OneDrive - Modify Sharing Rules Tutorial

Learn how to modify sharing settings in OneDrive to ensure your files' security. Discover how to manage access to sharing links and authorized individuals. Enhance the protection of your documents and maintain full control over the privacy of your information.

00:53
462 views

Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to modify sharing rules for files and folders in OneDrive, ensuring users can manage access effectively.

Chapitres :

Introduction to OneDrive Sharing Rules
OneDrive allows users to share files and folders with others, providing flexibility in collaboration. Understanding how to modify sharing rules is essential for maintaining control over your documents.
Accessing the Sharing Window
To modify sharing rules for a file or folder in your OneDrive space, follow these steps: 1. Open the sharing window for the desired file or folder. 2. Click on the ellipsis (three dots) to access more options. 3. Select 'Manage Access' from the dropdown menu.
Managing Access Links
In the 'Manage Access' window, you will find: - A list of access links you have created for your document. - A list of individuals who have access through these links. This overview allows you to keep track of who can view or edit your files.
Revoking Access Links
If you need to revoke access to your file, you can do so by: - Clicking on the 'Delete' option next to the access link. Once deleted, all collaborators using that link will no longer have access to your file.
Re-sharing Documents
If you wish to share the document again after revoking access, you will need to: 1. Create a new sharing link. 2. Send this link to the relevant collaborators. This ensures that only those you intend to share with can access the document.
Modifying Direct Access Rights
For individuals you have granted direct access to your document, you can modify their permissions by: - Changing their rights to either 'Editing' or 'View Only' access. - Completely stopping sharing with any of these individuals if necessary.

FAQ :

How can I change the sharing settings of a file in OneDrive?

To change the sharing settings of a file in OneDrive, open the sharing window, click on the ellipsis (three dots), and select 'Manage Access'. From there, you can modify access links and permissions.

What happens if I delete a sharing link in OneDrive?

If you delete a sharing link in OneDrive, all collaborators who were using that link will no longer have access to the file or folder.

Can I grant different access levels to different people in OneDrive?

Yes, in OneDrive, you can grant different access levels to different people, allowing some to edit the document while others can only view it.

What is the difference between editing rights and view only access?

Editing rights allow users to make changes to a document, while view only access permits users to see the document without making any modifications.

How do I share a document again after revoking access?

To share a document again after revoking access, you will need to create a new sharing link and send it to the relevant collaborators.

Quelques cas d'usages :

Team Collaboration on Projects

In a project management scenario, team members can use OneDrive to share project documents. By managing access, the project manager can ensure that only specific team members can edit the project plan while others can only view it, enhancing collaboration and maintaining document integrity.

Client Document Sharing

A consultant can share reports with clients via OneDrive. By creating access links with view only permissions, the consultant can ensure that clients can review the documents without the risk of altering them, thus maintaining the original content.

Educational Resource Sharing

Teachers can use OneDrive to share educational materials with students. By managing access, they can allow students to edit collaborative documents while restricting access to sensitive materials, ensuring a secure learning environment.

Revising Shared Documents

In a scenario where a document needs to be revised, a user can revoke access to previous collaborators and create a new link for updated access. This ensures that only the intended recipients can view or edit the latest version of the document.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, share them with others, and access them from any device with internet connectivity.

Sharing Rules

Settings that determine how a file or folder can be accessed by others, including who can view or edit the content.

Access Links

URLs generated to allow specific users or groups to access a shared file or folder in OneDrive.

Manage Access

A feature in OneDrive that allows users to view and modify the sharing settings and permissions for their files and folders.

Collaborators

Individuals who have been granted access to view or edit a shared document or folder.

Revoking Access

The process of removing access rights from users, which can be done by deleting access links or modifying permissions.

Editing Rights

Permissions that allow users to make changes to a document or file.

View Only Access

Permissions that allow users to view a document or file without the ability to make any changes.

00:00:04

or folder in your onedrive space at any time.

00:00:07

To do this in the sharing window, click on the ellipsis, then on manage access.

00:00:13

In this window,

00:00:14

you will find a list of the access links you have created for your document,

00:00:17

as well as a list of people for whom these links work

00:00:21

at any time. You can revoke these links by clicking on delete.

00:00:25

All collaborators who are using them will no longer have access to your file.

