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Viva Connections in Microsoft Teams
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Interact in conversations
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Find content and people
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Start an instant meeting
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Responding or Reacting to a Message
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Presentation of different tools in a meeting
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Add channels and tabs
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Automatically record a meeting
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Creating or Joining a Team
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View events
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Creating and Joining a Meeting
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Create private and shared channels
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Enabling Subtitles During a Meeting
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Manage a meeting
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Finding and Installing Teams for Mobile
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Use Microsoft Whiteboard in meetings
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Send an Email to a Team
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Overview of conversations
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How to integrate Klaxoon directly into a Teams meeting?
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Private and small group chats
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Manage your teams
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Introduction to Teams
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Schedule Message Delivery
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Set up breakout rooms before the meeting
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Chancing Your Status
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Share content in meetings
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Presentation of the desktop application
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Take notes in meetings
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Interface Overview
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Manage privacy settings
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Invite external guests
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Get feedback from your coworkers with Forms questionnaires
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File Management
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Following your activities and your team's activities
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Starting a Conversation
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Interact in a conversation
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Collaborate within a conversation with Microsoft Loop
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Finding Help?
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Disabling Conversation Notifications
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Manage team files
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Create Approval Templates
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Posting in a Channel
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Managing Teams and Channels
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Creating a Channel
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Searching for Items or People
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Enabling Mobile Notifications
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Store files in conversations
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Sharing Content in a Meeting
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Register as a Participant in a Teams Webinar
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Copilot in Teams Conversations
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Copilot After Teams Meetings
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Create and Send Signatures with Dedicated Services
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Analyze Team Dynamics
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Start and Manage Your Event with Multiple People
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Copilot During Teams Meetings
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Use Viva Insights in Conversations
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Use Connectors to Receive Notifications
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Use Templates for Document Creation
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Use Commands and Keyboard Shortcuts
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Manage Document Approval
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When and Why to Use Town Hall
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Test Your Event with the Green Room
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Participate in a Town Hall
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Moderate the Chat During a Town Hall
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Enable Klaxoon as an App in Teams
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Differentiate Between Meeting Types
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Plan and Launch a Town Hall
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Prepare Your Webinar with Microsoft Teams
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End the Event and Gather Statistics
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Filter Your Document Display
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Introduction to the New Features of Microsoft Teams
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The New Calendar
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Assign a delegate for your calls
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Create an appointment or meeting
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Manage voicemail messages
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Respond to a meeting
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Sections
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Manage simultaneous calls
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Customizing Views
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Disable all call forwarding
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Set call forwarding to external numbers
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Live transcription and generate summaries via AI
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Use the interface to make and receive calls
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Ring multiple devices simultaneously
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Configure call forwarding to internal numbers
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Use the "Do Not Disturb" function for calls
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Customize your voicemail greeting
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Update voicemail forwarding settings
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Use call delegation
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Viewing and configuring notifications
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Create a profile
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Customize the design and layouts
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Create a template from a presentation
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Set up your presentation
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Setting your working hours
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Manage your profile privacy settings
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Define your status message
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Collections
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How to Manage Specific Settings
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Create custom fields
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Set up a period of quiet and focus
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Turning web pages into notes
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Dark Theme
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Synchronize only one channel
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Customize notifications
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Presentation of different tools in a meeting
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Manage or edit transcripts and captions
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Edit, Delete a Share
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Add channels and tabs
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Automatically record a meeting
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Schedule Message Delivery
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Chancing Your Status
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Share content in meetings
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Use and co-edit files
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Isolate a conversation window
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Disabling Conversation Notifications
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Enabling Mobile Notifications
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Use Viva Insights in Conversations
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Use Connectors to Receive Notifications
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Use Commands and Keyboard Shortcuts
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Set Up Monitoring in a Channel with an RSS Feed
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Add and Explore Workflows
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Manage Conversation Options
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Customize the Display of the Function Panel
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Search for Documents
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Add a third-party application
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Make Your Outlook Signature Accessible
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Automate Routine Actions
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Display Three Time Zones
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Respect Your Colleagues' Off Hours (Viva Insights)
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Is a hacker always a cybercriminal?
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Will I know what to do if I get hacked?
