Teams - Invite external guests Tutorial

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Objectifs :

This document aims to provide a comprehensive guide on how to enable and use the Guest Mode feature in Microsoft Teams, allowing external individuals to collaborate on projects effectively.

Chapitres :

  1. Introduction to Guest Mode in Microsoft Teams
    Microsoft Teams offers a valuable feature known as Guest Mode, which facilitates collaboration with clients or individuals outside of your organization. This mode allows external users to access specific teams and channels, enhancing teamwork and project management.
  2. Enabling Guest Access
    To utilize the Guest Mode feature, the administrator must first enable Guest Access in Microsoft Teams. Follow these steps to activate this feature: 1. Log in to the Teams admin center using an administrator account. 2. Navigate to the 'Users' tab. 3. Select 'Guest Access' and enable the option. Once enabled, all teams within your organization will have the capability to invite external individuals.
  3. Requirements for External Guests
    The only requirement for external individuals to join your Teams is that they must possess a Microsoft account, which can be either free or professional. This ensures that they can access the necessary features and collaborate effectively.
  4. Inviting External Guests
    When an external person is invited to join a team, they will receive an invitation in their personal inbox. To join as a guest, they simply need to click on the provided link. This process is straightforward and user-friendly.
  5. Guest Participation in Teams
    Once the external guest has accessed Teams, they can actively engage in various activities, including: - Receiving and responding to messages - Accessing files and channels - Engaging in conversations - Participating in conferences - Collaborating on documents This level of access allows for seamless collaboration and communication between team members and external guests.
  6. Conclusion
    Enabling Guest Mode in Microsoft Teams is a powerful way to enhance collaboration with external individuals. By following the outlined steps, organizations can easily invite clients and partners to participate in projects, fostering a more inclusive and productive work environment.

FAQ :

What is Guest Mode in Microsoft Teams?

Guest Mode is a feature that allows external individuals to collaborate on projects by granting them access to specific teams and channels within an organization.

How do I enable Guest Access in Microsoft Teams?

To enable Guest Access, log in to the Teams Admin Center with an administrator account, go to the Users tab, select Guest Access, and enable the option.

What type of account do external guests need to join a team?

External guests must have a Microsoft account, which can be either free or professional, to join a team as a guest.

What can guests do in Microsoft Teams?

Guests can participate in team activities by receiving and responding to messages, accessing files and channels, engaging in conversations, participating in conferences, and collaborating on documents.

Will guests receive an invitation to join a team?

Yes, invited guests will receive an invitation in their personal inbox, which they can click to access Teams as a guest.

Quelques cas d'usages :

Collaborating with Clients

A marketing agency can use Guest Mode to invite clients to specific project teams, allowing them to view progress, provide feedback, and collaborate on marketing materials in real-time.

Joint Ventures with External Partners

A software development company can invite external partners to collaborate on a joint project by granting them access to relevant channels and files, facilitating seamless communication and document sharing.

Training Sessions for External Stakeholders

An educational institution can use Guest Mode to invite external stakeholders to training sessions, enabling them to participate in discussions and access training materials directly within Teams.

Consultation with Industry Experts

A healthcare organization can invite industry experts as guests to collaborate on research projects, allowing them to share insights and access necessary documents while maintaining data security.

Project Management with Freelancers

A project manager can invite freelancers to join specific project teams, allowing them to collaborate on tasks, share updates, and access project files, thus improving overall project efficiency.

Glossaire :

Guest Mode

A feature in Microsoft Teams that allows external individuals to collaborate on projects by granting them access to specific teams and channels within an organization.

Guest Access

A setting that must be enabled by an administrator in Microsoft Teams to allow external users to join teams and channels.

Microsoft account

An account that provides access to Microsoft services, which can be either free or professional. It is required for external individuals to join a team as a guest.

Admin Center

The management interface for Microsoft Teams where administrators can configure settings, including enabling Guest Access.

Channels

Specific areas within a Microsoft Teams workspace where team members can communicate and collaborate on particular topics or projects.

