PowerPoint - Work together on the same document Tutorial

In this video, you will learn about collaborative and storage tools in Microsoft 365. The video covers how to work together on the same document using Microsoft 365. It explains how to use OneDrive for cloud-based online storage and SharePoint sites for collaboration.
These tools make it easier to collaborate with colleagues, access documents from anywhere, and work in real-time.
This tutorial will help you enhance your productivity and efficiency when working on shared documents.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to effectively collaborate on a document using OneDrive, detailing the steps for saving, sharing, and managing edits in a co-authoring environment.

Chapitres :

Introduction to Document Collaboration
In today's digital workspace, collaboration is essential for productivity. This guide will walk you through the process of working together on a document using OneDrive, ensuring that you can share and edit files seamlessly with your team.
Saving the Document on OneDrive
To begin collaborating, the first step is to save your document on OneDrive. This cloud storage solution allows you to access your files from anywhere and share them easily with others. Follow these steps: - Open your document in the appropriate application. - Click on 'File' and select 'Save As'. - Choose OneDrive as the location to save your document. - Name your document and click 'Save'.
Sharing the Document
Once your document is saved on OneDrive, you can share it with others who need to modify it. Here’s how to share your document: - Click on the 'Share' button located in the upper right corner of the application. - Enter the email addresses of the people you want to share the document with. - Set their permissions to allow them to edit the document. - Click 'Send' to share the document.
Co-authoring Features
OneDrive does not have a special co-authoring mode; instead, you simply open the presentation. Here are some key features to note: - If another person is viewing or editing the presentation, an indicator on the 'Share' button will show the number of people currently accessing the document. - You can see the names of individuals who are displaying or editing the document in real-time.
Managing Changes and Conflicts
When collaborating, it’s important to manage changes effectively. After making edits, click 'Save'. You may encounter the following scenarios: - If there are no conflicts between your updates and those of others, the document will save without issues. - If conflicts arise, a side-by-side comparison of the slides with conflicting changes will appear, allowing you to visually choose which changes to keep.
Conclusion
Collaborating on documents using OneDrive enhances teamwork and productivity. By following the steps outlined in this guide, you can ensure a smooth co-authoring experience, manage changes effectively, and resolve conflicts with ease. Embrace these tools to improve your collaborative efforts.

FAQ :

How do I start coauthoring a document on OneDrive?

To start coauthoring a document on OneDrive, first save the document to OneDrive, then share it with the people you want to collaborate with. They will be able to modify the document as needed.

What happens if two people edit the presentation at the same time?

If two people edit the presentation simultaneously, you will see an indicator on the Share button showing the number of people currently viewing or editing the presentation. If there are conflicting changes, a side by side comparison will appear for you to choose which changes to keep.

Is there a special mode for coauthoring in OneDrive?

No, there is no special coauthoring mode in OneDrive. You simply open the presentation, and collaboration happens in real-time as others join.

What should I do if I encounter conflicts while saving?

If you encounter conflicts while saving, a side by side comparison of the conflicting slides will be displayed. You can visually choose which changes you would like to keep.

Can I see who is currently editing the document?

Yes, you can see the names of the people who are currently displaying or editing the document in real-time.

Quelques cas d'usages :

Collaborative Team Projects

In a team project, members can work together on a presentation in real-time using OneDrive. Each member can contribute their expertise, and any changes made will be visible to all, enhancing collaboration and efficiency.

Remote Work Scenarios

For remote teams, using OneDrive for presentations allows team members to edit and review documents from different locations. This ensures that everyone is on the same page, regardless of their physical location.

Conflict Resolution in Document Editing

When multiple users are editing a presentation, conflicts may arise. The side by side comparison feature helps users resolve these conflicts by allowing them to choose which changes to keep, ensuring a smooth editing process.

Training and Workshops

During training sessions or workshops, facilitators can use OneDrive to share presentations with participants. Attendees can provide real-time feedback and suggestions, making the session more interactive and engaging.

Client Presentations

When preparing for client presentations, teams can collaborate on the presentation in OneDrive, allowing for quick updates and revisions based on client feedback, leading to a more polished final product.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device with an internet connection.

Coauthoring

A collaborative process where multiple users can edit a document simultaneously, allowing for real-time updates and changes.

Presentation

A visual display of information, often created using software like Microsoft PowerPoint, that can include slides with text, images, and other multimedia.

Share button

A feature in software applications that allows users to share documents or presentations with others, enabling collaboration.

Conflict

A situation that arises when two or more users make changes to the same part of a document simultaneously, leading to discrepancies that need resolution.

Side by side comparison

A method of displaying two versions of a document or presentation next to each other, allowing users to easily compare changes and select which to keep.

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first you have to save the document on OneDrive,

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then share it with people who will be able to modify it.

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There is no special coauthoring mode or command to begin coauthoring,

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just open the presentation and start working on it.

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If another person displays or edits the presentation,

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an indicator on the Share button mentions the number

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of people who open the presentation for consulting or editing it.

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You can also see people's names who display or edit

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this presentation in the sharing pane.

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When you're done, click Save,

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if other people have made changes at the same time,

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this message appears during saving.

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If there's no conflict between your updates and those of others,

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changes are automatically merged and you don't have to do more actions.

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However, if there are conflicts between changes you've made and changes others have made,

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you'll see a side by side comparison of the slides with conflicting changes.

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You can easily choose visually between which changes you'd like to keep.

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