Teams - Managing Teams and Channels Tutorial

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Available in Microsoft365

Objectifs :

This video aims to provide a comprehensive guide on managing teams and channels within the Teams application, focusing on organization, member management, and channel customization.

Chapitres :

Introduction to Teams and Channels Management
In this section, we will explore how to effectively manage your teams and channels within the Teams application. Understanding the layout and functionalities available will enhance your collaboration experience.
Reorganizing Pinned Channels
To reorganize your pinned channels, follow these steps: - Click on 'Edit'. - Hold down on the two bars to the right of the channel name. - Drag the channel to your desired position. This feature is only available for pinned channels and your teams, allowing you to prioritize the channels that matter most to you.
Managing Channel Visibility
If you are part of multiple teams and find navigation challenging, you can hide less frequently used teams. To do this: - Click on the three dots at the top right. - Select 'Manage Teams'. - You will see a checkbox next to each team. If checked, the team is visible; if unchecked, it will not appear in your list. This helps streamline your view and focus on the teams you actively engage with.
Team Management Options
Within the 'Manage Teams' menu, you have several options: - **Manage Members**: View all team members, add new members, change roles, or remove members. To remove an owner, change their role to a regular member first. - **Leave Team**: Exit a team if you no longer wish to be a part of it. - **Delete Team**: Permanently remove a team if you have the necessary permissions.
Editing Team Details
To change the name or description of a team, click on 'Edit Team'. This allows you to keep your team information up to date and relevant.
Managing Channels
The 'Manage Channels' tab displays all channels created within the team, including both active and deleted channels that can be restored. To add new channels, simply click the 'Add' button.
Apps Management
In the 'Apps' tab, you can view all applications added to your team. To uninstall an application, click on the corresponding option. Additionally, you can add more applications by clicking 'Add'. This feature allows you to customize your team's tools and resources.
Conclusion
In summary, managing your teams and channels effectively within the Teams application enhances collaboration and organization. By utilizing the features discussed, you can streamline your workflow and ensure that your team operates efficiently.

FAQ :

How do I manage my teams and channels in Teams?

You can manage your teams and channels by using the Teams menu, where you can edit, pin, or hide channels and teams as needed.

What are pinned channels and how do I use them?

Pinned channels are channels that you can mark for easy access. To pin a channel, click on the channel name, select the three dots, and choose 'Manage channel' to activate the pin.

How can I hide less used teams?

To hide less used teams, click on the three dots next to the team name, select 'Manage Teams', and uncheck the box next to the team you want to hide.

Can I change the roles of team members?

Yes, you can change the roles of team members in the 'Manage Members' tab by selecting a member and adjusting their role accordingly.

What should I do if I want to remove an owner from my team?

To remove an owner, you must first change their role to a regular member and then have them leave the team.

Quelques cas d'usages :

Organizing Team Projects

In a project management setting, teams can use channels to separate discussions for different projects, making it easier to find relevant information and collaborate effectively.

Streamlining Communication

By pinning important channels, team members can quickly access critical discussions, improving response times and overall communication efficiency.

Managing Team Membership

In a large organization, team leaders can use the 'Manage Members' feature to efficiently add or remove members, ensuring that the right people are involved in each project.

Customizing Team Settings

Teams can customize their settings by editing team names and descriptions, which helps in maintaining clarity and focus on the team's objectives.

Integrating Applications

Teams can enhance their productivity by adding relevant applications that support their workflow, such as task management tools or file sharing services.

Glossaire :

Teams

A collaborative platform that allows users to communicate and work together in organized groups.

Channels

Subsections within a team that focus on specific topics or projects, allowing for organized discussions and file sharing.

Pinned Channels

Channels that are marked for easy access and visibility at the top of the channel list.

Manage Teams

A feature that allows users to organize their teams, including visibility settings and member management.

Manage Members

A section where team owners can view, add, or remove members and change their roles within the team.

Edit Team

An option that allows users to change the name or description of a team.

Apps

Applications that can be integrated into a team for enhanced functionality, such as project management tools or communication apps.

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In this video we will see how to

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manage your teams and channels.

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The Teams menu is organized into two parts,

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inned Channels and your teams.

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Let's start with the

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reorganization of your channels.

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To do this, click on Edit,

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hold down on the 2 bars to the

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right of the channel name and

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then drag it to where you want it.

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This option is available only for

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pinned channels and your teams.

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In a team, a particular channel interests

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you an you need to find it easily.

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Click on the channel name,

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click on the three dots at the top right,

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then Manage channel.

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Activate PIN channel.

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Once you return to the Teams tab,

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your channel will be displayed

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in the pinned channels.

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Are you connected to multiple teams

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and finding it difficult to navigate?

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Organize your teams by hiding

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the less used ones. To do this,

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click on the three dots at the top right,

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select Manage Teams and a check box

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is available next to each team.

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If it is checked,

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it means your team is visible in

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your list and if it is unchecked,

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it will not be displayed in

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the list of teams.

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In the same menu,

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you will find several other options

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that allow you to manage your team,

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such as Manage Members,

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Leave Team or Delete Team if you

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have the necessary permissions.

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Let's first look at the Manage Members tab.

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Here you will find the list

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of all team members.

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You can add more members,

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change their roles and remove them.

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If you wish to remove another owner member,

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you must first change their

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role to a regular member and

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then have them leave the team.

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If you want to change the name

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or descripcion of a team,

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you can do so by clicking Edit Team here.

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The Manage Channels tab displays all

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the channels created in the team,

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including active channels and

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those that have been deleted,

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which you can restore Add

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channels by clicking this button.

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The Apps tab lists all the

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applications added to your team,

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which you can uninstall by clicking here.

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But you can also add more by clicking Add a.

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