Outlook - Share Your Calendar Tutorial

Learn how to share your calendar in Outlook with ease! Follow simple steps to grant different access levels, manage sharing requests, and collaborate seamlessly. Elevate your collaborative skills and become a pro at leveraging Outlook for efficient calendar sharing.

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Available in Microsoft365

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to get started. Make sure you're in the calendar view

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to access it. Click the second button in the navigation pane at the top left.

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Once there locate and click the share button in the toolbar at the top of the window

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in the sharing and permissions dialog box,

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enter the email address or contact name of

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the person you'd like to share your calendar with

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after entering the contact's name or email,

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a drop down menu will appear with five access level options

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can view when I'm busy.

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The contact can see your availability but not the details of your events

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can view titles and locations.

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The user can see the titles and locations of your events but not the full details.

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Can view all details.

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The person has full access to all event information,

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including descriptions and participants

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can edit the contact,

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can view and modify your events including adding or deleting items.

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Delegate the user has full control over your calendar including

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responding to invitations and editing events on your behalf.

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If you want to cancel the sharing request,

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click the trash icon located to the right of the drop down menu.

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Once you've selected the appropriate access level,

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click the share button to send the invitation via email.

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A confirmation will appear and the invitation will

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also be saved in your sent items folder.

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When your contact accepts the sharing invitation,

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their name will appear in the left pane allowing you to view their calendar

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in the sharing and permissions window.

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You can also see a list of people with whom you've already shared your calendar.

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For each contact.

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You can adjust the granted access level by clicking the drop down menu

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or cancel the share by clicking the trash icon

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and there you have it,

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you now know how to share your calendar and manage existing shares in outlook.

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