Conferences

Virtual meetings held within Microsoft Teams that allow participants to engage in discussions, share screens, and collaborate in real-time.

résultat(s)
00:00:02
To enable you to invite clients
00:00:05
or individuals outside of your
00:00:07
company to collaborate on a project,
00:00:09
Microsoft Teams is equipped with
00:00:12
a feature called Guest Mode.
00:00:14
This mode allows Teams in your
00:00:16
organization to grant access to teams
00:00:18
and channels to external individuals.
00:00:21
To use this feature,
00:00:22
the administrator must first
00:00:24
activate Guest Access in Teams.
00:00:26
Here is how to proceed.
00:00:28
Login with an administrator account
00:00:31
to the team's admin center.
00:00:33
Go to the Users tab, then select
00:00:36
Guest Access and enable the option.
00:00:40
Once this is done,
00:00:41
all teams in your organization
00:00:43
will have the ability to invite
00:00:45
external people to join their teams.
00:00:47
The only condition is that these
00:00:49
individuals have a Microsoft account,
00:00:51
whether free or professional.
00:00:54
The invited person will receive an
00:00:56
invitation in their personal inbox.
00:00:58
They simply need to click on the
00:01:01
link to access teams as a guest.
00:01:04
From there,
00:01:05
this person can actively participate
00:01:07
in the life of the team by receiving
00:01:10
and responding to messages,
00:01:12
accessing files and channels,
00:01:13
engaging in conversations,
00:01:15
participating in conferences,
00:01:17
and collaborating on documents.

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résultat(s)
00:00:02
Para permitir que você convide clientes
00:00:05
ou indivíduos fora do seu
00:00:07
empresa para colaborar em um projeto,
00:00:09
O Microsoft Teams está equipado com
00:00:12
um recurso chamado Modo Convidado.
00:00:14
Este modo permite que o Teams no seu
00:00:16
organização para conceder acesso às equipas
00:00:18
e canais para indivíduos externos.
00:00:21
Para usar esse recurso,
00:00:22
O administrador deve, em primeiro lugar,
00:00:24
ativar o Acesso de Convidado no Teams.
00:00:26
Veja como proceder.
00:00:28
Iniciar sessão com uma conta de administrador
00:00:31
para o centro de administração da equipa.
00:00:33
Vá para a guia Usuários e selecione
00:00:36
Acesso de convidado e ative a opção.
00:00:40
Feito isso,
00:00:41
Todas as equipas da sua organização
00:00:43
terá a capacidade de convidar
00:00:45
pessoas externas para se juntarem às suas equipas.
00:00:47
A única condição é que estes
00:00:49
os indivíduos têm uma conta Microsoft,
00:00:51
seja gratuito ou profissional.
00:00:54
A pessoa convidada receberá um
00:00:56
convite na caixa de entrada pessoal.
00:00:58
Basta clicar no botão
00:01:01
link para acessar equipes como convidado.
00:01:04
A partir daí,
00:01:05
esta pessoa pode participar ativamente
00:01:07
na vida da equipa, recebendo
00:01:10
e responder a mensagens,
00:01:12
acesso a ficheiros e canais,
00:01:13
participar em conversas,
00:01:15
participação em conferências,
00:01:17
e colaborar em documentos.

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résultat(s)
00:00:02
Per consentirti di invitare clienti
00:00:05
o persone esterne al tuo
00:00:07
azienda per collaborare a un progetto,
00:00:09
Microsoft Teams è dotato di
00:00:12
una funzionalità chiamata Guest Mode.
00:00:14
Questa modalità consente a Teams di utilizzare
00:00:16
organizzazione per concedere l'accesso ai team
00:00:18
e canali verso individui esterni.
00:00:21
Per utilizzare questa funzionalità,
00:00:22
l'amministratore deve innanzitutto
00:00:24
attivare Guest Access in Teams.
00:00:26
Ecco come procedere.
00:00:28
Effettua il login con un account amministratore
00:00:31
al centro di amministrazione del team.
00:00:33
Vai alla scheda Utenti, quindi seleziona
00:00:36
Accesso ospite e abilita l'opzione.
00:00:40
Fatto ciò,
00:00:41
tutti i team della tua organizzazione
00:00:43
avranno la possibilità di invitare
00:00:45
persone esterne a unirsi ai propri team.
00:00:47
L'unica condizione è che questi
00:00:49
le persone hanno un account Microsoft,
00:00:51
gratuito o professionale.
00:00:54
La persona invitata riceverà un
00:00:56
invito nella sua casella di posta personale.
00:00:58
Devono semplicemente fare clic su
00:01:01
link per accedere ai team come ospite.
00:01:04
Da lì,
00:01:05
questa persona può partecipare attivamente
00:01:07
nella vita della squadra ricevendo
00:01:10
e rispondendo ai messaggi,
00:01:12
accesso a file e canali,
00:01:13
impegnarsi in conversazioni,
00:01:15
partecipare a conferenze,
00:01:17
e collaborando alla stesura di documenti.

