Outlook Online - How to search in the Outlook Web App Tutorial

In this video, you will learn how to search in the Outlook Web App.
The video covers the process of finding specific items in Outlook on the web using the search function.
You can search for emails, contacts, or file attachments by typing keywords in the search box.
The search results will display emails containing the keyword, and you can also filter the search using options like folders, sender, subject, keywords, date, and attachments.
This tutorial will help you efficiently find what you need in Outlook on the web.

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Available in Microsoft365

Objectifs :

This video aims to teach users how to effectively use the search function in Outlook on the web to quickly locate emails, contacts, and file attachments, enhancing productivity and organization.

Chapitres :

Introduction to Outlook Search
Managing a high volume of emails can be challenging, especially when trying to locate specific items. This video provides a guide on how to utilize the search feature in Outlook on the web, allowing users to find emails, contacts, and attachments swiftly.
Using the Search Box
To initiate a search, simply type the desired keyword into the search box. This could be a contact name, email subject, or even a portion of a message. As you type, relevant Office 365 groups that include the keyword will also be displayed, making it easier to find related content.
Completing Your Search
After entering your search term, you can either click on the magnifying glass icon or press the Enter key to execute the search. This action will filter the results to show only emails that contain the specified keyword.
Viewing Emails from Specific Contacts
If you enter a contact's name in the search box, Outlook will display all emails sent by that contact. This feature is particularly useful for quickly accessing correspondence with specific individuals.
Refining Your Search with Filters
To further narrow down your search results, you can utilize various filters. These options include: - Folders: Specify which folder to search in. - From: Filter emails by sender. - To: Search for emails sent to specific recipients. - Subject: Look for keywords in the subject line. - Keywords: Use additional keywords to refine results. - Date: Set a date range for your search. - Attachments: Filter results to show only emails with attachments.
Conclusion
By mastering the search function in Outlook on the web, users can significantly improve their email management skills. The ability to quickly find emails, contacts, and attachments not only saves time but also enhances overall productivity.

FAQ :

How do I search for emails in Outlook on the web?

To search for emails in Outlook on the web, type the keyword, contact name, or subject in the search box. You can also use filters to refine your search results.

What types of items can I search for in Outlook on the web?

You can search for emails, contacts, and file attachments in Outlook on the web.

What are filters in Outlook on the web?

Filters in Outlook on the web are options that help you narrow down your search results based on criteria like folders, sender, subject, keywords, date, and attachments.

How can I find emails from a specific contact?

To find emails from a specific contact, enter the contact's name in the search box. All emails sent by that contact will be displayed.

What happens when I click the magnifying glass in the search box?

Clicking the magnifying glass or pressing the Enter key completes your search and displays emails containing the keyword you entered.

Quelques cas d'usages :

Finding Important Emails Quickly

In a busy work environment, you can use the search function in Outlook on the web to quickly locate important emails by typing in keywords or contact names, saving time and improving productivity.

Organizing Emails by Date

When managing a large volume of emails, you can apply date filters in your search to find emails from a specific time period, helping you stay organized and focused on current tasks.

Collaborating with Office 365 Groups

If you are part of an Office 365 group, you can search for group-related emails and files using keywords, facilitating better collaboration and communication among team members.

Refining Search Results

When searching for emails, using filters such as 'From' or 'Subject' can help you quickly narrow down results to find exactly what you need, enhancing your email management skills.

Tracking Project Correspondence

For project managers, using the search function to find emails related to specific projects by entering project keywords can streamline communication and ensure all relevant information is easily accessible.

Glossaire :

Outlook on the web

A web-based email client provided by Microsoft as part of the Office 365 suite, allowing users to send, receive, and manage emails online.

Search box

An input field where users can type keywords or phrases to find specific emails, contacts, or files within Outlook on the web.

Office 365 groups

A feature in Office 365 that allows users to create a shared workspace for collaboration, including shared emails, calendars, and files.

Filters

Options that allow users to narrow down search results based on specific criteria such as folders, sender, subject, keywords, date, and attachments.

Keyword

A specific word or phrase that is used in a search to find relevant emails or items.

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When you have a lot of emails coming in,

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it is sometimes difficult to find a

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specific item in Outlook on the web.

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Search lets you find what you need in

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an instant, whether it is an e-mail,

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contact or file attachment.

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In the search box,

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type what you want to search for,

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contact, subject or part of a message.

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Office 365 groups that contain that

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keyword also appear in the list.

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Then click on the magnifying glass or press

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the Enter key to complete your search only.

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Emails containing that keyword appear here.

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And when you enter a contact

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name in the search box,

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all emails sent by this

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contact are displayed.

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Select filters to refine your

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search with options like Folders.

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From to. Subject Keywords.

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Date from and attachments.

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