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Teams - Presentation of different tools in a meeting Tutorial

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the tools available in Microsoft Teams for enhancing virtual meetings. It will cover key functionalities such as chat, raising hands, reactions, view customization, and application integration, ensuring users can effectively interact and share content during meetings.

Chapitres :

Introduction to Microsoft Teams Meeting Tools
Microsoft Teams offers a variety of tools designed to facilitate interaction during virtual meetings. These tools enhance communication and collaboration among participants, making meetings more engaging and productive.
Key Tools for Interaction
In the top menu of a Microsoft Teams meeting, several tools are available for participants to interact and share content. The main tools include:
Chat
The chat tool allows participants to communicate with each other during the meeting. After the meeting concludes, the entire conversation can be accessed in the chat tab, ensuring that important discussions are not lost.
Raise Hand
The raise hand tool indicates that a participant wishes to speak while another is presenting. When activated, a small notification appears above the People tab next to the name of the participant who wants to contribute.
Reactions
Participants can use the reactions tool to express their feelings during the meeting through emojis. This feature adds a layer of engagement and allows for non-verbal feedback.
View Customization
The view tool enables users to customize their visual experience during meetings. Participants can adjust their layout to focus on specific speakers or content.
Application Integration
Microsoft Teams supports various applications that can enhance meetings. Some popular applications include YouTube, Asana, Figma, Jira, and Klaxon. These applications can be integrated into meetings to provide additional functionality and resources.
Additional Meeting Settings
In the more options menu, users can find settings such as recording the meeting, changing backgrounds, and adjusting general meeting settings. Participants can also turn their camera and microphone on or off as needed.
Sharing Content
The share tool allows participants to share content with others during the meeting. This feature is essential for collaborative discussions and presentations.
Conclusion
Understanding and utilizing the various tools available in Microsoft Teams can significantly enhance the virtual meeting experience. By effectively using chat, reactions, and application integrations, participants can foster better communication and collaboration.

FAQ :

What is Microsoft Teams?

Microsoft Teams is a collaboration platform that integrates chat, video meetings, file storage, and application integration to facilitate teamwork.

How can I communicate during a Microsoft Teams meeting?

You can communicate during a meeting using the chat tool, which allows you to send messages to other participants.

What does the 'Raise' feature do in Microsoft Teams?

The 'Raise' feature allows you to signal that you want to speak while another participant is presenting, ensuring that your request is noticed.

How do I react to something during a meeting?

You can use the 'React' tool to express your feelings or responses during a meeting by selecting emojis.

Can I share my screen in a Microsoft Teams meeting?

Yes, you can use the 'Share' tool to share your screen or specific content with other meeting participants.

What applications can I use in Microsoft Teams?

You can use various applications such as YouTube, Asana, Figma, and Jira to enhance your meetings in Microsoft Teams.

How do I change my background during a video call?

You can change your background by accessing the background settings in the meeting options, allowing you to use images or blur your background.

Is it possible to record a meeting in Microsoft Teams?

Yes, Microsoft Teams allows you to record meetings for later review, which can be useful for those who could not attend.

Quelques cas d'usages :

Remote Team Collaboration

Using Microsoft Teams, remote teams can hold virtual meetings to discuss projects, share updates, and collaborate in real-time, improving communication and productivity.

Project Management Meetings

Teams can integrate project management tools like Asana or Jira into their meetings to track progress, assign tasks, and discuss project timelines, enhancing project oversight.

Training Sessions

Organizations can use Microsoft Teams to conduct training sessions, utilizing the screen sharing feature to present materials and the recording feature to provide access to those who missed the live session.

Client Presentations

Professionals can use Microsoft Teams to present to clients, sharing their screens to showcase products or services while using the chat feature to address client questions in real-time.

Virtual Events

Companies can host virtual events using Microsoft Teams, integrating various applications to create an engaging experience, while utilizing the chat and reaction tools to interact with attendees.

Glossaire :

Microsoft Teams

A collaboration platform that combines workplace chat, video meetings, file storage, and application integration.

Chat

A tool within Microsoft Teams that allows participants to communicate via text during a meeting.

Raise

A feature that indicates a participant wants to speak while another participant is speaking or presenting.

React

A tool that allows participants to express their feelings or responses during a meeting using emojis.

View

A feature that allows users to customize their visual experience during meetings.

Apps

Various applications that can be integrated into Microsoft Teams to enhance meeting experiences, such as YouTube, Asana, Figma, and Jira.

Share

A tool that enables participants to share content, such as documents or presentations, with other meeting members.

Background settings

Options that allow users to change their background during video calls, including the ability to use images or blur the background.

Record the meeting

A feature that allows users to record the entire meeting for later review.

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When you are in a virtual meeting,

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Microsoft Teams offers various tools

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that allow you to interact with the

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resenter and other meeting participants.

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In the menu at the top of the meeting,

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you will find various tools to

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interact or share content chat.

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This tool allows you to communicate

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with other members of the meeting.

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Once the meeting is over, you can find

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the entire conversation in the chat tab.

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Raise This tool indicates that

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you want to speak while another

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participant is speaking or resenting.

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When you activated,

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a small notification appears above

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the People tab and next to the name

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of the person who wishes to speak.

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React This tool allows you to

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react to the meeting using emojis.

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View This tool allows you to

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customize your view during meetings.

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Apps. In Microsoft Teams you can use various

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applications to enliven your meetings.

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You will find a multitude of

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applications including YouTube,

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Asana, Figma, Jira.

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Klaxon and many others.

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More In this menu you will find

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settings such as Record the meeting,

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change your background, watch the video,

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use a background image during a

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video call For more information.

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Set Languages and voices

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general meeting settings.

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Turn your camera and microphone on or off.

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Share This tool allows you to share

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content with other members of the meeting.

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You can watch the video Share content

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in meetings For more information.

Mandarine AI: WHAT YOU SHOULD KNOW

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