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résultat(s)
00:00:02
Чтобы вы могли приглашать клиентов
00:00:05
или лиц за пределами вашего
00:00:07
компания для совместной работы над проектом,
00:00:09
Microsoft Teams оснащена
00:00:12
функция под названием «Гостевой режим».
00:00:14
В этом режиме команды могут работать в вашем
00:00:16
организация может предоставлять доступ командам
00:00:18
и каналы связи с внешними лицами.
00:00:21
Чтобы использовать эту функцию,
00:00:22
администратор должен сначала
00:00:24
активировать гостевой доступ в Teams.
00:00:26
Далее описано, как это сделать.
00:00:28
Войдите в систему с учетной записью администратора
00:00:31
в административный центр команды.
00:00:33
Перейдите на вкладку Пользователи и выберите
00:00:36
Гостевой доступ и включите опцию.
00:00:40
Как только это будет сделано,
00:00:41
все команды в вашей организации
00:00:43
будут иметь возможность приглашать
00:00:45
внешних людей присоединиться к своим командам.
00:00:47
Единственное условие заключается в том, что эти
00:00:49
у людей есть учетная запись Microsoft,
00:00:51
будь то бесплатная или профессиональная.
00:00:54
Приглашенное лицо получит
00:00:56
приглашение в личном почтовом ящике.
00:00:58
Им просто нужно нажать на
00:01:01
ссылка для доступа к командам в качестве гостя.
00:01:04
Оттуда
00:01:05
этот человек может активно участвовать
00:01:07
в жизни команды, получая
00:01:10
и отвечая на сообщения,
00:01:12
доступ к файлам и каналам,
00:01:13
участие в беседах,
00:01:15
участие в конференциях,
00:01:17
и совместная работа над документами.

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résultat(s)
00:00:02
Para que puedas invitar a clientes
00:00:05
o personas ajenas a tu
00:00:07
empresa para colaborar en un proyecto,
00:00:09
Microsoft Teams está equipado con
00:00:12
una función llamada Modo invitado.
00:00:14
Este modo permite que Teams esté en tu
00:00:16
la organización puede conceder acceso a los equipos
00:00:18
y canales para personas externas.
00:00:21
Para usar esta función,
00:00:22
el administrador debe primero
00:00:24
activar el acceso de invitado en Teams.
00:00:26
A continuación se explica cómo proceder.
00:00:28
Inicie sesión con una cuenta de administrador
00:00:31
al centro de administración del equipo.
00:00:33
Ve a la pestaña Usuarios y, a continuación, selecciona
00:00:36
Acceda como invitado y habilite la opción.
00:00:40
Una vez hecho esto,
00:00:41
todos los equipos de su organización
00:00:43
tendrá la posibilidad de invitar
00:00:45
personas externas para que se unan a sus equipos.
00:00:47
La única condición es que estos
00:00:49
las personas tienen una cuenta de Microsoft,
00:00:51
ya sea gratuita o profesional.
00:00:54
La persona invitada recibirá un
00:00:56
invitación en su bandeja de entrada personal.
00:00:58
Simplemente tienen que hacer clic en el
00:01:01
enlace para acceder a los equipos como invitado.
00:01:04
A partir de ahí,
00:01:05
esta persona puede participar activamente
00:01:07
en la vida del equipo al recibir
00:01:10
y respondiendo a los mensajes,
00:01:12
acceder a archivos y canales,
00:01:13
participar en conversaciones,
00:01:15
participar en conferencias,
00:01:17
y colaborar en la elaboración de documentos.

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résultat(s)
00:00:02
Om u in staat te stellen klanten uit te nodigen
00:00:05
of personen buiten uw
00:00:07
bedrijf om samen te werken aan een project,
00:00:09
Microsoft Teams is uitgerust met
00:00:12
een functie genaamd Guest Mode.
00:00:14
In deze modus kan Teams in je
00:00:16
organisatie om teams toegang te verlenen
00:00:18
en kanalen naar externe personen.
00:00:21
Om deze functie te gebruiken,
00:00:22
de beheerder moet eerst
00:00:24
activeer gasttoegang in Teams.
00:00:26
Hier leest u hoe u verder moet gaan.
00:00:28
Log in met een beheerdersaccount
00:00:31
naar het beheercentrum van het team.
00:00:33
Ga naar het tabblad Gebruikers en selecteer
00:00:36
Gasttoegang en schakel de optie in.
00:00:40
Zodra dit is gebeurd,
00:00:41
alle teams in je organisatie
00:00:43
zal de mogelijkheid hebben om uit te nodigen
00:00:45
externe mensen om hun teams te versterken.
00:00:47
De enige voorwaarde is dat deze
00:00:49
individuen hebben een Microsoft-account,
00:00:51
of het nu gratis of professioneel is.
00:00:54
De uitgenodigde persoon ontvangt een
00:00:56
uitnodiging in hun persoonlijke inbox.
00:00:58
Ze hoeven alleen maar te klikken op de
00:01:01
link om als gast toegang te krijgen tot teams.
00:01:04
Van daaruit
00:01:05
deze persoon kan actief deelnemen
00:01:07
in het leven van het team door te ontvangen
00:01:10
en het beantwoorden van berichten,
00:01:12
toegang tot bestanden en kanalen,
00:01:13
het aangaan van gesprekken,
00:01:15
deelname aan conferenties,
00:01:17
en samenwerken aan documenten.

