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Outlook - Streamline Note-Taking with OneNote and Outlook Tutorial

Discover how to streamline your note-taking process using OneNote and Outlook. Learn how to seamlessly capture and organize meeting details, agendas, and participant information. Enhance your productivity by adding discussion points, decisions, and tasks. Watch now to master the art of efficient note-taking and organization!

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Objectifs :

This tutorial aims to teach users how to effectively streamline their note-taking process during meetings by utilizing OneNote and Outlook. By the end of this tutorial, users will be able to capture and organize meeting notes efficiently.

Chapitres :

  1. Introduction to Note Taking with OneNote and Outlook
    In this tutorial, we will demonstrate how to enhance your note-taking experience during meetings by integrating OneNote with Outlook. This approach allows for a more organized and efficient way to capture important information.
  2. Starting the Process
    To begin, double-click on a calendar event in Outlook. This action will open the event details, where you can proceed to the next steps.
  3. Sending Meeting Details to OneNote
    1. Click the three dots in the top right corner of the event window. 2. Select 'Send to OneNote' from the dropdown menu. 3. A sidebar will appear, displaying the available sections in your OneNote notebook.
  4. Choosing the Right Section
    In the sidebar, select the appropriate section where you want to save your meeting notes. After making your selection, click 'Save' to send the meeting details to OneNote.
  5. Viewing Meeting Details in OneNote
    Once the meeting details are sent to OneNote, open the app to view the information. You will find the Microsoft Teams link, agenda, and list of participants included in your notes.
  6. Adding Notes During the Meeting
    Now that you have the meeting details in OneNote, you can start adding your notes. Consider including: - Discussion points - Decisions made - Tasks assigned This will help you keep track of important information discussed during the meeting.
  7. Conclusion
    You have now learned how to effectively use OneNote and Outlook together to capture and organize your meeting notes. This integration not only streamlines your note-taking process but also enhances your overall productivity during meetings.

FAQ :

How do I send a calendar event to OneNote?

To send a calendar event to OneNote, double-click on the event in your Outlook calendar, click the three dots in the top right corner, and select 'Send to OneNote'.

What information can I find in the meeting details sent to OneNote?

In the meeting details sent to OneNote, you can find the Microsoft Teams link, agenda, and list of participants.

Can I add notes during a meeting in OneNote?

Yes, you can add notes during a meeting in OneNote, including discussion points, decisions, and tasks.

What is the benefit of using OneNote with Outlook?

Using OneNote with Outlook allows you to efficiently capture and organize your meeting notes, making it easier to keep track of important information.

Is OneNote available on mobile devices?

Yes, OneNote is available on mobile devices, allowing you to access and edit your notes on the go.

Quelques cas d'usages :

Streamlining Meeting Notes

Professionals can use OneNote and Outlook together to streamline their meeting notes by sending calendar events directly to OneNote, ensuring all relevant information is captured in one place.

Project Management

Project managers can utilize OneNote to document meeting agendas, decisions, and tasks, improving project tracking and accountability among team members.

Remote Team Collaboration

Remote teams can benefit from using OneNote and Outlook to share meeting notes and agendas, ensuring all team members are aligned regardless of their location.

Training and Workshops

During training sessions or workshops, facilitators can use OneNote to capture participant feedback, discussion points, and action items, enhancing the overall learning experience.

Personal Organization

Individuals can use OneNote to organize their personal meeting notes, tasks, and reminders, leading to improved productivity and time management.

Glossaire :

OneNote

A digital note-taking application developed by Microsoft that allows users to create, organize, and share notes in a flexible manner.

Outlook

A personal information manager from Microsoft, primarily used for email, calendar, task management, and contact management.

Calendar Event

An entry in a calendar application that represents a scheduled meeting or appointment.

Sidebar

A vertical area on the side of a window that displays additional options or information related to the main content.

Meeting Details

Information related to a scheduled meeting, including the agenda, participants, and any associated links.

Microsoft Teams

A collaboration platform that integrates with Office 365, allowing users to chat, meet, call, and collaborate in one place.

Agenda

A list of items to be discussed or acted upon during a meeting.

Participants

Individuals who are involved in a meeting or event.

Notes

Written records of information discussed or decisions made during a meeting.

Tasks

Specific actions or responsibilities assigned to individuals during a meeting.

résultat(s)
00:00:06
we'll demonstrate how to streamline your note taking
00:00:08
using one note and outlook during a meeting
00:00:12
to start double click on a calendar event,
00:00:16
click the three dots in the top right corner,
00:00:19
then select send to one note.
00:00:23
A sidebar will open showing available sections in your one note notebook,
00:00:28
select the appropriate section
00:00:33
and click save
00:00:35
once sent to one note, open the app to view meeting details.
00:00:41
You'll see the Microsoft team's link
00:00:43
agenda
00:00:45
and participants.
00:00:47
Now you can start adding notes such as
00:00:50
discuss points,
00:00:52
decisions
00:00:53
and tasks for instance.
00:00:56
And here we are,
00:00:57
you now know how to use one note and outlook
00:00:59
together to capture and organize your meeting notes efficiently.

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