00:00:30

If you wish to share it again,

00:00:32

you will need to create a new sharing link and send it to the relevant collaborators

00:00:37

for people to whom you have granted direct access to your document,

00:00:40

you can modify their rights on the document,

00:00:43

either editing or view only access.

00:00:46

You can also completely stop sharing with any of these people.

00:00:02

pode modificar as regras de partilha de um ficheiro

00:00:04

ou pasta no espaço do onedrive a qualquer momento.

00:00:07

Para o fazer na janela de partilha, clique nas elipse e, em seguida, em gerir o acesso.

00:00:13

Nesta janela,

00:00:14

encontrará uma lista dos links de acesso que criou para o seu documento,

00:00:17

bem como uma lista de pessoas para as quais estes links funcionam

00:00:21

a qualquer momento. Pode revogar estes links clicando em apagar.

00:00:25

Todos os colaboradores que os estiverem a utilizar deixarão de ter acesso ao seu ficheiro.

00:00:30

Se quiserem partilhá-lo novamente,

00:00:32

terá de criar um novo link de partilha e enviá-lo aos colaboradores relevantes

00:00:37

para as pessoas a quem concedeu acesso directo ao seu documento,

00:00:40

pode modificar os seus direitos no documento,

00:00:43

edição ou acesso apenas para visualização.

00:00:46

Também pode parar completamente de partilhar com qualquer uma destas pessoas.

00:00:02

puoi modificare le regole di condivisione di un file

00:00:04

o una cartella nel tuo spazio di OneDrive in qualsiasi momento.

00:00:07

Per farlo nella finestra di condivisione, fai clic sui puntini di sospensione, quindi su gestisci l'accesso.

00:00:13

In questa finestra,

00:00:14

troverai un elenco dei link di accesso che hai creato per il tuo documento,

00:00:17

oltre a un elenco di persone per le quali funzionano questi link

00:00:21

in qualsiasi momento È possibile revocare questi collegamenti facendo clic su Elimina.

00:00:25

Tutti i collaboratori che li utilizzano non avranno più accesso al tuo file.

00:00:30

Se desideri condividerlo nuovamente,

00:00:32

dovrai creare un nuovo link di condivisione e inviarlo ai collaboratori pertinenti

00:00:37

per le persone a cui hai concesso l'accesso diretto al tuo documento,

00:00:40

puoi modificare i loro diritti sul documento,

00:00:43

modifica o accesso di sola visualizzazione.

00:00:46

Puoi anche interrompere completamente la condivisione con una di queste persone.

00:00:02

вы можете изменить правила совместного использования файла

00:00:04

или папку в вашем пространстве onedrive в любое время.

00:00:07

Для этого в окне совместного доступа нажмите на многоточие, а затем на кнопку «Управление доступом».

00:00:13

В этом окне

00:00:14

вы найдете список ссылок доступа, которые вы создали для своего документа,

00:00:17

а также список людей, для которых эти ссылки работают

00:00:21

в любое время. Вы можете отозвать эти ссылки, нажав «Удалить».

00:00:25

Все соавторы, которые их используют, больше не будут иметь доступа к вашему файлу.

00:00:30

Если вы захотите поделиться им снова,

00:00:32

вам нужно будет создать новую ссылку для обмена информацией и отправить ее соответствующим соавторам

00:00:37

для людей, которым вы предоставили прямой доступ к своему документу,

00:00:40

вы можете изменить их права на документ,

00:00:43

либо редактирование, либо доступ только к просмотру.

00:00:46

Вы также можете полностью прекратить делиться информацией с кем-либо из этих людей.

00:00:02

puede modificar las reglas de uso compartido de un archivo

00:00:04

o una carpeta de tu espacio de OneDrive en cualquier momento.

00:00:07

Para hacerlo, en la ventana para compartir, haz clic en los puntos suspensivos y, a continuación, en gestionar el acceso.

00:00:13

En esta ventana,

00:00:14

encontrará una lista de los enlaces de acceso que ha creado para su documento,

00:00:17

así como una lista de las personas para las que funcionan estos enlaces

00:00:21

en cualquier momento. Puede revocar estos enlaces haciendo clic en eliminar.

