Stream - Meeting recordings in Microsoft Teams Tutorial

In this video, you will learn about organizing and managing meetings in Microsoft Teams.
The video covers how to plan, create, and host meetings, as well as different methods of sharing content and managing discussions.
This will help you efficiently organize and hold meetings with your team, regardless of geographical distance.
You will also learn about the features of Microsoft Teams that allow you to welcome participants, set up audio and video equipment, and share content.
Additionally, the video discusses the importance of taking notes and storing documents before and after meetings, as well as the option to record meetings and generate automated meeting notes.
This knowledge will enable you to make the most out of your meetings and easily catch up for those who missed them.
By mastering these skills, you can effectively collaborate with your team and achieve better results.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to record and manage meetings in Teams, including accessing recordings and adjusting expiration settings.

Chapitres :

Introduction to Meeting Recordings
In a Teams meeting, if you find yourself unable to take notes, you have the option to record the meeting. This allows you to revisit the discussion later and extract any necessary information.
Recording Meetings
Users can manually end the recording at any time. However, it is important to note that the recording will automatically stop once the meeting concludes.
Accessing Meeting Recordings
All attendees of the meeting have access to the recording. There are two primary ways to retrieve this recording: - **Meeting Conversation**: You can find the recording in the conversation thread of the meeting. - **SharePoint Stream**: Alternatively, you can access it from the homepage in Stream on SharePoint under the 'Recommended' section.
Expiration of Recordings
Recordings in the conversation have an expiration date, which helps manage storage by reducing the number of recordings retained. Once the expiration date is reached, the recordings are moved to the recycle bin. As the meeting admin, you have the ability to change or disable this expiration date.
Adjusting Expiration Dates in OneDrive
To modify the expiration date of a recording, follow these steps: 1. Navigate to **My Files** in OneDrive. 2. Hover over the recording you wish to adjust. 3. Right-click on the video. 4. Select **Details**. 5. Change the expiration date as needed.

FAQ :

How can I record a Teams meeting?

To record a Teams meeting, simply click on the 'More actions' button (three dots) during the meeting and select 'Start recording'.

Where can I find my recorded Teams meetings?

You can find your recorded meetings in the meeting conversation or on the homepage in Stream on SharePoint under the Recommended section.

What happens to the recording after the expiration date?

Once the expiration date is exceeded, the recording will be moved to the recycle bin, where it can be recovered if needed.

Can I change the expiration date of a recording?

Yes, as the meeting admin, you can change or disable the expiration date by going to OneDrive, hovering over the recording, right-clicking, and selecting 'Details' to change the date.

Can all meeting attendees access the recording?

Yes, all meeting attendees have access to the recording of the meeting.

Quelques cas d'usages :

Training Sessions

Incorporate recorded meetings for training sessions to allow new employees to review the material at their own pace, ensuring they understand the content thoroughly.

Project Updates

Use meeting recordings to keep team members updated on project progress, especially for those who could not attend the live meeting.

Client Meetings

Record client meetings to ensure all details are captured accurately, allowing team members to refer back to the discussion when needed.

Compliance and Auditing

Maintain recordings of important meetings for compliance purposes, ensuring that all discussions are documented and can be reviewed during audits.

Feedback and Improvement

Review recorded meetings to gather feedback on team performance and identify areas for improvement in communication and collaboration.

Glossaire :

Teams Meeting

A virtual meeting conducted using Microsoft Teams, allowing participants to communicate and collaborate in real-time.

Recording

A saved audio or video file of a meeting that can be reviewed later for information extraction.

Stream on SharePoint

A feature within SharePoint that allows users to access and manage video content, including meeting recordings.

Expiration Date

A set date after which the recording will no longer be accessible and will be moved to the recycle bin.

Recycle Bin

A temporary storage area where deleted files are kept before permanent deletion, allowing for recovery if needed.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device.

Meeting Admin

The person responsible for managing the meeting settings, including recording options and expiration dates.

00:00:03

In a teams meeting,

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if you do not have time to take notes,

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you can instead record your meeting

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and listen to it again later to

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extract any information you need.

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Users can end the recording manually anytime,

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but keep in mind as soon as the meeting ends,

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the recording will stop automatically.

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Body Fold. All meeting attendees

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have access to this recording.

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There are two ways to

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retrieve this recording.

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You can find it in your meeting

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conversation or on the home

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page in stream on SharePoint

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under the Recommended section.

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Note retrieving the recording of a meeting

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conversation has an expiration date.

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This feature helps reduce the

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amount of recordings on storage.

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When the expiration date is exceeded,

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recordings are sent to the recycle bin.

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But as the meeting admin,

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you have the option to change

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or disable the expiration date.

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Let us find out how in OneDrive,

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Go to My Files,

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hover over the recording in question,

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right click on the video.

00:01:09

Click on details then change the date.

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