Platform Banner

Outlook - Open a Shared Calendar Tutorial

Discover how to open and view shared calendars in Outlook. Learn how to overlay a shared calendar onto your own, compare availability, and manage multiple schedules effortlessly. Explore different permission levels and understand how they impact the information displayed. Enhance your collaboration skills with this intermediate tutorial on collaborating effectively in Outlook.

01:29
552 views
Parteger

Available in Microsoft365

00:00:05

we'll demonstrate how to open and view other people's calendars in outlook.

00:00:10

When someone grants you access to their calendar,

00:00:12

you'll receive a notification in your inbox.

00:00:15

Click accept to access the calendar, then click view calendar to open it.

00:00:20

Once you select a calendar, it will automatically overlay onto your own,

00:00:24

allowing you to quickly compare availability between your schedule and theirs.

00:00:28

If you prefer to view the shared calendar side by side with your other calendars,

00:00:32

click the split view button at the top of the pane.

00:00:35

This will allow you to see the

00:00:36

agendas separately making it easier to compare availability

00:00:40

in the left pane. You'll find a list of shared calendars

00:00:44

to display a calendar. Simply click the option button next to the person's name.

00:00:49

The information displayed in a shared calendar depends on the permissions.

00:00:53

You've been given

00:00:54

availability.

00:00:55

If the person granted you basic access,

00:00:58

you'll only see whether they are free or busy,

00:01:01

limited details with limited access,

00:01:03

you'll also see event titles in addition to availability, full access.

00:01:08

If you have full access, you can open events to view all details.

00:01:13

In some cases, if you've been granted advanced permissions,

00:01:16

you can even create meetings or appointments on the other person's behalf,

00:01:19

indicating that you are a delegate or have full calendar ownership

00:01:24

and there you have it,

00:01:25

you now know how to view shared calendars

00:01:27

and outlook and manage multiple schedules with ease.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

E-learning Intermédiaire

Vu 1948 fois

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email and calendar management. This comprehensive course will enable you to automate your processes, customize your workspace, and maximize your productivity.

ALL COURSES