OneDrive - Search for Documents Tutorial
Learn how to search for documents on OneDrive and customize your search methods. Use the Home, Shared, and Favorites tabs to filter documents by file type and naming conventions. Simplify organizing and finding your documents with these handy tools.
- 01:31
- 454 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 2551 times
-
Copilot (licence) - Use Copilot with Right-Click
- 02:50
- Viewed 1523 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 5471 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1610 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 7121 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 14802 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 3168 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 5435 times
-
The Interface
- 1:49
- Viewed 3765 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3488 times
-
Work Offline
- 1:10
- Viewed 3479 times
-
Create Documents Directly in OneDrive
- 0:56
- Viewed 2693 times
-
Scan documents
- 1:30
- Viewed 2678 times
-
What is OneDrive ?
- 01:14
- Viewed 2551 times
-
Find Documents and Folders Shared with You
- 1:04
- Viewed 2526 times
-
Save Documents in OneDrive from Other Apps
- 1:08
- Viewed 2521 times
-
Share Documents
- 2:05
- Viewed 2337 times
-
Open and Edit Documents in OneDrive
- 0:30
- Viewed 1945 times
-
Edit, Delete a Share
- 02:16
- Viewed 1610 times
-
Leveraging OneDrive Logic in Your Loop
- 01:01
- Viewed 1531 times
-
Store files in conversations
- 1:38
- Viewed 1108 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 838 times
-
Make a File Request
- 01:24
- Viewed 648 times
-
Check Granted Shares
- 00:48
- Viewed 619 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 545 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 525 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 495 times
-
Modify Sharing Rules
- 00:53
- Viewed 462 times
-
Manage Storage Space
- 02:08
- Viewed 460 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 456 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 441 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 439 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 435 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 427 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 415 times
-
Power and Manage OneDrive
- 01:36
- Viewed 411 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 411 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 397 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 364 times
-
Share a document securely with Outlook
- 02:21
- Viewed 322 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 302 times
-
Create and modify a group
- 2:19
- Viewed 5471 times
-
Viewing and configuring notifications
- 0:53
- Viewed 4726 times
-
Create slide content and save the template
- 4:50
- Viewed 4184 times
-
Create a profile
- 1:06
- Viewed 4024 times
-
Customize colors and save the theme
- 4:45
- Viewed 3991 times
-
Customize the design and layouts
- 5:06
- Viewed 3964 times
-
Create a template from a presentation
- 3:09
- Viewed 3958 times
-
Set up your presentation
- 1:45
- Viewed 3473 times
-
Setting your working hours
- 0:43
- Viewed 3307 times
-
Create custom fields
- 1:21
- Viewed 3017 times
-
Manage your profile privacy settings
- 1:01
- Viewed 2986 times
-
Define your status message
- 2:13
- Viewed 2946 times
-
Change your profile picture
- 1:09
- Viewed 2833 times
-
Collections
- 3:53
- Viewed 2779 times
-
Set up widgets
- 1:28
- Viewed 2742 times
-
How to Manage Specific Settings
- 2:03
- Viewed 2652 times
-
Change the theme of your Office portal
- 0:33
- Viewed 2555 times
-
