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Outlook - Prepare for Time Out of Office (Viva Insights) Tutorial

Get ready for your time away from the office with Viva Insights and Outlook! Discover how to improve productivity and well-being by scheduling out of office messages, managing meetings, and optimizing your tasks. Learn to personalize automatic responses, separate internal and external communication, and ensure a smooth transition back to work. Take control of your work data and make the most of your time off!

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Parteger

Available in Microsoft365

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we'll demonstrate how to prepare for your time away

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from the office using viva insights and outlook.

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This feature helps you improve productivity and well-being by

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providing personalized recommendations based on your work data.

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We'll use it to schedule your out of office

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messages and manage any meetings you'll miss during your absence

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to get started. Click new message,

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then in the ribbon, click on the viva insights icon. A

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panel will open on the right giving you access to several features.

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Click on plan your time away

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here. You can select your out of office dates using the calendar,

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then click schedule.

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Now you can compose the automatic response that will be

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sent to anyone who emails you during your absence.

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A default message will already be provided, but you can customize it

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below that. You'll find the option. Send outside my organization.

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If you activate this, you can create a different message for external contacts,

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separating internal and external communication.

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Once your message is written,

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click save

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if you have meetings scheduled during your time away, click on resolve meetings,

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select the meetings you won't be attending

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and write a specific message to notify your colleagues that you won't be present.

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Once the message is ready, click, confirm

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finally in the book time to focus section,

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you can optimize your tasks on your last

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day to ensure they're completed before you leave.

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Add a title

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and duration for each task.

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You can also prepare for your return such as

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scheduling time to process emails or other tasks.

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Once you've completed all these settings, you can close the panel

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and go to your calendar,

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you'll see that your out of office dates are now clearly marked

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in your calendar based on the information you entered in viva insights.

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And here we are now,

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you know how to use viva insights to schedule your

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out of office messages and manage your time efficiently.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

E-learning Intermediate

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Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email and calendar management. This comprehensive course will enable you to automate your processes, customize your workspace, and maximize your productivity.

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