OneDrive - Synchronize Your Teams and SharePoint Files on Your Computer Tutorial

Learn how to change the storage location of a synchronized library on OneDrive. Discover how to unsync other libraries from Teams or SharePoint to free up space on your computer. Watch now!

01:29
549 views

Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to sync OneDrive with your computer, including syncing libraries from Teams or SharePoint, managing sync settings, and removing OneDrive accounts.

Chapitres :

Introduction to OneDrive Syncing
OneDrive is a cloud storage service that allows users to store files and access them from any device. Syncing your OneDrive space to your computer enhances accessibility and collaboration, especially when working with Teams or SharePoint.
Syncing Libraries from Teams or SharePoint
To sync libraries from Teams or SharePoint, follow these steps: 1. Access your team on Teams or SharePoint. 2. Click on the 'Sync' button. This action will automatically sync the selected library to your computer, creating a separate sync library from your OneDrive storage space.
Finding Your Synced Libraries
Once synced, you can find your library at the bottom of the navigation pane in your File Explorer. The library will be named automatically with the name of your organization connected to your OneDrive space. Inside this library, you will find all your synchronized libraries, making it convenient to access documents without searching through Teams.
Managing Sync Settings
You can sync multiple libraries as needed. To stop syncing a particular folder, follow these steps: 1. Go back to the sync settings. 2. Click on 'Choose folders'. 3. Here, you can enable or disable the sync for the folders you wish to manage. This flexibility allows you to customize your sync preferences according to your workflow.
Removing OneDrive Account from Your Computer
If you need to remove a OneDrive account from your computer, you can do so by: 1. Going back to the sync settings. 2. Clicking on 'Unlink this PC'. This action will disconnect your OneDrive account from your device, allowing you to manage your storage effectively.
Conclusion
By following the outlined steps, you can efficiently manage the location of your synchronized libraries and the sync settings of your OneDrive folders. This ensures a streamlined workflow and easy access to important documents, enhancing productivity in collaborative environments.

FAQ :

How do I sync my OneDrive with my computer?

To sync your OneDrive with your computer, access your team on Microsoft Teams or SharePoint, click on the sync option, and the library will automatically sync to your computer.

Can I sync libraries from Teams or SharePoint?

Yes, you can sync libraries from both Microsoft Teams and SharePoint to your computer by accessing the respective team or library and selecting the sync option.

Where can I find my synced libraries?

Your synced libraries will appear at the bottom of the navigation pane in File Explorer, named automatically with your organization's name.

How do I stop syncing a specific folder?

To stop syncing a specific folder, go to the sync settings in OneDrive, click on 'choose folders', and disable the sync for the folders you do not want to synchronize.

What should I do if I want to remove a OneDrive account from my computer?

To remove a OneDrive account from your computer, go to the sync settings and click on 'unlink this PC'. This will stop all synchronization with that account.

Quelques cas d'usages :

Collaborative Document Editing

In a team environment, members can sync their SharePoint libraries to their computers, allowing them to easily access and edit documents collaboratively without searching through Teams.

Project Management

Project managers can sync multiple libraries from Teams to keep track of project documents and resources, ensuring that all team members have access to the latest files.

Remote Work Efficiency

Employees working remotely can sync their OneDrive and SharePoint libraries to their home computers, enabling them to work seamlessly as if they were in the office.

Data Backup

By syncing important libraries to their local machines, users can create a backup of critical documents, ensuring they are not lost in case of internet issues.

Managing Multiple Accounts

Users managing multiple OneDrive accounts can unlink accounts they no longer need, streamlining their workflow and reducing clutter in their File Explorer.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, sync them across devices, and share them with others.

Sync

Short for synchronization, it refers to the process of ensuring that files and data are the same across multiple devices or locations.

Teams

Microsoft Teams is a collaboration platform that integrates with Office 365, allowing users to chat, meet, call, and collaborate on documents in real-time.

SharePoint

A web-based collaboration platform from Microsoft that integrates with Office 365, used for storing, organizing, sharing, and accessing information from any device.

File Explorer

A file management application in Windows that allows users to browse, manage, and organize files and folders on their computer.

Navigation Pane

A panel in File Explorer that provides a view of the folder structure and allows users to navigate through their files and folders easily.

Sync Settings

Options available in OneDrive that allow users to manage which folders and libraries are synchronized with their computer.

Unlink

To disconnect a OneDrive account from a device, stopping the synchronization of files and folders between the device and the OneDrive cloud storage.

00:00:05

you also have the option to sync other libraries from teams or SharePoint.

00:00:09

To do this, access your team on teams or SharePoint,

00:00:14

then click on sync.

00:00:18

This library will automatically sync to your computer.

00:00:24

However,

00:00:25

windows will automatically create a separate sync

00:00:28

library from your onedrive storage space.

00:00:31

You will find it at the bottom of the navigation pane in your file Explorer.

00:00:35

This library will be named automatically with the name of your organisation,

00:00:40

to which your onedrive space is connected.

00:00:42

Once in your library, you will find all your synchronised libraries.

00:00:47

This is very convenient,

00:00:48

especially when you need to work on a document from your team.

00:00:53

There's no need to search for it in your teams.

00:00:55

You can sync as many libraries as you want

00:00:59

to stop syncing a particular folder.

00:01:02

Go back to the sync settings.

00:01:04

Click on choose folders

00:01:07

here.

00:01:08

You can disable or enable the sync for the

00:01:10

folders you do or do not want to synchronise.

00:01:13

To remove a onedrive account from your computer,

00:01:16

go back to the sync settings.

00:01:19

Click on unlink this PC.

00:01:22

By following these steps,

00:01:23

you can efficiently manage the location of your synchronised

00:01:26

libraries and the sync settings of your onedrive folders.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

807 Views

Microsoft Video Training OneDrive – Intermediate

Learn to master the advanced features of Microsoft OneDrive to improve collaboration and manage your professional documents effectively.

ALL COURSES