Manage language and time zone
- 0:52
- Viewed 2309 times
-
Make your work environment attractive
- 1:44
- Viewed 2302 times
-
Create custom fields
- 1:12
- Viewed 2230 times
-
Set up a period of quiet and focus
- 2:11
- Viewed 2224 times
-
Turning web pages into notes
- 2:49
- Viewed 2220 times
-
Dark Theme
- 1:02
- Viewed 2177 times
-
Move or delete items
- 2:11
- Viewed 2106 times
-
Change your password
- 0:36
- Viewed 2021 times
-
Pin a channel to your favorites
- 1:04
- Viewed 1980 times
-
Plan a meeting based on a conversation
- 1:28
- Viewed 1813 times
-
Synchronize only one channel
- 0:56
- Viewed 1774 times
-
Schedule private or team meetings
- 2:17
- Viewed 1760 times
-
Customize notifications
- 2:05
- Viewed 1731 times
-
Presentation of different tools in a meeting
- 1:47
- Viewed 1652 times
-
Manage or edit transcripts and captions
- 0:54
- Viewed 1642 times
-
Add channels and tabs
- 1:40
- Viewed 1617 times
-
Edit, Delete a Share
- 02:16
- Viewed 1610 times
-
Automatically record a meeting
- 1:12
- Viewed 1602 times
-
Edit photo in Teams
- 0:42
- Viewed 1546 times
-
Schedule Message Delivery
- 0:58
- Viewed 1319 times
-
Chancing Your Status
- 0:40
- Viewed 1265 times
-
Share content in meetings
- 2:44
- Viewed 1261 times
-
Use a background image during a video call
- 1:19
- Viewed 1214 times
-
Use and co-edit files
- 2:06
- Viewed 1197 times
-
Isolate a conversation window
- 0:50
- Viewed 1169 times
-
Disabling Conversation Notifications
- 0:27
- Viewed 1154 times
-
Enabling Mobile Notifications
- 1:28
- Viewed 1112 times
-
Use Viva Insights in Conversations
- 0:53
- Viewed 978 times
-
Use Connectors to Receive Notifications
- 0:48
- Viewed 967 times
-
Use Commands and Keyboard Shortcuts
- 1:29
- Viewed 944 times
-
Add and Explore Workflows
- 1:35
- Viewed 889 times
-
Set Up Monitoring in a Channel with an RSS Feed
- 0:48
- Viewed 885 times
-
Manage Conversation Options
- 1:35
- Viewed 880 times
-
Customize the Display of the Function Panel
- 0:45
- Viewed 843 times
-
Add a third-party application
- 02:40
- Viewed 348 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 319 times
-
Automate Routine Actions
- 02:19
- Viewed 301 times
-
Display Three Time Zones
- 01:52
- Viewed 282 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 263 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 17 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 13 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 15 times
-
Relevant views to highlight your information
- 01:52
- Viewed 21 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 13 times
-
A well-structured form for easy entry
- 01:17
- Viewed 17 times
-
The right column type for each data set
- 02:35
- Viewed 12 times
-
Custom columns to match your needs
- 02:09
- Viewed 13 times
-
Smooth updates and management for any list
- 01:06
- Viewed 13 times
-
Simple ways to add data to your list
- 01:06
- Viewed 13 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 14 times
-
A fully custom list built from scratch
- 01:34
- Viewed 17 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 17 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 20 times
-
The essentials of the Lists interface
- 02:01
- Viewed 15 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 14 times
-
Personality and tone for a believable rendering
- 01:48
- Viewed 54 times
-
Format and example for optimal results
- 02:03
- Viewed 57 times
-
The Importance of Context in Your Applications
- 02:14
- Viewed 48 times
-
Task Accuracy in Prompting
- 02:31
- Viewed 115 times
-
The Basis of Prompting in Conversational AI
- 02:41
- Viewed 46 times
-
What is a prompt in conversational AI?