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Do I have to be an IT expert to protect myself?
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Do cybercriminals only target large companies?
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Are all files safe as long as I open them with trusted software?
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Is contactless payment safe ?
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Are online payments riskier than in-store ones?
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Is cloud storage less secure than my personal computer?
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Is scanning a QR code always safe?
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Can my mobile apps do anything without my permission?
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Is public Wi-Fi safe if no password is required?
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Is the sender’s email address enough to verify a message?
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Can I safely click a link in a message?
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Does connecting to a well-known website guarantee its safety?
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Am I safe online if I’m careful?
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Does private browsing make me anonymous?
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Are updates useless if everything works fine?
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Is a firewall the same as an antivirus?
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Does my antivirus block all threats?
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Is a free antivirus good enough?
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Is signing in with Google or Facebook a bad idea ?
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Is my password secure if it contains an @ and a number?
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Is a strong password all I need to stay safe?
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Unlock new possibilities with the Mistral Canvas
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Mistral at the service of coding
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Analyze and compare your documents with Mistral
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Generate your images and visuals with Mistral AI
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Use Mistral AI to summarize online information
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Exchange and manage your conversations with Mistral AI
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Explore Mistral AI's generative options
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Set up your Mistral workspace
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Discover Mistral, the French-style AI
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Instant alerts tailored to your activities
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Seamless collaboration inside Microsoft Teams
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Easy sharing with your team or organization
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Relevant views to highlight your information
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Clear insights through filters and sorting
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A well-structured form for easy entry
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The right column type for each data set
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Custom columns to match your needs
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Smooth updates and management for any list
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Simple ways to add data to your list
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Excel data turned into a dynamic list
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A fully custom list built from scratch
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A quick setup with ready-made templates
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Mobile access to your lists made simple
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The essentials of the Lists interface
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The key reasons to use Microsoft Lists
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Personality and tone for a believable rendering
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Format and example for optimal results
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The Importance of Context in Your Applications
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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What is a prompt in conversational AI?
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Extract Text from an Image
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Reply to an Email with Copilot
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Create SharePoint Pages with Copilot
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Query an Attached Meeting
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Plan with Copilot
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Share Requests with Your Team
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Project mode
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Copilot Studio agent settings
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Block unwanted calls
- 01:24
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Disable all call forwarding
- 01:09
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Manage a call group in Teams
- 02:01
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Update voicemail forwarding settings
- 01:21
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Configure call forwarding to internal numbers
- 01:02
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Set call forwarding to external numbers
- 01:03
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Manage voicemail messages
- 01:55
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Access voicemail via mobile and PC
- 02:03
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Customize your voicemail greeting
- 02:17
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Transfer calls with or without an announcement
- 01:38
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Manage simultaneous calls
- 01:52
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Support third-party apps during calls
- 01:53
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Add participants quickly and securely
- 01:37
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Configure call privacy and security settings
- 02:51
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Manage calls on hold
- 01:20
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Draft a Service Memo
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Extract Invoice Data and Generate a Pivot Table
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Analyze a Supply Catalog Based on Needs and Budget
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SharePoint Page Co-Editing: Collaborate in Real Time
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Rewrite with Copilot
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Process text
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Introduction to the New Features of Microsoft Teams
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Objectifs :
This document aims to provide a comprehensive guide on scheduling meetings in Microsoft Teams, highlighting the differences between team meetings and private meetings, and detailing the steps involved in creating and managing these meetings effectively.
