Outlook - Recover deleted items Tutorial

In this video, you will learn how to recover a deleted email in Microsoft Outlook.
The video covers the steps to recover deleted emails in both the Outlook application and Outlook Online.
In the application, you can find deleted emails in the "Deleted Items" folder.
If you have emptied this folder, you can still recover recently deleted emails by clicking on "Recover items recently deleted from this folder." In Outlook Online, you can right-click on the deleted email and click "Restore" to recover it.
This tutorial will help you quickly and easily recover any accidentally deleted emails in Microsoft Outlook.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to recover deleted items from your Outlook mailbox, detailing the steps to locate items in the Deleted Items folder and the Recoverable Items folder.

Chapitres :

Introduction
Accidentally deleting an item from your Outlook mailbox can be concerning, but it's important to know that these items may not be permanently lost. This guide will walk you through the steps to recover deleted items effectively.
Searching in the Deleted Items Folder
The first step in recovering a deleted item is to check the Deleted Items folder. If the item you are looking for is present, you can easily restore it to your inbox or another folder. Here’s how to do it: - **Right-click** on the item you wish to recover. - Select **Move** and then **Other Folder**. - A window will open, allowing you to choose the folder to which you want to move the item. - Alternatively, you can use a **drag and drop** method to move the item to your desired folder, which is often quicker.
Recovering Calendar Items
The process for retrieving other types of elements, such as calendar items, follows the same principle: - **Right-click** on the calendar item. - Choose **Move** and then **Other Folder**. - Select **Calendar** to restore it to your calendar.
Accessing the Recoverable Items Folder
If you cannot find the item in the Deleted Items folder, you can search for it in the Recoverable Items folder. This hidden folder contains items that have been moved there after the Deleted Items folder has been emptied. To access it: - From the Deleted Items folder, look for the **Recover Deleted Items from Server** option in the ribbon. - Click on it to open a window displaying a list of deleted items that can still be retrieved. - Select the items you wish to recover, check the **Restore Selected Items** option, and click **OK**.
Final Steps After Recovery
Once you retrieve items from the Recoverable Items folder, they will be moved back to the Deleted Items folder. You can then: - Navigate to the Deleted Items folder. - Move the recovered items to another folder as needed.
Conclusion
Recovering deleted items in Outlook is a straightforward process if you know where to look. By following the steps outlined in this guide, you can efficiently restore your important emails and calendar items, ensuring that nothing is permanently lost.

FAQ :

What should I do if I accidentally delete an email in Outlook?

First, check the Deleted Items folder. If the email is there, you can right-click on it and choose 'Move to Folder' to restore it to your inbox or another folder. You can also drag and drop it to the desired folder.

How can I recover items that are not in the Deleted Items folder?

If the item is not in the Deleted Items folder, you can search the Recoverable Items folder. Click on the 'Recover Deleted Items from Server' option in the ribbon to view and select items that can still be retrieved.

What happens to items I recover from the Recoverable Items folder?

When you recover items from the Recoverable Items folder, they are moved to the Deleted Items folder. You can then move them to another folder if needed.

Is there a faster way to move items in Outlook?

Yes, you can use the drag and drop method to quickly move items to the desired folder instead of using the right-click menu.

Can I recover permanently deleted items from Outlook?

If items have been permanently deleted and are not in the Deleted Items or Recoverable Items folders, they cannot be recovered through Outlook.

Quelques cas d'usages :

Restoring Deleted Emails

A user accidentally deletes an important email. They check the Deleted Items folder, find the email, and use the 'Move to Folder' option to restore it to their inbox, ensuring they do not miss any critical information.

Recovering Calendar Events

A project manager realizes they deleted a crucial calendar event. They right-click on the deleted calendar item in the Deleted Items folder and select 'Move to Folder' to restore it back to the Calendar, maintaining their schedule.

Managing Deleted Items Efficiently

An office administrator regularly empties the Deleted Items folder. They utilize the Recoverable Items feature to retrieve any mistakenly deleted items, ensuring that no important data is lost during routine maintenance.

Organizing Emails

A sales representative frequently receives emails from clients. They use the drag and drop method to quickly organize emails into specific folders, improving their workflow and response time.

Training New Employees

A team leader conducts a training session for new employees on how to manage their Outlook mailbox. They demonstrate how to recover deleted items and organize emails effectively, enhancing the team's productivity.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

Deleted Items folder

A folder in Outlook where deleted emails and items are temporarily stored before being permanently removed.

Recoverable Items

A hidden folder in Outlook that contains items that have been deleted from the Deleted Items folder, allowing users to recover them before permanent deletion.

Move to Folder

An option in Outlook that allows users to relocate an item from one folder to another by right-clicking on the item and selecting the desired folder.

Drag and Drop

A method of moving items in Outlook by clicking and holding the item, then dragging it to the desired folder and releasing the mouse button.

Ribbon

A user interface element in Microsoft Office applications that contains tabs with various commands and options, including the Recover Deleted Items option.

Restore Selected Items

An option in Outlook that allows users to recover selected items from the Recoverable Items folder back to the Deleted Items folder.

00:00:05

from your Outlook mailbox, it may not be permanently lost.

00:00:10

The first place to search is in the Deleted Items folder.

00:00:14

If the item you are looking for is there,

00:00:15

you can put it back in the inbox or another folder.

00:00:19

To do this, right click on it and choose Move Other Folder.

00:00:24

A window opens where you can select the folder

00:00:26

to which you want it to be moved.

00:00:29

You can also do a simple drag and drop

00:00:31

to the folder you want, it's faster.

00:00:35

To retrieve other types of elements,

00:00:36

it's the same principle.

00:00:38

Right click on a calendar item, for example,

00:00:41

Move, Other Folder, and then choose Calendar.

00:00:52

If, unfortunately, you do not find an item

00:00:55

in the deleted items, you can then search

00:00:57

the Recoverable Items.

00:00:59

This hidden folder is the location

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where the items are moved when, for example,

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the Deleted Items folder has been emptied.

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From the Deleted Items folder, the recovered deleted items

00:01:10

from server option is available in the ribbon.

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By clicking on it, a window opens and displays

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a list of deleted items that can still be retrieved.

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Select the items you want to retrieve,

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check the Restore Selected Items option,

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and click OK.

00:01:27

When you retrieve items from the Retrievable Items,

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they are moved to the Deleted Items folder.

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So, after retrieving an item, you'll find it in that folder.

00:01:37

You can then move it to another folder.

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