- 02:02
- Viewed 50 times
-
Extract Text from an Image
- 01:07
- Viewed 73 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 131 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 143 times
-
Query an Attached Meeting
- 01:51
- Viewed 56 times
-
Plan with Copilot
- 01:15
- Viewed 85 times
-
Share Requests with Your Team
- 03:07
- Viewed 135 times
-
Translate a presentation
- 01:38
- Viewed 62 times
-
Generate a Video
- 01:49
- Viewed 70 times
-
Add Speaker Notes
- 00:56
- Viewed 69 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 138 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 128 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 146 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 187 times
-
Copilot at the service of project reports
- 02:36
- Viewed 156 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 159 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 295 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 160 times
-
Project mode
- 01:31
- Viewed 153 times
-
Create an agent for a team
- 01:53
- Viewed 270 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 267 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 123 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 271 times
-
Copilot Studio agent settings
- 01:33
- Viewed 113 times
-
Add new actions
- 01:54
- Viewed 270 times
-
Create a first action
- 01:59
- Viewed 260 times
-
Manage topics
- 01:51
- Viewed 145 times
-
Manage knowledge sources
- 01:11
- Viewed 110 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 262 times
-
Access Copilot Studio
- 01:09
- Viewed 256 times
-
Get started with Copilot Studio
- 01:25
- Viewed 124 times
-
Introduction to PowerBI
- 00:60
- Viewed 283 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 268 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 260 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 293 times
-
Introduction to Planner
- 00:56
- Viewed 271 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 409 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 279 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 417 times
-
Introduction to Sway
- 01:53
- Viewed 354 times
-
Introducing to Word
- 01:00
- Viewed 257 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 247 times
-
Create a call group
- 01:15
- Viewed 445 times
-
Use call delegation
- 01:07
- Viewed 213 times
-
Assign a delegate for your calls
- 01:08
- Viewed 415 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 218 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 218 times
-
Manage advanced call notifications
- 01:29
- Viewed 229 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 366 times
-
Block unwanted calls
- 01:24
- Viewed 262 times
-
Disable all call forwarding
- 01:09
- Viewed 242 times
-
Manage a call group in Teams
- 02:01
- Viewed 260 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 213 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 218 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 236 times
-
Manage voicemail messages
- 01:55
- Viewed 369 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 407 times
-
Customize your voicemail greeting
- 02:17
- Viewed 213 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 278 times
-
Manage simultaneous calls
- 01:52
- Viewed 244 times
-
Support third-party apps during calls
- 01:53
- Viewed 352 times
-
Add participants quickly and securely
- 01:37
- Viewed 229 times
-
Configure call privacy and security settings
- 02:51
- Viewed 229 times
-
Manage calls on hold
- 01:20
- Viewed 226 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 233 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 220 times
-
Draft a Service Memo
- 02:33
- Viewed 269 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 256 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 426 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 399 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 136 times
-
Other Coaches
- 01:45
- Viewed 284 times
-
Agents in SharePoint
- 02:44
- Viewed 223 times
-
Prompt coach
- 02:49
- Viewed 249 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 236 times
-
Configure a Copilot Agent
- 02:39
- Viewed 246 times
-
Describe a copilot agent
- 01:32
- Viewed 283 times
-
Rewrite with Copilot
- 01:21
- Viewed 235 times
-
Analyze a video
- 01:21
- Viewed 259 times
-
Use the Copilot pane
- 01:12
- Viewed 245 times
-
Process text
- 01:03
- Viewed 240 times
-
Create an insights grid
- 01:19
- Viewed 451 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 246 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 265 times
-
Create an image with Copilot
- 00:42
- Viewed 461 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 257 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 263 times
-
Chat with Copilot
- 00:50
- Viewed 271 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 444 times
-
Data Privacy in Copilot
- 00:43
- Viewed 266 times
-
Access Copilot
- 00:25
- Viewed 476 times
-
Use a Copilot Agent
- 01:24
- Viewed 301 times
-
Edit in Pages
- 01:49
- Viewed 309 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 282 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 268 times
-
Generate the email for the recipient
- 00:44
- Viewed 257 times
-
Action Function
- 04:18
- Viewed 224 times
-
Search Function
- 03:42
- Viewed 269 times
-
Date and Time Function
- 02:53
- Viewed 291 times
-
Logical Function
- 03:14
- Viewed 450 times
-
Text Function
- 03:25
- Viewed 282 times
-
Basic Function
- 02:35
- Viewed 239 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 281 times
-
Introduction to Power Fx
- 01:09
- Viewed 282 times
-
The New Calendar
- 03:14
- Viewed 487 times
-
Sections
- 02:34
- Viewed 253 times
-
Customizing Views
- 03:25
- Viewed 243 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 551 times
Objectifs :
This document aims to provide a comprehensive overview of how to effectively use OneDrive for document organization and search functionalities. It highlights key features that facilitate quick access to documents and enhances user experience in managing files.