00:00:25

Todos los colaboradores que los usen dejarán de tener acceso a tu archivo.

00:00:30

Si deseas volver a compartirlo,

00:00:32

tendrás que crear un nuevo enlace para compartir y enviarlo a los colaboradores pertinentes

00:00:37

para las personas a las que has concedido acceso directo a tu documento,

00:00:40

puede modificar sus derechos sobre el documento,

00:00:43

acceso de edición o solo de visualización.

00:00:46

También puedes dejar de compartir por completo con cualquiera de estas personas.

00:00:02

je kunt de regels voor het delen van een bestand wijzigen

00:00:04

of map in je OneDrive-ruimte op elk gewenst moment.

00:00:07

Om dit in het deelvenster te doen, klikt u op het weglatingsteken en vervolgens op Toegang beheren.

00:00:13

In dit venster

00:00:14

vindt u een lijst met de toegangslinks die u voor uw document hebt gemaakt,

00:00:17

evenals een lijst van mensen voor wie deze links werken

00:00:21

op elk gewenst moment. Je kunt deze links intrekken door op verwijderen te klikken.

00:00:25

Alle medewerkers die ze gebruiken, hebben geen toegang meer tot je bestand.

00:00:30

Als je het nog een keer wilt delen,

00:00:32

je moet een nieuwe link voor delen maken en deze naar de relevante medewerkers sturen

00:00:37

voor mensen aan wie u directe toegang tot uw document hebt verleend,

00:00:40

je kunt hun rechten op het document wijzigen,

00:00:43

toegang tot bewerken of alleen bekijken.

00:00:46

Je kunt ook helemaal stoppen met delen met een van deze mensen.

00:00:02

można zmodyfikować reguły udostępniania pliku

00:00:04

lub folder w przestrzeni onedrive w dowolnym momencie.

00:00:07

Aby to zrobić w oknie udostępniania, kliknij elipsę, a następnie Zarządzaj dostępem.

00:00:13

W tym oknie,

00:00:14

znajdziesz listę linków dostępu, które utworzyłeś dla swojego dokumentu,

00:00:17

a także listę osób, dla których te linki działają

00:00:21

w dowolnym momencie. Możesz odwołać te linki, klikając Usuń.

00:00:25

Wszyscy współpracownicy, którzy z nich korzystają, nie będą już mieli dostępu do Twojego pliku.

00:00:30

Jeśli chcesz się nim ponownie podzielić,

00:00:32

będziesz musiał utworzyć nowy link do udostępniania i wysłać go do odpowiednich współpracowników

00:00:37

dla osób, którym udzieliłeś bezpośredniego dostępu do swojego dokumentu,

00:00:40

możesz modyfikować swoje prawa do dokumentu,

00:00:43

Edycja lub dostęp tylko do widoku.

00:00:46

Możesz także całkowicie przestać udostępniać którejkolwiek z tych osób.

00:00:02

módosíthatja a fájl megosztási szabályait

00:00:04

vagy mappát a onedrive-térben bármikor.

00:00:07

Ehhez a megosztási ablakban kattintson az ellipszisre, majd a hozzáférés kezelése elemre.

00:00:13

Ebben az ablakban

00:00:14

megtalálja a dokumentumhoz létrehozott hozzáférési linkek listáját,

00:00:17

valamint azoknak az embereknek a listája, akiknek ezek a linkek működnek

00:00:21

bármikor. Ezeket a linkeket a törlés gombra kattintva visszavonhatja.

00:00:25

Minden együttműködő, aki ezeket használja, már nem férhet hozzá a fájlhoz.

00:00:30

Ha újra meg akarja osztani,

00:00:32

létre kell hoznia egy új megosztási linket, és el kell küldenie az érintett munkatársaknak

00:00:37

olyan személyek számára, akiknek közvetlen hozzáférést biztosított a dokumentumához,

00:00:40

módosíthatja a dokumentumon szereplő jogaikat,

00:00:43

szerkesztés vagy csak megtekintési hozzáférés.

00:00:46

Teljesen abbahagyhatja a megosztást ezekkel az emberekkel.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

612 Views

Microsoft Video Training OneDrive – Intermediate

Learn to master the advanced features of Microsoft OneDrive to improve collaboration and manage your professional documents effectively.

ALL COURSES