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résultat(s)
00:00:02
Aby umożliwić zapraszanie klientów
00:00:05
lub osoby spoza Twojej
00:00:07
firma do współpracy przy projekcie,
00:00:09
Microsoft Teams jest wyposażony w
00:00:12
Funkcja o nazwie Tryb gościa.
00:00:14
Ten tryb umożliwia Teams w
00:00:16
organizacja zapewniająca dostęp zespołom
00:00:18
i kanały dla osób zewnętrznych.
00:00:21
Aby skorzystać z tej funkcji,
00:00:22
Administrator musi najpierw
00:00:24
aktywuj dostęp gości w zespołach.
00:00:26
Oto jak postępować.
00:00:28
Zaloguj się za pomocą konta administratora
00:00:31
do centrum administracyjnego zespołu.
00:00:33
Przejdź do zakładki Użytkownicy, a następnie wybierz
00:00:36
Dostęp dla gości i włącz opcję.
00:00:40
Gdy to się skończy,
00:00:41
wszystkie zespoły w Twojej organizacji
00:00:43
będzie miał możliwość zaproszenia
00:00:45
Osoby zewnętrzne dołączają do swoich zespołów.
00:00:47
Jedynym warunkiem jest, że te
00:00:49
osoby posiadające konto Microsoft,
00:00:51
czy to za darmo, czy profesjonalnie.
00:00:54
Zaproszona osoba otrzyma
00:00:56
zaproszenie w osobistej skrzynce odbiorczej.
00:00:58
Muszą po prostu kliknąć na
00:01:01
link umożliwiający dostęp do zespołów jako gość.
00:01:04
Stamtąd,
00:01:05
osoba ta może aktywnie uczestniczyć
00:01:07
w życiu zespołu poprzez otrzymywanie
00:01:10
i odpowiadanie na wiadomości,
00:01:12
dostęp do plików i kanałów,
00:01:13
angażowanie się w rozmowy,
00:01:15
uczestniczenie w konferencjach,
00:01:17
i współpraca nad dokumentami.

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résultat(s)
00:00:02
Ügyfelek meghívásának lehetővé tétele
00:00:05
vagy az Ön területén kívül eső személyek
00:00:07
a vállalat együttműködik egy projektben,
00:00:09
A Microsoft Teams fel van szerelve
00:00:12
Vendég mód nevű funkció.
00:00:14
Ez a mód lehetővé teszi a Teams használatát
00:00:16
szervezet hozzáférést biztosít a csapatoknak
00:00:18
és csatornák a külső személyek számára.
00:00:21
A funkció használatához
00:00:22
Az adminisztrátornak először kell
00:00:24
aktiválja a Vendéghozzáférést a Teams-ban.
00:00:26
Íme, hogyan kell folytatni.
00:00:28
Bejelentkezés rendszergazdai fiókkal
00:00:31
a csapat adminisztrációs központjába.
00:00:33
Lépjen a Felhasználók fülre, majd válassza ki
00:00:36
Vendég hozzáférés és engedélyezze az opciót.
00:00:40
Ha ez megtörtént,
00:00:41
a szervezet összes csapata
00:00:43
képes lesz meghívni
00:00:45
Külső emberek csatlakozhatnak a csapatukhoz.
00:00:47
Az egyetlen feltétel az, hogy ezek
00:00:49
a magánszemélyek Microsoft-fiókkal rendelkeznek,
00:00:51
akár ingyenes, akár professzionális.
00:00:54
A meghívott személy kap egy
00:00:56
meghívás a személyes postaládájukban.
00:00:58
Egyszerűen rá kell kattintaniuk a
00:01:01
link a csapatok vendégként való eléréséhez.
00:01:04
Onnan,
00:01:05
ez a személy aktívan részt vehet
00:01:07
a csapat életében a fogadással
00:01:10
és üzenetekre válaszolva,
00:01:12
fájlok és csatornák elérése,
00:01:13
beszélgetésekben való részvétel,
00:01:15
konferenciákon való részvétel,
00:01:17
Együttműködés a dokumentumokon.

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