Chapitres :
-
Introduction to OneDrive as a Document Centralizer
OneDrive serves as a powerful document centralizer, allowing users to store and manage their files efficiently. However, users may sometimes find it challenging to locate specific documents amidst the vast array of files. -
Tools for Document Organization
To enhance document organization and searchability, OneDrive offers various tools. Users can utilize the home shared and favorites tabs to streamline their document management. Key features include: -
Filtering Documents
Users can filter documents based on several criteria to ensure quick access. The filtering options include: -
Filtering Options
• File Type: Narrow down searches by selecting specific file types. • File Name: Search for documents using their names. • Person: Filter documents shared by specific individuals. -
Using the Favorites Feature
To further enhance accessibility, users can add important documents to their favorites. This is done by clicking on the favorites icon, allowing for easy retrieval in the favorites tab. -
The Search Functionality
The primary tool for precise document searches in OneDrive is the search bar located at the top of the OneDrive window. This area consists of two main elements: -
Components of the Search Bar
• Search Space: Where users input their search queries. • Search Area Selection: A button that allows users to choose the specific area to search for documents. -
Available Search Areas
Three distinct areas can be searched within OneDrive: 1. **My Files**: Searches through all files stored in the user's OneDrive. 2. **All Files**: Centralizes all files, including those shared by collaborators. 3. **Whole Organization**: Searches at the company’s SharePoint level, providing visibility of all document resources across the company’s intranet. -
Search Functionality Across Microsoft Applications
The search functionality is not limited to OneDrive alone; it is available across all Microsoft applications, including Teams and SharePoint. Additionally, users can search for recently opened documents in desktop applications like Word, where they can find their recent files, favorites, or documents shared by others.
FAQ :
What is OneDrive?
OneDrive is a cloud storage service provided by Microsoft that allows users to store, share, and access files from any device with internet access.
How can I find specific documents in OneDrive?
You can find specific documents in OneDrive by using the search bar at the top of the window, filtering documents by file type, name, or person, and accessing the Favourites tab for quick access.
What are the different search areas in OneDrive?
OneDrive offers three search areas: 'My Files' for personal files, 'All Files' for all files including shared documents, and 'Whole Organisation' for searching across the entire company’s SharePoint resources.
Can I access OneDrive documents from other Microsoft applications?
Yes, you can access OneDrive documents from various Microsoft applications such as Word, Excel, and PowerPoint, as well as from the desktop applications.
What is the Favourites feature in OneDrive?
The Favourites feature in OneDrive allows users to mark specific documents for quick access, which can be found in the Favourites tab.
Quelques cas d'usages :
Organizing Team Documents
In a corporate environment, teams can use OneDrive to centralize their project documents. By utilizing the Favourites tab, team members can quickly access frequently used files, improving collaboration and efficiency.
Searching for Historical Data
A data analyst can use the 'Whole Organisation' search feature in OneDrive to locate historical reports stored by different departments, facilitating comprehensive data analysis and reporting.
Streamlining Document Sharing
A project manager can share documents with collaborators using OneDrive's 'All Files' feature, ensuring that all team members have access to the latest versions of project files, thus enhancing productivity.
Accessing Files on the Go
Sales representatives can access their presentations and documents stored in OneDrive from their mobile devices while on the road, ensuring they are always prepared for client meetings.
Collaborative Editing
Using OneDrive in conjunction with Microsoft Word, multiple users can edit a document simultaneously, allowing for real-time collaboration and reducing the time spent on revisions.
Glossaire :
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device with internet connectivity.
Document Centralizer
A tool or system that consolidates documents in one location, making it easier to manage and access them.
Favourites Tab
A section in OneDrive where users can save frequently accessed documents for quick retrieval.
Search Bar
An interface element that allows users to input queries to find specific documents or files within OneDrive.
My Files
An area in OneDrive that contains all files uploaded by the user.
All Files
A section in OneDrive that includes all files owned by the user as well as those shared by collaborators.
Whole Organisation
A search option in OneDrive that allows users to search for documents across the entire organization, including SharePoint resources.
SharePoint
A web-based collaboration platform from Microsoft that integrates with OneDrive and is used for document management and storage.
Microsoft Applications
Software programs developed by Microsoft, such as Word, Excel, and PowerPoint, that can integrate with OneDrive for file management.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise