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Teams - Write and enhance your messages in Teams Tutorial

Write and enhance your messages in Teams shows how to compose in a team chat, then use the A pencil icon to reveal formatting tools. It covers text formatting, lists, links, quotes, code blocks, tables, and other options via the three-dots menu. It also demonstrates emojis, gifts, and collaborative loop components, plus scheduling, delivery options, and channel publishing nuances to keep messages clear and structured.

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Available in Microsoft365

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you'll learn how to write a message in Microsoft Teams

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and enrich it when it's useful.

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The goal is not to know all the buttons by heart,

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but to know where the main tools are

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and how to use them to make your messages clearer.

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In a team's chat,

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the composed box is at the bottom of the screen.

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You can write your text and then send it with the button on the right.

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This mode is ideal for quick exchanges,

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confirming information,

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asking a question,

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or answering a colleague.

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To the right of the input box,

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Teams also displays several icons.

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They allow you to enrich the message with formatting.

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An emoji,

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a loop component,

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applications,

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or other actions

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to view the advanced writing tools,

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click the A icon with a pencil.

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The input box expands and a formatting bar appears.

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This bar brings together the classic tools found in most text editors

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highlight text,

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create lists,

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add a link,

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insert a quote,

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change the size or presentation of the text.

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The goal is not to use everything

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but to make the message more readable.

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For example,

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a list can help present multiple ideas.

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A link can lead to a resource

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and a quote can highlight important information.

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In the same bar,

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the button with the three dots opens additional options.

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You will find paragraph settings,

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the code block,

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tables,

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indents,

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the horizontal ruler,

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as well as the commands to undo or redo an entry.

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These tools are useful when you need to send a more structured message

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such as a short procedure,

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a report,

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or organize information.

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Teams also allows you to insert a block of code.

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This option is especially useful for sharing an order,

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a formula,

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or a technical extract while maintaining a clean presentation.

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At the bottom of the composed box you can enrich your message with other elements.

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The smiley icon opens emojis,

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gifts,

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and stickers.

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They make certain exchanges more expressive,

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especially in informal conversations.

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The loop icon allows you to insert a collaborative component.

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For example,

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you can create a list,

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board,

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or to do list

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that other participants can edit in real time.

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The plus button gives access to other actions

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schedule a message

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set delivery options,

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schedule a meeting,

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record a video clip or open applications.

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Just remember that this button is used to

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add additional content or actions to your message

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in a team's channel if that channel is in publish mode,

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authoring works a little differently.

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You must first select the relevant channel and then click in the publish box.

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Teams can offer two formats

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post an announcement.

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The post is used for the current message in the channel.

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The announcement is used to highlight important information,

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for example,

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a reminder,

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an official communication or information not to be missed.

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When the compose window opens,

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you can add an object.

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This subject works like a title and allows channel

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members to quickly understand what the message is about.

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Then write your content,

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use formatting only if it improves reading.

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And then click post to send the message.

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In a channel,

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the more button also offers specific options,

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schedule a message

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or set delivery options just like in a conversation,

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but you can also change permissions or publish to other channels.

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These options are useful when your message spans multiple teams

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or when you want more control over what responses can be made.

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You now know how to compose and enrich a message in Microsoft Teams.

Mandarine AI: WHAT YOU SHOULD KNOW

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