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Teams - Manage channel files using the Shared tab Tutorial

Manage channel files using the shared tab provides a guided tour of a Microsoft Teams channel’s shared tab. It explains two views: in the library shows the SharePoint document library with folders, a top command bar for creating or uploading items, sharing, editing metadata, and workflows, plus columns and custom views. In messages shows files and links shared in conversations, with sender and timestamp, and filters to locate recent items. Switching views helps organize documents vs. find content from chats.

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15 views
Parteger

Available in Microsoft365

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we will explore the shared tab of a Microsoft Teams channel to find,

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create,

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upload,

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and manage files related to that channel.

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In a channel,

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select the shared tab at the top of the window

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next to posts,

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page,

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and notes.

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The shared tab offers two ways to view the same content

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in the library and in messages.

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The in the library view displays a

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SharePoint document library associated with the channel.

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Here documents are organized using folders

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and can be managed just like in SharePoint.

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At the top of the page is the command bar.

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The main action is the create or upload button.

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Clicking create or upload opens a single menu that lets you

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create a folder,

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upload files,

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upload an entire folder,

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or create a new Microsoft 365 file directly in the library,

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such as a Word document.

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Excel workbook,

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PowerPoint presentation,

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one note notebook,

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form survey,

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vis drawing,

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markdown document,

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text document,

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clip champ video or a link

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depending on your organization's configuration,

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additional templates or document types may also be available.

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Other commands on the toolbar include

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share to share the current library,

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forms,

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editing grid.

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View to edit metadata in a spreadsheet-like interface

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and work flows to automate business processes

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below the command bar,

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the document library displays the available files and folders

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with columns such as name,

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modified and modified by.

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Additional columns can be added using a column,

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and you can create custom library views by selecting a view.

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This view is primarily used to organize

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the channel's documents by creating folders,

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uploading files,

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and collaborating on shared documents in a structured workspace.

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Selecting in messages changes the perspective.

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Instead of browsing the document library,

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this view displays the files and links

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that have been shared in channel conversations.

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Each item is shown together with information such as

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who shared it and when it was shared.

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You can also filter the list to quickly locate recent files,

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files only,

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or links only.

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Making it much easier to find content that was posted

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in a conversation without scrolling through the channel history.

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By switching between in the library and in messages,

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you can choose the view that best fits your task.

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In the library is designed for organizing and managing documents,

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while in messages helps you quickly locate files

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and links that were shared during conversations.

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Together these two views make the shared tab the central location

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for collaborating on files within a Microsoft Teams channel.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

Microsoft Teams Video Training - Intermediate

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Microsoft Teams Video Training - Intermediate

Build confidence in Teams with advanced files, channels, meetings, collaboration, and settings.

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