Teams - Use Commands and Keyboard Shortcuts Tutorial

Master commands and keyboard shortcuts to work more efficiently. Learn to navigate quickly and perform essential actions in the blink of an eye. Ideal for beginners and experienced users alike.

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Available in Microsoft365

Objectifs :

This video aims to educate users on the various commands and keyboard shortcuts available in Microsoft Teams, enhancing their efficiency and productivity while using the application.

Chapitres :

Introduction to Microsoft Teams Commands
Microsoft Teams offers a variety of commands that help users perform common tasks quickly. These commands can be accessed by typing a slash (/) in the command bar located at the top of the application. A menu will appear, displaying all the common commands available.
Types of Commands
Commands in Microsoft Teams can be categorized into two types: - **Simple Commands**: These commands do not require any additional information to execute. Examples include 'help' and 'mention'. - **Information-Dependent Commands**: These commands require users to enter specific information to execute them, such as 'call', 'join', and 'activity'.
Accessing Keyboard Shortcuts
To view the list of keyboard shortcuts in Microsoft Teams, click on the three dots next to your profile picture and select 'Keyboard shortcuts'. Alternatively, you can use the keyboard shortcut slash (/) to open a window displaying all supported keyboard shortcuts.
Categories of Keyboard Shortcuts
The keyboard shortcuts in Microsoft Teams are organized into five categories for easier navigation: 1. **General**: Shortcuts for general application functions. 2. **Navigation**: Shortcuts to help navigate through the application. 3. **Messaging**: Shortcuts for messaging features. 4. **Meetings**: Shortcuts related to meeting functionalities. 5. **Calls and Calendar**: Shortcuts for managing calls and calendar events. 6. **Debug**: Shortcuts for debugging purposes.
Conclusion
Familiarizing yourself with these commands and keyboard shortcuts can significantly enhance your productivity in Microsoft Teams. By memorizing these shortcuts, you can streamline your workflow and perform tasks more efficiently.

FAQ :

What are keyboard shortcuts in Microsoft Teams?

Keyboard shortcuts in Microsoft Teams are combinations of keys that allow users to quickly perform actions without navigating through menus. They enhance productivity by providing faster access to features.

How can I view the list of keyboard shortcuts in Microsoft Teams?

To view the list of keyboard shortcuts in Microsoft Teams, click on the three dots next to your profile and select 'Keyboard shortcuts'. Alternatively, you can use the keyboard shortcut '/' to open the list.

What types of commands are available in Microsoft Teams?

Commands in Microsoft Teams can be divided into two types: those that do not require additional information to execute, such as status commands, and those that do require information, like activity commands.

How can keyboard shortcuts improve my efficiency in Microsoft Teams?

Keyboard shortcuts can significantly improve efficiency by allowing users to perform common tasks quickly, reducing the time spent navigating through menus and enhancing overall productivity.

Are there any challenges in using keyboard shortcuts?

Some users may find it challenging to memorize all the keyboard shortcuts. To overcome this, it's helpful to keep a reference guide handy or practice using them regularly until they become second nature.

Quelques cas d'usages :

Improving Meeting Efficiency

Using keyboard shortcuts during meetings can help participants quickly mute/unmute themselves, share screens, or access chat features without disrupting the flow of the meeting.

Streamlining Communication

By utilizing keyboard shortcuts for messaging, users can send messages, reply, or mention colleagues faster, leading to more efficient communication within teams.

Enhancing Navigation

Keyboard shortcuts can help users navigate through Microsoft Teams more efficiently, allowing them to switch between channels, access files, and find information quickly.

Facilitating Quick Calls

Using activity commands as keyboard shortcuts allows users to initiate calls or join meetings swiftly, which is particularly useful in fast-paced work environments.

Debugging and Troubleshooting

Keyboard shortcuts can assist in quickly accessing debugging tools or settings within Microsoft Teams, enabling users to resolve issues more efficiently.

Glossaire :

Application

A software program designed to perform specific tasks for the user.

Microsoft Teams

A collaboration platform that combines workplace chat, video meetings, file storage, and application integration.

Keyboard Shortcut

A combination of keys that perform a specific function or command in software applications, allowing for quicker access to features.

Command

An instruction given to a software application to perform a specific action.

Status Command

A command that does not require additional information to execute, such as 'help' or 'mention'.

Activity Command

A command that requires the user to enter additional information to execute, such as 'call' or 'join'.

Categories of Keyboard Shortcuts

The organization of keyboard shortcuts into groups based on their functions, such as General, Navigation, Messaging, Meetings, and Calls.

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Microsoft Teams offers several commands and supports

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a wide range of keyboard shortcuts.

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Let's start with the commands.

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They allow you to trigger actions or perform common tasks in Teams.

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To display the list of all commands,

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type slash in the command area at the top of your application.

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A menu will appear with all the commands.

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To the right of each command,

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you'll find an explanation of its function.

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Simply select the desired command to use it.

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Commands can be divided into two types.

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Those that do not need additional information to execute,

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such as status,

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help,

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and mention commands,

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and those for which you need to enter information to execute,

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like call,

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join,

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and activity.

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Now,

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let's move on to keyboard shortcuts.

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To display the list of shortcuts available in Teams,

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click on the three dots next to your profile and select keyboard shortcuts.

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Or simply use the keyboard shortcut,

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alt plus slash.

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A window with all the keyboard shortcuts supported by teams will appear.

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They are organised into 5 categories.

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General

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Navigation

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Messaging

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Meetings,

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calls and calendar,

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and debug,

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all that's left is for you to memorise those you need.

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