Office Online - Perform a search Tutorial

Discover how to supercharge your workflow with the Microsoft 365 search tool. This quick guide shows you how to start a search, use filters, and refine results across files, sites, people, news, messages, and more. Learn to find documents, contacts, and conversations fast, saving precious time in daily work.

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Available in Microsoft365

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that makes it easy to locate SharePoint apps,

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files,

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collaborators,

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and sites.

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This tool is designed to improve your efficiency by

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giving you quick access to the resources you need.

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To start using the search tool,

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click on the search tab,

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then click on the search bar at the top of the portal.

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A selection of results based on your recent activity is automatically generated,

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including people you contact regularly.

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Start typing your search,

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for example,

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the name of a document.

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As you type,

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you will be offered different elements that could match your query.

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To view all the results of your search,

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press the enter key on your keyboard.

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Once you have started the search,

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you will be directed to the results page.

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The all tab brings together all relevant results

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regardless of their nature.

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You can also use filters to narrow down your search.

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The files tab displays all the files and folders that match your search.

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Here you will find office documents,

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images,

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videos,

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and PDF files.

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Microsoft 365 allows you to sort your results by the type of file you're looking for,

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as well as by date modified.

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The sites tab presents different SharePoint sites that match your search.

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The people tab shows collaborators whose names or profiles match the search.

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It is particularly useful for finding a contact

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or consulting their professional profile.

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The news tab is a collection of internal news content

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within the organization

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such as posts,

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announcements,

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or communications shared through SharePoint or Viva.

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The messages tab allows you to display messages from teams

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or Outlook related to your search,

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making it easier to access a specific conversation or exchange.

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The images tab contains the images associated with your search,

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whether they are stored in documents or on SharePoint sites.

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This menu provides access to other specific types of results

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depending on the services used in your organization,

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for example,

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videos,

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events,

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or other Microsoft 365 content.

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The feedback button is used to provide Microsoft

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with your feedback on the search feature.

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Microsoft 365 search allows you to quickly find files,

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messages,

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sites,

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and contacts

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while saving time in your daily work.

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