Chapitres :
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Introduction to Microsoft Teams Meetings
Microsoft Teams is a powerful collaboration tool that allows users to easily schedule both team meetings and private meetings. Depending on your administrator's configuration, you may also have the option to schedule live events. This guide will help you understand how to plan a meeting and the distinctions between the two types of meetings. -
Steps to Schedule a Meeting
To create a meeting in Microsoft Teams, follow these steps: 1. **Access the Calendar**: Click on the 'Calendar' tab in the Teams interface. 2. **Select a Time Slot**: Click on the desired time slot for your new meeting or use the dedicated 'New Meeting' button. 3. **Fill in Meeting Details**: A scheduling window will open where you can: - Enter a title for your meeting. - Set the date, start time, and end time. - Add any additional details about the meeting. 4. **Choose a Channel (Optional)**: If you want the meeting to take place in one of your team’s channels, select the appropriate channel. This will create a post in that channel, allowing team members to collaborate, discuss the agenda, share files, and ask questions before and after the meeting. 5. **Private Meeting Option**: If you do not specify a channel, the meeting will be considered private and will only be accessible to you and the invited participants. -
Inviting Participants and Checking Availability
When adding participants to your meeting, you will see a list of suggested times based on the availability of your guests. This feature helps you quickly find a suitable time for everyone. To enhance precision: - **Use the Scheduling Assistant**: This tool allows you to view the availability of all participants, making it easier to coordinate schedules. - **Set the Correct Time Zone**: If your participants are located in different parts of the world, ensure you set the correct time zone to avoid confusion. -
Managing Your Meeting
Once your private meeting is created, you will have access to various tabs for discussion, file sharing, and creating additional content. Adding these elements will also initiate a new discussion thread for all participants involved in the meeting. This feature enhances collaboration and keeps all relevant information organized. -
Accessing Microsoft Teams
Meetings can be created using different platforms, including: - The desktop application of Microsoft Teams - The online version of Microsoft Teams - The mobile application of Microsoft Teams - Microsoft Outlook This flexibility allows users to schedule and manage meetings from various devices, ensuring accessibility and convenience. -
Conclusion
In summary, scheduling meetings in Microsoft Teams is a straightforward process that enhances collaboration among team members. By understanding the differences between team meetings and private meetings, and following the outlined steps, users can effectively manage their meeting schedules and improve communication within their teams.
FAQ :
How do I schedule a meeting in Microsoft Teams?
To schedule a meeting in Microsoft Teams, click on the Calendar tab, select a time slot, and fill in the meeting details such as title, date, start time, and end time. You can also choose a channel for team meetings.
What is the difference between a team meeting and a private meeting?
A team meeting is open to all members of a team and can be held in a designated channel, allowing for collaboration. A private meeting is restricted to invited participants only and is not visible to the entire team.
What is the Scheduling Assistant in Microsoft Teams?
The Scheduling Assistant is a feature that shows the availability of participants, helping you find a suitable time for your meeting.
Can I schedule meetings from my mobile device?
Yes, you can schedule meetings using the Microsoft Teams mobile app, which provides access to all meeting functionalities.
How do I ensure all participants are in the correct time zone?
When scheduling a meeting, make sure to set the correct time zone in the meeting details, especially if participants are located in different regions.
Quelques cas d'usages :
Team Collaboration on Projects
Use team meetings in Microsoft Teams to collaborate on projects by discussing agendas, sharing files, and leaving comments in the designated channel. This enhances teamwork and keeps everyone informed.
Client Meetings
Schedule private meetings with clients to discuss sensitive information or project details. This ensures confidentiality and allows for focused discussions without distractions from other team members.
Cross-Department Coordination
Utilize the Scheduling Assistant to coordinate meetings between different departments. This helps in aligning schedules and ensuring that all relevant stakeholders can participate.
Training Sessions
Organize training sessions using the team meeting feature, allowing participants to collaborate and ask questions in real-time. This can improve learning outcomes and engagement.
Remote Team Management
For managers overseeing remote teams, scheduling regular check-ins via private meetings can help maintain communication and address any challenges team members may face.
Glossaire :
Microsoft Teams
A collaboration platform that integrates workplace chat, video meetings, file storage, and application integration.
Team Meeting
A meeting that includes all members of a team, allowing for collaboration and discussion within a designated channel.
Private Meeting
A meeting that is restricted to invited participants only, not visible to the entire team.
Scheduling Assistant
A feature in Microsoft Teams that helps users find suitable meeting times by showing the availability of participants.
Time Zone
A region of the globe that observes a uniform standard time for legal, commercial, and social purposes.
Channel
A dedicated space within a team in Microsoft Teams where members can communicate and collaborate on specific topics.
Desktop App
The version of Microsoft Teams that is installed on a computer, providing full functionality.
Mobile App
The version of Microsoft Teams that is available on mobile devices, allowing users to access features on the go.
Outlook
A personal information manager from Microsoft that includes email, calendar, task manager, and contact manager.
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