8. Customizing Quick Actions
    In addition to action buttons, you can customize the quick actions that appear when you hover over a message in the list. To access more advanced customization options, go to Outlook settings and look for 'Customize Actions.' Here, you can fine-tune the quick actions displayed when selecting a message.
  9. Conclusion
    By following these steps, you can personalize your Outlook experience effectively. Customizing action buttons and quick actions not only enhances your productivity but also tailors the interface to better suit your email management needs. Happy customizing!

FAQ :

How can I customize my action buttons in Outlook Online?

To customize your action buttons in Outlook Online, click on the three ellipses at the top right of the ribbon, select 'Customize', and then you can add, remove, or rearrange action buttons as desired.

What can I do with the action buttons in Outlook?

With action buttons in Outlook, you can mark emails as read or unread, flag them, delete them, or pin them for easy access.

Can I create new action groups in Outlook?

Yes, you can create new action groups by clicking 'Add Group' and then dragging desired actions into the new group.

What are quick actions in Outlook?

Quick actions are options that appear when you hover over an email, allowing you to perform tasks like archiving or marking as unread quickly.

How do I delete an action group in Outlook?

To delete an action group, hover over its name and click the trash can icon that appears.

Quelques cas d'usages :

Email Management for Professionals

Professionals can use customized action buttons to streamline their email management process, allowing them to quickly flag important emails, delete spam, or pin critical messages for easy access, thus improving productivity.

Team Collaboration

In a team setting, customizing action buttons can help members quickly mark emails as read or unread, ensuring that everyone stays updated on important communications without cluttering their inbox.

Project Organization

Project managers can create specific action groups for different projects, allowing them to categorize emails related to each project efficiently, which enhances organization and focus.

Personalized Email Experience

Users can personalize their Outlook experience by customizing quick actions, making it easier to access frequently used functions, thus saving time and reducing frustration.

Glossaire :

Microsoft Outlook Online

A web-based email service that allows users to send, receive, and manage emails, calendars, and tasks.

action buttons

Interactive buttons that provide quick access to common email functions, such as marking emails as read, deleting, or flagging them.

customization

The process of modifying settings or features to suit individual preferences or needs.

ellipsis

A set of three dots (…), often used in user interfaces to indicate that more options are available.

drag and drop

A common action in user interfaces where a user can click on an item, hold the mouse button down, move the item to a different location, and release the button to drop it there.

quick actions

Actions that can be performed quickly on an email, such as archiving or marking as unread, typically accessible by hovering over the email.

trash can icon

An icon representing a trash can, used to delete items in digital interfaces.

add group

A feature that allows users to create a new category for organizing action buttons within Microsoft Outlook.

résultat(s)
00:00:00
In the world of Microsoft Outlook Online,
00:00:03
you have the power to personalize
00:00:05
your mailbox experience not
00:00:06
just in terms of appearance,
00:00:08
but also by configuring nifty action buttons.
00:00:10
These buttons come into play when you
00:00:12
hover over an e-mail or open a message.
00:00:15
They're super handy.
00:00:16
What can you do with these action buttons,
00:00:18
you ask? Well, you can do things like
00:00:21
marking an e-mail as read or unread,
00:00:23
slapping a flag on it, deleting it,
00:00:25
or even pinning it to the top
00:00:27
of your list for easy access.
00:00:29
Now to tweak these action.
00:00:31
Buttons to your liking Follow these steps.
00:00:33
First, spot the three ellipses at the top
00:00:36
right of the ribbon and give them a click.
00:00:39
A menu will pop up and you'll
00:00:41
find a customize option there.
00:00:43
Hit it.
00:00:43
Once you're in the customization zone,
00:00:45
you have the freedom to configure
00:00:47
various action buttons and neatly
00:00:48
sort them into different groups.
00:00:50
Fancy rearranging things?
00:00:51
No problem,
00:00:52
just employed a good old drag and
00:00:54
drop method to add or move different
00:00:56
action groups around as you please.
00:00:58
Check out the button section to
00:01:00
see what actions are currently
00:01:01
available on the ribbon.
00:01:03
Making changes is a breeze.
00:01:04
You can quickly add or remove an action by
00:01:07
ticking or unticking the corresponding box.
00:01:09
Alternatively,
00:01:09
you can click the cross next to the
00:01:12
action in the groups at the top of
00:01:14
the window to achieve the same effect.
00:01:16
Now let's say you want to
00:01:18
bid farewell to a group.
00:01:20
Hover over its name on the groups and with
00:01:22
a satisfying click of the trash can icon,
00:01:25
it'll be gone.
00:01:26
But wait, there's more.
00:01:27
You can create fresh action
00:01:29
groups by hitting Add Group.
00:01:30
To populate your newly minted
00:01:32
group with actions,
00:01:32
click on the.
00:01:33
Action you desire and drag it over to the
00:01:36
place you want it within another group.
00:01:38
Voila,
00:01:38
you're all set and if you want to
00:01:40
get creative with their names,
00:01:42
just hover your mouse over the newly
00:01:45
created group and Click to edit.
00:01:48
Now here's a bonus to You can also
00:01:50
customize the quick actions that appear
00:01:52
when you hover over a message in the list.
00:01:55
Plus,
00:01:56
there's the option to tweak the
00:01:58
actions and add-ins that show
00:01:59
up when you select a message.
00:02:01
For some advanced customization options,
00:02:03
venture into the Outlook settings
00:02:04
and look for Customize Actions.
00:02:06
There you can fine tune the quick
00:02:08
actions you see when selecting a message.
00:02:10
So go ahead and personalize your
00:02:12
Outlook experience like a pro.
00:02:14
Happy customizing.

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