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Teams - Manage the flow of a Teams meeting Tutorial

Manage the flow of a Teams meeting focuses on the top control bar for essential actions. It covers muting and unmuting the microphone, adjusting audio devices and options like noise cancellation, turning the camera on or off, and using the chat to send messages without interrupting, as well as viewing the attendee list and signaling the desire to speak with a raised hand. It also describes sharing content (screen, window, whiteboard, or PowerPoint), the include sound option for media, and accessing the more menu for recordings, transcription, and settings, plus how to leave or end the meeting.

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Parteger

Available in Microsoft365

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the essentials are controlled from the control bar at the top of the window.

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Let's start with the microphone.

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Click the microphone icon

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to mute or unmute.

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When the microphone is crossed out,

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the other participants cannot hear you.

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This is the setting to use as soon as you are not speaking

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to avoid background noise.

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If you need to change your audio device,

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click the little arrow next to the microphone.

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Teams then displays the available speakers,

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the microphone used,

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as well as certain options such as noise cancellation or voice isolation.

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This is the place to come if the sound comes out of the wrong headphones.

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If the microphone is not the right one,

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or if the environment is noisy

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right next to it,

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you find the camera.

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Click camera to turn your image on or off.

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When the cameras off,

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participants see your photo or initials instead of the video.

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This is handy if you wanna keep your connection,

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avoid a distraction,

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or simply be without video during part of the meeting.

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To communicate in writing,

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click chat.

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The conversation panel opens on the side.

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You can write a message,

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ask a question,

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share a link,

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or keep an important piece of information

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without interrupting the person speaking.

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Then click on people to see the list of attendees.

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This pane lets you see who's in the meeting,

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who's invited,

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and share an invitation if you need to bring someone in

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to ask to speak without interrupting the exchange.

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Use Ray's hand.

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Teams displays a signal next to your name

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so the host can see that you wanna speak

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to react quickly,

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click react.

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You can send a visual reaction

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such as to approve,

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encourage.

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Or signal that you understand.

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Without speaking

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If you need to show something on the screen,

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click share.

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The share panel opens with several choices.

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You can share a full screen,

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a specific window,

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a whiteboard,

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or a PowerPoint presentation.

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Before you choose,

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also check the include sound option if you need to play video or audio.

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The more menu contains add-on options

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here you can find recording,

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transcription,

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meeting information,

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audio settings,

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video effects,

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language,

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voice,

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and other settings depending on your environment.

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Finally,

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the leave button is used to exit the meeting.

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Be careful of the difference.

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Leaving makes you just take you out

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while ending the meeting closes the session for everyone when you have that right.

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In summary,

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during a team's meeting,

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the top bar is your dashboard

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mic,

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camera,

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chat,

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participant,

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raised hand,

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reaction,

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share,

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other actions,

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and then exit.

Mandarine AI: WHAT YOU SHOULD KNOW

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