Viva Engage - Navigating within a group Tutorial

In this video, you will learn how to navigate within a group in Microsoft 365. The video covers the features and tools available in Microsoft 365 that can help you effectively navigate and collaborate within a group.
This will help you streamline your workflow and improve productivity within your team.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of how to navigate and utilize the features of a community group within the Viva Engage platform. It highlights key functionalities, including accessing groups, exploring tabs, and conducting searches, to enhance user engagement and collaboration.

Chapitres :

Accessing a Group
To access a community group, simply select it from the right sidebar under the 'All Company' group section. This allows you to open the community of your choice quickly.
Navigating the Group Page
Once you click on a group, the page will load in the central panel. At the top, you will see the name and image of the community, providing a clear identification of the group. Below this basic information, various tabs are available for navigation.
Tabs Overview
The group page features several tabs that facilitate easy navigation: - **Conversations Tab**: Displays all conversations within the group, allowing members to engage in discussions. - **About Tab**: Provides detailed information about the group, including statistics, community members, and other relevant details. - **Files Tab**: Accessible from the right sidebar, this tab contains a complete list of files shared by all members. You can find various types of files here, such as Office documents, images, videos, PDF files, and zip folders. - **Events Tab**: The last tab offers access to a list of community events, keeping members informed about upcoming activities.
Conducting Searches
To enhance your experience, you can use the search bar to conduct targeted searches within the group. You have the option to limit your search to the group only or expand it to include the entirety of Viva Engage. This feature allows for efficient information retrieval and engagement.

FAQ :

How do I access a group in Viva Engage?

To access a group, simply select it from the right sidebar under the All company group section.

What information can I find in the About tab of a group?

The About tab provides detailed information about the group, including its purpose, statistics, and a list of community members.

What types of files can be shared in a group?

Members can share various types of files, including Office documents, images, videos, PDF files, and zip folders.

How can I search for specific content within a group?

You can use the search bar to enter keywords and conduct targeted searches. You can choose to limit the search to the group only or search across the entire Viva Engage platform.

What is the purpose of the Conversations tab?

The Conversations tab displays all discussions and messages exchanged among group members, allowing for easy navigation through past conversations.

Quelques cas d'usages :

Team Collaboration

In a corporate environment, teams can use Viva Engage to create a dedicated group for project collaboration. Members can share files, discuss project updates in the Conversations tab, and access important documents through the Files tab, enhancing communication and productivity.

Event Planning

Groups can utilize the community events feature to organize and promote upcoming events. By sharing event details in the About tab and using the Files tab to distribute related materials, members can ensure everyone is informed and prepared.

Knowledge Sharing

Organizations can create groups focused on specific topics or areas of expertise. Members can share relevant files, engage in discussions, and use the search bar to find specific information, fostering a culture of knowledge sharing and continuous learning.

Onboarding New Employees

HR departments can set up a group for new hires to facilitate their onboarding process. The group can provide essential resources, answer questions through the Conversations tab, and share important documents in the Files tab, helping new employees acclimate quickly.

Glossaire :

Viva Engage

A platform designed for collaboration and communication within organizations, allowing members to connect, share information, and engage in discussions.

Sidebar

A vertical column on the side of a webpage that provides additional navigation options or information related to the main content.

Conversations tab

A section within a group that displays all discussions and messages exchanged among group members.

About tab

A section that provides detailed information about the group, including its purpose, statistics, and member details.

Files tab

A section that lists all files shared within the group, including various formats such as Office documents, images, videos, PDF files, and zip folders.

Search bar

An input field that allows users to enter keywords to find specific content within the group or across the entire platform.

Community events

Scheduled activities or gatherings organized for group members to participate in, which can be accessed through the Last tab.

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To access a group,

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simply select it in the right sidebar.

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Note that by default you are automatically

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a part of the All company group.

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You can open the community of

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your choice by selecting it here.

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When the page of the group you clicked on

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appears at the top of the central panel,

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you will see the name and

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image of the community.

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Below this basic information you

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will find different tabs that

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allow you to navigate through

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the various pages of the group.

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The Conversations tab displays

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all the groups conversations.

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The About tab provides more information

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about the group including statistics,

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community members and details.

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Also found in the right sidebar,

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the Files tab.

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If you access the complete list

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of files that have been shared

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in the group by all members,

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here you will find various types of

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files such as Office documents, images,

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videos, PDF files or zip folders.

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For example,

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the Last tab provides access to

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the list of community events.

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Finally,

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by entering keywords in the search bar,

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you can conduct targeted searches

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directly within the group.

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You can choose whether the search

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is limited to the group only or

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the entirety of Viva Engage.

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