Sway - Exporting a Sway Tutorial

In this video, you will learn how to export a Sway presentation using Microsoft 365. The video covers the steps to export your interactive web page and provides guidance on sharing it with others.
This will help you easily share your Sway presentation without the need for creating an account or downloading an app.
By configuring privacy settings, you can have more control over the content you build and share.
Mastering this feature will enhance your ability to create and distribute visually striking newsletters, interactive reports, presentations, and personal stories using Microsoft Sway.

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Available in Microsoft365

Objectifs :

This video aims to guide users on how to share their Sway presentations with others who may not have internet access by exporting the content in different formats, specifically PDF and Word.

Chapitres :

Introduction to Sharing Presentations
In today's digital age, sharing presentations effectively is crucial, especially when some recipients may not have internet access. This guide will demonstrate how to export your Sway presentations into formats that can be easily shared and accessed offline.
Exporting Sway Presentations
To share your presentation, open your Sway and look for the export options. You can export your Sway in various formats, which allows for flexibility depending on the recipient's needs.
Exporting to PDF Format
One of the most common formats for sharing is PDF. When you choose to export your Sway as a PDF, the resulting document maintains the same structure for headings and text as seen in the original Sway. This ensures that the presentation's layout and design are preserved, making it easy for the recipient to follow.
Exporting to Word Format
Another option is to export your Sway in Word format. This document will look similar to the PDF version but offers the advantage of being more easily editable. This is particularly useful if you or the recipient need to make adjustments or add additional content after the initial export.
Conclusion
In summary, exporting your Sway presentations to PDF or Word formats allows you to share your work with individuals who may not have internet access. Both formats preserve the original structure, with Word providing additional editing capabilities. Utilizing these export options enhances the accessibility and usability of your presentations.

FAQ :

What is Sway and how can I use it?

Sway is a Microsoft application that allows users to create presentations and reports. You can use it to design interactive content that can be shared online or exported in various formats.

How do I export my Sway presentation?

To export your Sway presentation, open your Sway, look for the export option, and choose the desired format, such as PDF or Word. This allows you to share your presentation with others who may not have internet access.

What are the benefits of exporting to PDF?

Exporting to PDF preserves the layout and formatting of your presentation, making it easy to share and view on different devices without losing quality.

Can I edit a Sway presentation after exporting it to Word format?

Yes, exporting your Sway to Word format allows for easier editing of the content, enabling you to make changes as needed.

Quelques cas d'usages :

Creating a Presentation for a Meeting

Use Sway to create an engaging presentation for a business meeting. After designing your content, export it to PDF to share with attendees who may not have internet access during the meeting.

Preparing Educational Materials

Educators can use Sway to develop interactive lesson plans or reports. By exporting to Word format, they can easily edit and customize the materials before distributing them to students.

Sharing Reports with Stakeholders

Businesses can create detailed reports using Sway and export them to PDF format for distribution to stakeholders. This ensures that the report maintains its intended layout and is accessible offline.

Glossaire :

Sway

Sway is a presentation program from Microsoft that allows users to create and share interactive reports, presentations, and personal stories.

Export

Exporting refers to the process of saving a document or presentation in a different file format, allowing it to be shared or used in other applications.

PDF

PDF (Portable Document Format) is a file format developed by Adobe that captures document text, fonts, images, and even formatting of documents from a variety of applications.

Word format

Word format refers to documents created in Microsoft Word, which can be easily edited and formatted. It is commonly used for text documents.

00:00:05

who doesn’t have access to the Internet or who doesn’t have a good Internet connection,

00:00:09

you certainly can.

00:00:11

Open your Sway and look for the Export option under the ellipsis.

00:00:17

You can export it in various formats. Let’s choose PDF format.

00:00:25

This is what the PDF that was created looks like.

00:00:28

You will find that it has the same structure for the headings and text.

00:00:33

Let’s look at exporting a Sway in Word format.

00:00:39

The document looks the same as in PDF format, but can be edited more easily.

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