OneDrive - Share and Collaborate OneDrive Tutorial

Unlock the power of OneDrive for seamless sharing and collaboration! Learn how to manage document access effectively, choose secure sharing options, and set customizable permissions. Whether you're sharing with colleagues or clients, this video breaks down everything you need for efficient document management. Don't miss out!

02:45
812 views

00:00:06

All the documents you add to onedrive will be automatically classified as private.

00:00:11

This means that only you, as the owner of the onedrive space,

00:00:15

have access to your documents.

00:00:17

Although sharing is not automatic on onedrive,

00:00:19

it is possible to create and grant access to your document resources.

00:00:24

To do this, click on the three dots present on the documents line.

00:00:27

You can then click on the share button.

00:00:29

The sharing window opens and gives you access to various

00:00:33

sharing features as well as customizable access to your document.

00:00:39

The first thing to check before sharing your document

00:00:42

is to verify whom you want to share it with

00:00:44

here. Four different options are available.

00:00:48

Note that your organisation may disable some options.

00:00:52

The first option.

00:00:53

Anyone is the least secure and the most

00:00:56

likely to be disabled by your administration.

00:00:59

This option allows unrestricted sharing of the

00:01:02

document and even permits further sharing.

00:01:05

However, you can set certain limits by configuring settings here, for example,

00:01:09

by setting an expiration date for viewing the document

00:01:14

or requiring a password for access.

00:01:16

The second option

00:01:18

people in your organisation restricts sharing

00:01:21

to people within your organisation.

00:01:23

The third option

00:01:24

people with existing access allows access to the document

00:01:28

only to those who already have access to it.

00:01:31

If one of your colleagues shares this document,

00:01:34

it cannot be viewed by others who do not have access to it.

00:01:38

Finally, the option

00:01:40

people you choose allows access only to the individuals you specify,

00:01:44

even if others already have access to the item.

00:01:48

In this case, if the link is forwarded,

00:01:50

only people who already have access to the item will be able to use the link.

00:01:55

Once you have made your choice,

00:01:57

simply click the apply button to confirm your selection

00:02:00

and enable the various access levels to the document.

00:02:03

Back on the sharing window, you have two choices.

00:02:07

The option to copy link and paste it on any digital platform,

00:02:11

allowing users to click the link to view the document

00:02:14

or the option to select the names of collaborators,

00:02:17

whether they are internal or external collaborators.

00:02:20

Finally,

00:02:21

you can choose the permissions by clicking the button

00:02:23

to the right of the recipient entry area,

00:02:25

allowing you to specify whether editing is allowed or if the document is view only

00:02:31

click the send button for the selected collaborators to

00:02:34

receive an email with direct access to the document.

00:02:37

As the owner, you can choose to modify or remove sharing rights.

00:02:42

This topic will be covered in another video of the course.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

E-learning Débutant

Vu 2542 fois

Microsoft Video Training OneDrive – Discovery

Microsoft's online storage service, OneDrive, allows users to back up, share files, and access their data from any internet-connected device through cloud storage.

E-learning Advanced

Vu 3707 fois

Microsoft 365 Video Training – Security in Microsoft 365

In this course, learn how to work securely every day with Microsoft 365 apps.

ALL COURSES