Teams - Posting in a Channel Tutorial

2:15
1237 views

Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the features available in Microsoft Teams for effective communication and message management. It highlights how to react to messages, save important information, mention team members, and create actions directly from messages.

Chapitres :

Introduction to Microsoft Teams Messaging
Microsoft Teams offers various options for users to interact with messages in channels. This guide will help you understand how to effectively use these features to enhance your communication.
Reacting to Messages
Users can express their reactions to messages using emojis. To do this, locate the emoji icon at the top right of the message or click on the emoji icon just below the message. This allows for spontaneous feedback without the need for a formal response.
Saving Important Messages
To save an important message, follow these steps: - Click on the three dots at the top right of the post or message. - Select 'Save'. You can find your saved messages in the menu at the bottom right under 'Saved'. This feature is useful for keeping track of important information.
Mentioning Team Members
To draw someone's attention to your message, you can mention them by typing their name after the '@' symbol. The mentioned person will receive a notification, and a number will appear next to the channel name indicating how many times they have been mentioned. Additionally, you can mention a channel or a team using '@CHANNEL NAME' or '@TEAM NAME' to notify all relevant members.
Creating Actions from Messages
With the latest update, users can create actions directly from a post or message. To do this: - Click on the three dots at the top right of the message. - Scroll down the menu to discover all available actions. - Select the action that suits you, such as creating a task in Teams, creating a ticket on JIRA, or even creating a poll. This streamlines workflow and enhances productivity.
Replying to Messages
When replying to a post or message in a channel, users have access to the same tools for interaction. This ensures that communication remains fluid and organized.
Identifying Unread Messages
If the name of a team or channel is displayed in bold, it indicates that there are new messages that you have not yet read. This feature helps users stay updated with ongoing conversations.
Conclusion
Understanding these features in Microsoft Teams can significantly enhance your communication and collaboration within your team. By effectively reacting to messages, saving important information, mentioning team members, and creating actions, you can streamline your workflow and ensure that important messages are not overlooked.

FAQ :

How do I pin a message in Microsoft Teams?

To pin a message, click on the three dots at the top right of the post or message and select 'save'. You can find your saved messages in the menu at the bottom right under 'saved'.

What are the options for reacting to messages in Teams?

You can react to messages using emojis located at the top right of the messages or by clicking on the emoji icon just below the message.

How do I mention someone in a message?

To mention someone, type '@' followed by their name. They will receive a notification about your message.

What does it mean when a team or channel name is in bold?

If the name of a team or channel is displayed in bold, it indicates that there are new messages that you haven't read yet.

Can I create tasks directly from messages in Teams?

Yes, you can create tasks directly from a message by clicking on the three dots at the top right of the message and selecting the appropriate action from the menu.

Quelques cas d'usages :

Project Management

In a project management setting, team members can pin important messages related to project updates for easy reference, ensuring everyone is aligned on key information.

Team Collaboration

Using mentions, team members can draw attention to specific messages, ensuring that important updates or questions are seen by the relevant individuals promptly.

Feedback Collection

Teams can create polls directly from messages to gather feedback on project ideas or team decisions, streamlining the decision-making process.

Task Assignment

Project managers can create tasks in Teams directly from messages, allowing for efficient tracking of responsibilities and deadlines.

Notification Management

By monitoring bolded team and channel names, users can quickly identify and prioritize unread messages, improving response times and communication flow.

Glossaire :

Microsoft Teams

A collaboration platform that combines workplace chat, video meetings, file storage, and application integration.

Pinning a message

The action of saving an important message in Microsoft Teams for easy access later by clicking on the three dots and selecting 'save'.

Emojis

Small digital images or icons used to express ideas, emotions, or reactions in messages.

Mentioning

The act of tagging a person or a team in a message by typing '@' followed by their name, which sends them a notification.

Channel

A dedicated space within Microsoft Teams for team members to communicate and collaborate on specific topics.

Team

A group of people in Microsoft Teams who collaborate on projects and share information.

Actions

Tasks that can be created directly from a message in Microsoft Teams, such as creating a task, ticket, or poll.

JIRA

A popular project management tool used for issue tracking and agile project management.

00:00:02

When you post a message or

00:00:04

start a new conversation in

00:00:06

a channel on Microsoft Teams,

00:00:08

several options are available

00:00:09

for you to react effectively

00:00:11

and spontaneously to messages.

00:00:13

If you want to save an important message,

00:00:15

you can pin it by following these steps.

00:00:19

Click on the three dots at the

00:00:21

top right of the post or message,

00:00:24

then click on save.

00:00:26

You will find the list of saved

00:00:28

messages in the menu at the bottom

00:00:31

right and then under saved.

00:00:35

You can also express interest in a message

00:00:38

without necessarily responding to it by

00:00:39

using emojis to react to the message.

00:00:44

You'll find these emojis at

00:00:46

the top right of the messages.

00:00:49

Or by clicking on the emoji

00:00:51

icon just below the message.

00:00:53

Furthermore, you have the option

00:00:55

to draw someone's attention to

00:00:57

your message by mentioning them.

00:00:59

To do this, simply type the

00:01:02

person's name after the symbol.

00:01:08

The person you mentioned will receive a

00:01:11

notification and see a number next to the

00:01:14

channel name corresponding to the number of

00:01:16

times they were mentioned in that Channel.

00:01:19

Similarly, you can mention a channel and

00:01:21

a team using AT CHANNEL NAME to inform

00:01:24

everyone who has that Channel as a favorite,

00:01:27

and AT TEAM NAME to inform all team members.

00:01:33

With the new update of Microsoft Teams,

00:01:35

you can create actions directly from a

00:01:38

post or message by following these steps.

00:01:40

Click on the three dots at

00:01:42

the top right of the message,

00:01:44

then Scroll down the menu

00:01:46

to discover all the actions.

00:01:48

Select the action that suits

00:01:49

you from the available options,

00:01:51

such as creating a task in Teams,

00:01:54

creating a ticket on JIRA,

00:01:55

or even creating a poll.

00:01:58

If you want to reply to a

00:02:00

post or message in a channel,

00:02:01

you have the same tools As for editing.

00:02:07

Finally, if you notice that the name

00:02:09

of a team and a channel are displayed

00:02:11

in bold, it means they contain new

00:02:14

messages that you haven't read yet.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

1725 Views

Microsoft Video Training Teams - Use Teams on mobile

This course will help you better understand how to use your Teams application from your smartphone.

Cours E-learning

ALL COURSES