SharePoint (Modern Sites) - Use version history Tutorial

Discover how to use version history in SharePoint to avoid losing important documents. Learn how to track changes, revert to previous versions, and collaborate more effectively with your team.

1:57
1215 views

00:00:00

My colleagues and I have been

00:00:02

working on a contract agreement

00:00:05

and as you can see right here,

00:00:08

Amory is right now updating it.

00:00:10

Amory is new to Microsoft 365

00:00:12

and by sheer mistakes simply ends

00:00:15

up deleting the whole documents.

00:00:17

He doesn't even realize it and

00:00:20

simply closes that document.

00:00:22

Once Stephen though gets back to

00:00:24

the SharePoint library and decides

00:00:26

to work on said document, well,

00:00:29

everything is saved automatically.

00:00:31

And Stephen ends up with a blank document.

00:00:34

What can he do to save the situation?

00:00:37

You can simply go to the top left of

00:00:40

your screen and this works whether

00:00:43

you are on Excel, PowerPoint,

00:00:45

Word Online or the desktop app.

00:00:47

You simply have to click on the

00:00:50

name of your document

00:00:52

and use the version history. You have

00:00:56

access to several versions of your document.

00:00:59

These versions are being saved automatically.

00:01:03

Right here we can see that 15 minutes ago

00:01:06

Amory modified the document and we can

00:01:08

also see the specific changes he made.

00:01:11

And of course the changes

00:01:13

are he deleted everything we

00:01:14

can choose to restore our document

00:01:16

to that version. It will still be

00:01:19

the same document as in the same file.

00:01:21

It will not create a copy,

00:01:23

it will be saved in the same library.

00:01:27

If you want though to save a copy,

00:01:29

simply left click save a copy.

00:01:33

You could also decide to download

00:01:35

that version by clicking on the

00:01:38

three ellipses and then load.

00:01:41

The version history is not something

00:01:43

you have to activate as a user.

00:01:46

It is already by default available

00:01:49

to all of you out-of-the-box.

00:01:51

And remember, this is available in Word,

00:01:55

Excel and Microsoft PowerPoint.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

2390 Views

Microsoft Video Training SharePoint - Discovering Microsoft SharePoint

SharePoint is a Microsoft collaboration platform that allows teams to share, organize, and collaborate on documents and projects online. It ...

Cours E-learning

3462 Views

E-learning Advanced

Microsoft 365 Video Training – Security in Microsoft 365

In this course, learn how to work securely every day with Microsoft 365 apps.

ALL COURSES