Platform Banner

Outlook - Prepare for Time Out of Office (Viva Insights) Tutorial

Get ready for your time away from the office with Viva Insights and Outlook! Discover how to improve productivity and well-being by scheduling out of office messages, managing meetings, and optimizing your tasks. Learn to personalize automatic responses, separate internal and external communication, and ensure a smooth transition back to work. Take control of your work data and make the most of your time off!

02:08
598 views
Parteger

Available in Microsoft365

00:00:05

we'll demonstrate how to prepare for your time away

00:00:08

from the office using viva insights and outlook.

00:00:11

This feature helps you improve productivity and well-being by

00:00:14

providing personalized recommendations based on your work data.

00:00:18

We'll use it to schedule your out of office

00:00:20

messages and manage any meetings you'll miss during your absence

00:00:25

to get started. Click new message,

00:00:29

then in the ribbon, click on the viva insights icon. A

00:00:33

panel will open on the right giving you access to several features.

00:00:37

Click on plan your time away

00:00:39

here. You can select your out of office dates using the calendar,

00:00:45

then click schedule.

00:00:47

Now you can compose the automatic response that will be

00:00:50

sent to anyone who emails you during your absence.

00:00:53

A default message will already be provided, but you can customize it

00:00:58

below that. You'll find the option. Send outside my organization.

00:01:02

If you activate this, you can create a different message for external contacts,

00:01:06

separating internal and external communication.

00:01:10

Once your message is written,

00:01:11

click save

00:01:13

if you have meetings scheduled during your time away, click on resolve meetings,

00:01:18

select the meetings you won't be attending

00:01:21

and write a specific message to notify your colleagues that you won't be present.

00:01:26

Once the message is ready, click, confirm

00:01:29

finally in the book time to focus section,

00:01:32

you can optimize your tasks on your last

00:01:34

day to ensure they're completed before you leave.

00:01:37

Add a title

00:01:39

and duration for each task.

00:01:42

You can also prepare for your return such as

00:01:44

scheduling time to process emails or other tasks.

00:01:48

Once you've completed all these settings, you can close the panel

00:01:52

and go to your calendar,

00:01:53

you'll see that your out of office dates are now clearly marked

00:01:57

in your calendar based on the information you entered in viva insights.

00:02:01

And here we are now,

00:02:03

you know how to use viva insights to schedule your

00:02:05

out of office messages and manage your time efficiently.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

E-learning Intermédiaire

Vu 1999 fois

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email and calendar management. This comprehensive course will enable you to automate your processes, customize your workspace, and maximize your productivity.

ALL COURSES